Project Coordinator

Gilbane Building; New Florence (MO); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Health benefits

401k plan

Profit-sharing

Job summary

Gilbane Building seeks a Project Coordinator to perform administrative responsibilities for project teams under close supervision. You will support the Project Manager, document meetings, maintain logs, and help with monthly reports while contributing to a safe, on-time project delivery.

The role emphasizes teamwork, strong communication, and ownership, with opportunities to learn through Gilbane University and engage with diverse projects across schools, labs, hospitals, offices, and arenas.

Qualifications

• High School diploma required; Associate’s/Bachelor’s degree preferred.
• 1-3 years of experience in the field or related area.
• Or equivalent combination of education and experience

Responsibilities

• Provides overall administrative support to the Project Manager
• Assists the Project Engineer with log maintenance
• Attends and documents weekly staff meetings
• Assists Superintendents as requested
• Assists the Project Manager/Project Engineers with monthly report production
• Assists Project Manager/Superintendent with safety statistics monthly report
• Assists Project Manager/Project Engineer in the documentation of punch listing process
• Coordinates reproduction of contract documents, submittals, and blueprinting requests
• Implements and maintains project filing system
• Assists with other responsibilities as determined by the Project Executive/Project Manager
• Maintains Gilbane inventory

Skills

Procore

Microsoft Office

Construction knowledge

Communication skills

Education

Associate or Bachelor’s degree preferred

High School diploma required

Job description

Overview

Are you looking for a highly rewarding opportunity that provides extensive career growth opportunity? Gilbane is seeking a Project Coordinator to perform administrative responsibilities for the project teams under close supervision.

Who are we?

As a Top-10 ENR Contractor, Gilbane is a family-owned business with 45 offices that has been shaping communities since 1870.

Consistently recognized as one of the most reputable construction management firms in the country, Gilbane is committed to delivering projects safely and on-time.

You will have the opportunity to build schools, labs, hospitals, corporate offices, sports arenas and more!

We are dedicated to building a diverse, inclusive and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

Who are you?

You are someone who acts inclusively, showing empathy and treating others with respect and dignity in order to uphold Gilbane’s core value of Caring and “People First” workplace culture. You seek to listen in order to understand and can convey information clearly. You’re a strong problem solver who can identify, prioritize, and implement alternatives for solutions, and you demonstrate adaptability by collaborating with others and supporting team members to achieve excellence. A self-starter who shows passion, commitment, and ownership all while delivering on business outcomes and driving results. You’re someone who identifies opportunities for new and improved ways of doing things that result in value-add solutions.

Your core values match Gilbane’s: Integrity, Caring, Teamwork, Toughmindedness, Dedication to Excellence, Discipline, Loyalty, and Entrepreneurship.

What’s in it for you?

Gilbane offers employees multi-dimensional training opportunities through a number of resources. While managing your responsibilities to projects, you will be able to enroll in trainings through our award-winning Gilbane University to build leadership and technical skills. In addition, you would work with an experienced team which provides you with the opportunity to learn new industry skills every day. You will protect and promote the interests of both Gilbane and the client in all matters as well as demonstrating the personal characteristics of a developing leader.

Responsibilities

• Provides overall administrative support to the Project Manager
• Assists the Project Engineer with log maintenance
• Attends and documents weekly staff meetings
• Assists Superintendents as requested
• Assists the Project Manager/Project Engineers with monthly report production
• Assists Project Manager/Superintendent with safety statistics monthly report
• Assists Project Manager/Project Engineer in the documentation of punch listing process
• Coordinates reproduction of contract documents, submittals, and blueprinting requests
• Implements and maintains project filing systemAssists with other responsibilities as determined by the Project Executive/Project Manager
• Maintains Gilbane inventory

Qualifications

• High School diploma required; Associate’s/Bachelor’s degree preferred
• 1-3 years of experience in the field or related area
• Or equivalent combination of education and experience

Knowledge, Skills & Abilities

• Some knowledge of commercial/institutional construction projects
• Knowledge of Procore
• Proficient in Microsoft Office programs
• Strong technical and communication skills

Salary to be determined based on factors such as geographic location, skills, education, and/or experience of the applicant, as well as the internal equity and alignment with the team. Gilbane offers an excellent total compensation package which includes competitive health and welfare benefits and a generous profit‑sharing/401k plan. We invest in our employees’ education and have built Gilbane University into a top training organization in the construction industry. Qualified applicants who are offered a position must pass a pre‑employment substance abuse test.

Gilbane is an affirmative Action/Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, color, national origin, race, religion, sex, sexual orientation, gender identity, protected veteran status, or disability status. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential job functions.