Project Coordinator

Layer 9 IT

Suffolk (VA)

On-site

USD 50,000 - 70,000

Full time

14 days+

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Benefits offered by this job

Growth opportunities through training and certifications

Generous PTO

Team events and family-friendly gatherings

Job summary

A managed service provider is looking for a Project Coordinator in Suffolk, VA, to manage client IT projects. This role involves overseeing project timelines, coordinating communications, and ensuring project execution aligns with scope. Ideal candidates will have strong organizational skills and at least two years of project coordination experience. Knowledge in IT environments such as Windows Server and Microsoft 365 is beneficial. The position offers full-time employment with growth opportunities.

Qualifications

Strong organizational and coordination skills.
Experience in project coordination with a proactive mindset.
Working knowledge of IT environments is essential.

Responsibilities

Oversee project timelines, schedules, and resources.
Coordinate client and vendor communications.
Perform quality assurance checks before project closeout.

Skills

Organization

Coordination

Communication

Detail-oriented

Education

Two or more years of experience in project coordination or technical support

Tools

Windows Server

Microsoft 365

Active Directory

Virtualization

Networking

Job description

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Project Coordinator Needed to Drive Alignment, Clarity, and Forward Momentum in Client IT Projects

At Layer 9, successful projects don’t happen by chance. They succeed because disciplined, detail-driven professionals guide them from the first client conversation to the final closeout. If you excel at bringing order to moving parts, coordinating people and information, and keeping expectations aligned, this role is built around your strengths.

We are looking for a Project Coordinator who thrives in a client-facing environment, enjoys being the communication hub, and takes pride in owning the entire project life cycle. You will support engineers, interact directly with clients, and ensure that every project is executed with consistency, accuracy, and professionalism.

The Role: Full Life Cycle Coordination with a Strong Client Focus

As a Project Coordinator at Layer 9, you will oversee the entire flow of each project from intake and scheduling through execution, quality assurance, and final closeout. You will review communications, keep schedules organized, maintain project documentation, and act as a central point of contact for clients, vendors, and internal teams.

You will also serve as an active support partner during key phases of execution, periodically jumping in with the team onsite or remotely, validating progress, assisting the engineering team, and ensuring work aligns with scope and expectations. This role is an excellent fit for someone who excels in organization, coordination, communication, and attention to detail, and who also enjoys contributing hands-on to installations when needed.

Why Layer 9?

Layer 9 is an MSP that values high performance and high morale. We provide growth opportunities through training, certifications, and leadership development while also making space for team events, family-friendly gatherings, and generous PTO. You will be part of a team that prioritizes structure, communication, and accountability without unnecessary bureaucracy.

Key Responsibilities

Oversee the project board, timelines, schedules, and coordination of resources
Review client and vendor communications to identify design requirements, scheduling updates, and project needs
Coordinate and confirm all project scheduling, site visits, and client meetings
Lead or participate in internal and client kickoff meetings
Periodically jump in with the team onsite or remotely, validating progress, assisting with implementation tasks, and ensuring work aligns with scope and expectations
Monitor progress against established timelines and budget expectations
Ensure client updates are captured and reflected in schedules
Perform quality assurance checks before project closeout
Complete all closeout documentation, checklists, and communications
Serve as a primary point of contact for scheduling, status updates, and scope clarification
Respond to client inquiries in a clear and timely manner
Identify out-of-scope work and assist in refining Statements of Work
Maintain coordinated communication between internal teams, clients, and vendors
Oversee fleet-related tasks including registration renewals, inspection scheduling, and vehicle service appointments

What We’re Looking For

Strong in organization, coordination, communication, and detail-oriented work, and enjoys physically assisting with installations when necessary
Two or more years of experience in project coordination or technical support (MSP experience preferred)
A proactive, forward-thinking mindset with the ability to anticipate needs and potential risks
Clear and confident communication skills with both clients and internal teams
Ability to thrive in a fast-paced, deadline-driven environment
Working knowledge of IT environments including Windows Server, Microsoft 365, Active Directory, Microsoft AVD, Intune, Entra join, virtualization, and networking
PMP certification recommended but not required

The Bottom Line

If you bring structure to complexity, communicate clearly, and take ownership from kickoff through closeout, you may be exactly who we are looking for. Apply today and show us why you are the Project Coordinator who keeps everything and everyone moving forward.

Seniority level