Project Coordinator

Actalent; Somerville (NJ); On-site; USD 43,000 - 52,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Life Insurance

Paid Time Off

Job summary

Actalent in Somerville, NJ is seeking a Project Coordinator to support construction project delivery through comprehensive administration and jobsite support. You'll manage documentation, track schedules, permits, and safety while working closely with estimators, PMs, field personnel, and external stakeholders in a collaborative office environment.

The role emphasizes coordinating RFIs, submittals, change orders, and closeout packages, with a focus on timely communication and adherence to safety

Qualifications

• 2+ years in project coordination, construction preferred.
• Hands-on with RFIs, submittals, change orders, schedules, closeout docs, permit tracking.

Responsibilities

• Assist with RFIs and manage them through project lifecycle.
• Support and manage submittals, review and track documents.
• Track project schedules with milestones and changes.
• Assist with change orders, tracking scope, cost, and schedule updates.
• Track permits and ensure approvals are current for each project.
• Manage closeout documentation and package submission.
• Support estimating with administrative tasks and coordination.
• Deliver project documents to job sites as needed.
• Coordinate with field personnel to ensure clear office-field communication.
• Track safety certifications and calibration schedules.
• Monitor confined space compliance and maintain related records.
• Keep safety records organized and accessible.
• Provide general support to owner and lead estimator/PM.

Skills

Project coordination

RFIs & submittals

Scheduling

Change orders

Permit tracking

Documentation management

Communication

Job description

Job Description

The Project Coordinator supports the successful delivery of construction projects through comprehensive project administration and jobsite support. This role manages key project documentation, tracks schedules and permits, and ensures safety and compliance requirements are met. The Project Coordinator works closely with estimators, project managers, field personnel, and external stakeholders to improve workflow and project execution in a highly visible, collaborative office environment.

Responsibilities

• Assist with Requests for Information (RFIs) and progressively take ownership of managing them throughout the project lifecycle.

• Support and eventually manage submittals, ensuring timely preparation, review, and tracking of all required documents.

• Track and update project schedules to reflect current progress, milestones, and changes.

• Assist with change orders by helping prepare, track, and document all scope, cost, and schedule modifications.

• Track permits and ensure all required approvals are obtained and kept current for each project.

• Manage closeout documentation, including assembling and organizing closeout packages and ensuring all required materials are submitted.

• Support estimating efforts by providing administrative assistance, documentation, and coordination as needed.

• Deliver project documents and materials to job sites as needed to support field operations.

• Coordinate with field personnel to follow up on project requirements, address issues, and maintain clear communication between the office and jobsite.

• Track safety certifications to ensure all required training and documentation remain current.

• Coordinate equipment calibration schedules and maintain records of calibration activities.

• Monitor confined space compliance requirements and help ensure appropriate documentation and procedures are in place.

• Ensure safety records remain current, organized, and readily accessible.

• Provide general support to the owner and lead estimator/project manager, including administrative and coordination tasks.

Essential Skills

• Minimum of 2+ years of project coordination experience, preferably in a construction environment.

• Hands-on experience with construction documentation, including RFIs, submittals, change orders, project schedules, closeout packages, meeting minutes, and permit tracking.

• Strong project administration skills with the ability to manage multiple tasks and deadlines simultaneously.

• Ability to read and interpret construction plans and specifications.

• Understanding of revision tracking and the ability to verify current drawing sets.

• Construction project administration experience with a solid construction industry experience.

Work Environment

This position is based in an office environment within a small company atmosphere of approximately four office employees. The Project Coordinator will have a dedicated office and work in a collaborative setting with high visibility and direct exposure to ownership. The role is 100% onsite, Monday through Friday, with five days per week in the office. The environment emphasizes teamwork, clear communication, and close coordination with both office staff and field personnel.

Job Type & Location

This is a Contract to Hire position based out of Somerville, NJ.

Pay and Benefits

The pay range for this position is $31.25 - $38.46/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms.

If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Application Deadline

This position is anticipated to close on Oct 24, 2026.

Workplace Type

This is a fully onsite position in Somerville,NJ.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.