PROJECT COORDINATOR

Paul Mueller Company; Springfield (MO); Hybrid; USD 59,159 - 88,739; Full time

Benefits offered by this job

Medical, Dental & Vision Insurance

Free off-site medical clinic

Company paid Life Insurance & Short‑Tr

401k - Employer match of up to 4.0%

Tuition costs up to $5,250 annually

Paid Time Off and Sick, Family & Paren

10 Paid Holidays

Four-day work weeks & flexible remote

Career progression program

In-house training program

Job summary

Paul Mueller Company is seeking a Project Coordinator to plan and manage multiple lower level projects, ensuring delivery within scope, schedule, budget, and quality standards while aligning with customer expectations.

The role emphasizes cross-functional collaboration, risk management, and proactive communication with customers, internal teams, and stakeholders, including travel up to 25% and a strong focus on documentation and process excellence.

Qualifications

• A BS Degree in Project Management, Construction Management, or Engineering preferred. Other degree fields and related experience will be considered.

Responsibilities

• Build and maintain business relationships with all levels of the company to provide project status.
• Document project scope, schedule, tasks, risks, and reports to communicate progress.
• Use visual processes and tools to track project progress, challenges, and timing.
• Identify and coordinate cross-functional resource needs.
• Lead meetings to determine objectives, track progress, troubleshoot challenges, and execute deliverables.
• Communicate plans to management and address risks with Project Manager II / Senior Project Manager.
• Maintain regular customer contact throughout the contractual period, including accounts receivable, warranty claims, and change order management.
• Estimate tasks involving change order costing, make/buy analysis, and design/manufacturing decisions.

Skills

Excellent communication

Cross‑platform knowledge

Time management under pressure

Initiative and strategic thinking

Independent and team player

Relationship building

Microsoft Office

MS Project

Primavera P6

Attention to detail

Education

BS in Project Management, Construction Management, or Engineering

Tools

MS Project

Primavera P6

Microsoft Office

Job description

The Project Coordinator is responsible for planning one or more lower level projects throughout the organization while ensuring the projects are delivered within scope, schedule, budget, and quality standards that meet the customer’s expectation. Utilizes project management tools and processes to strategically support organizational growth and development.

Essential Job Functions

• Responsible for building and maintaining business relationships, which includes working with all levels and organizations of the company to maintain and provide status of key projects.
• Develop and implement plans to document project scope, schedule, tasks, risk management, and reports to communicate progress to the team.
• Utilize visual processes and tools to track projects progress, challenges, and timing.
• Identify and coordinate resource needs cross-functionally throughout the organization.
• Work cross-functionally with others and assist to lead meetings to determine objectives, track progress, troubleshoot challenges, and execute deliverables assigned to project.
• Identify risks and inefficiencies and works with Project Manager II / Senior Project Manager to troubleshoot and resolve. Communicate plan to management.
• Maintain routine direct contact with the customer throughout the contractual agreement until the order has been successfully completed. This includes tasks associated with accounts receivable ensuring timely payments are received, warranty claims, timely updates to the customer about their project, change order management, and schedule communication.
• Responsible for estimating tasks involving change order costing, make/buy analysis, and comparison of alternative design and manufacturing decisions.
• Develop support solutions through partnership with a Project Manager II / Senior Project Manager that address any project concerns while meeting the customers’ needs and aligning with the expectations of the industry associated with the work.
• Leverages knowledge of Project Manager II / Senior Project Manager in regards to Project Management methodology, skills, and tools.
• Ensures lessons learned applied to future efforts.
• Cross train and flex to estimating responsibilities as required by product line needs.
• Perform other related duties as required and assigned.
• Travel to customer locations including international travel could be up to 25% as required by the project.
• Must have a valid driver’s license
• Regular, in-person attendance due to necessary teamwork and personal interactive nature of this position.

Knowledge, Skills, Abilities (Competencies)

• Excellent communication skills both orally and written.
• Experience with technologies and best practices across multiple platforms.
• Ability to work well under pressure and manage time effectively, in a constantly changing environment.
• Ability to take initiative to develop new strategies and outside-the-box ideas.
• Ability to work independently or in a team.
• Ability to establish and maintain working relationships with individuals at all levels.
• Ability to efficiently utilize Microsoft Office and a scheduling software such as MS Project or Primavera P6.
• Self-starter and goal oriented who will aggressively pursue order management issues for successful resolution in a timely manner.
• Strong interpersonal skills with a mechanical aptitude that allows for effective communication of the product to our customers.
• Manage and prioritize multiple tasks and projects in parallel in a time sensitive environment.

Education And Experience

• A BS Degree in Project Management, Construction Management, or Engineering preferred. Other degree fields and related experience will be considered.

Base Compensation Range

$59,159 - $88,739 annually

Variable Compensation Range

Incentive bonus eligibility up to 12% of gross annual salary base on company performance.

Health and Ancillary Benefit Overview

• Medical, Dental & Vision Insurance with low employee premiums
• Free off-site medical clinic
• Company paid Life Insurance & Short-Term Disability
• 401k - Employer match of up to 4.0% for coworker contributions of 8.0% or more
• Company covers tuition costs up to $5,250.00 annually, contingent on course completion and grades
• Paid Time Off and Sick, Family & Parental Paid Time Off
• Ten (10) Paid Holidays
• Four-day work weeks, varied shifts, and flexible remote work options depending on position
• Career progression program for advancement
• Free in-house welding, grinding & machine operation school
• In-house training program

WORK ENVIRONMENT

Professional office environment with some time spent in the manufacturing area. Exposure to conditions, such as: dust, fumes, noise and high-degree varying seasonal temperatures. Machinery with energy sources including electrical, mechanical, hydraulic, pneumatic, chemical, or other energy.

Applicants for Paul Mueller Company must be legally authorized to work in the United States. Verification of employment eligibility will be required at the time of hire.

Paul Mueller Company is committed to Equal Employment Opportunity and providing reasonable accommodations to applicants with disabilities.

EEO Employer/Disabled/Protected Veteran