Project Coordinator

Gilbane Building Company; Sidney (OH); On-site; USD 56,000 - 81,000; Full time

Job summary

Gilbane Building Company in Dayton and Sidney, OH, is seeking a Project Coordinator to provide essential administrative support to project teams under close supervision. The role emphasizes coordination, document control, and proactive communication to keep projects on track.

You will work with Project Managers, Project Engineers and Superintendents, maintaining logs, monthly reports, and filing systems, while leveraging Procore and Microsoft Office to organize project documentation and

Qualifications

• High School diploma required; Associate's/Bachelor's degree preferred.
• 1–3 years of experience in the field or related area.
• Or equivalent combination of education and experience.

Responsibilities

• Provides overall administrative support to the Project Manager
• Assists the Project Engineer with log maintenance
• Attends and documents weekly staff meetings
• Assists Superintendents as requested
• Assists the Project Manager/Project Engineers with monthly report production
• Assists Project Manager/Superintendent with safety statistics monthly report
• Assists Project Manager/Project Engineer in the documentation of punch listing process
• Coordinates reproduction of contract documents, submittals, and blueprinting requests
• Implements and maintains project filing system
• Assists with other responsibilities as determined by the Project Executive/Project Manager
• Maintains Gilbane inventory

Skills

Communication skills

Technical skills

Industry knowledge

Education

High School diploma

Associate's/Bachelor's degree preferred

Tools

Procore

Microsoft Office

Job description

Project Coordinator

Job Locations

US-OH-Dayton | US-OH-Sidney

Requisition ID: 2026-13513

Category: Administrative and Support Services

Are you looking for a highly rewarding opportunity that provides extensive career growth opportunity? Gilbane is seeking a Project Coordinator to perform administrative responsibilities for the project teams under close supervision.

Who are we?

As a Top-10 ENR Contractor, Gilbane is a family-owned business with 45 offices that has been shaping communities since 1870. Consistently recognized as one of the most reputable construction management firms in the country, Gilbane is committed to delivering projects safely and on-time. You will have the opportunity to build schools, labs, hospitals, corporate offices, sports arenas and more!

We are dedicated to building a diverse, inclusive and authentic workplace, so if you're excited about this role but your past experience doesn't align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

Who are you?

You are someone who acts inclusively, showing empathy and treating others with respect and dignity in order to uphold Gilbane's core value of Caring and "People First" workplace culture. You seek to listen in order to understand and can convey information clearly. You're a strong problem solver who can identify, prioritize, and implement alternatives for solutions, and you demonstrate adaptability by collaborating with others and supporting team members to achieve excellence. A self-starter who shows passion, commitment, and ownership all while delivering on business outcomes and driving results. You're someone who identifies opportunities for new and improved ways of doing things that result in value-add solutions.

Your core values match Gilbane's: Integrity, Caring, Teamwork, Toughmindedness, Dedication to Excellence, Discipline, Loyalty, and Entrepreneurship.

What's in it for you?

Gilbane offers employees multi-dimensional training opportunities through a number of resources. While managing your responsibilities to projects, you will be able to enroll in trainings through our award-winning Gilbane University to build leadership and technical skills. In addition, you would work with an experienced team which provides you with the opportunity to learn new industry skills every day. You will protect and promote the interests of both Gilbane and the client in all matters as well as demonstrating the personal characteristics of a developing leader.

Responsibilities

• Provides overall administrative support to the Project Manager
• Assists the Project Engineer with log maintenance
• Attends and documents weekly staff meetings
• Assists Superintendents as requested
• Assists the Project Manager/Project Engineers with monthly report production
• Assists Project Manager/Superintendent with safety statistics monthly report
• Assists Project Manager/Project Engineer in the documentation of punch listing process
• Coordinates reproduction of contract documents, submittals, and blueprinting requests
• Implements and maintains project filing system
• Assists with other responsibilities as determined by the Project Executive/Project Manager
• Maintains Gilbane inventory

Qualifications

EXPERIENCE/EDUCATION

• High School diploma required; Associate's/Bachelor's degree preferred
• 1-3 years of experience in the field or related area
• Or equivalent combination of education and experience

KNOWLEDGE, SKILLS & ABILITIES

• Some knowledge of commercial/institutional construction projects
• Knowledge of Procore
• Proficient in Microsoft Office programs
• Strong technical and communication skills

For Ohio, the pay ranges from $56,000-$80,700 plus benefits and retirement program.

Gilbane offers an excellent total compensation package which includes competitive health and welfare benefits and a generous profit-sharing/401k plan. We invest in our employees' education and have built Gilbane University into a top training organization in the construction industry. Qualified applicants who are offered a position must pass a pre-employment substance abuse test.

Gilbane is an affirmative action/Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, color, national origin, race, religion, sex, sexual orientation, gender identity, protected veteran status, or disability status. Click here to view the physical demands and working conditions required to perform this role. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential job functions.

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