Project Coordinator

The Hiller Companies; Seattle (WA); On-site; USD 47,000 - 55,000; Full time

Job summary

The Hiller Companies is seeking a Project Coordinator to support the production department and keep projects on track from start to finish. This role focuses on coordinating schedules, communications, and project documentation to ensure on-time delivery.

Responsibilities include attending production meetings, serving as a liaison between customers and project managers, updating the production team, and assisting with closeout requirements, approvals, and training where needed.

Responsibilities

• Attend production meetings and maintain records
• Serve as a liaison between customers and project managers
• Provide updates to production team
• Assist with closeout requirements and documentation
• Other duties as assigned

Job description

Project Coordinator

Hiller offers fire protection and life safety products and services that are preserving lives and property all around the world. Headquartered in Mobile, Alabama, Hiller extends its reach globally as well as in domestic markets with offices across the United States. For more than 100 years, we have been laser-focused on one goal - making the world a safer place. We are proud to be on the forefront of technology and innovation by creating adaptable safety solutions. As we continue to grow and expand our life safety footprint, we pledge to keep our customers top of mind while striving to design, install and service the most compliant, reliable systems available.

Pay Range: $34.00 - $40.00 per hour. The posted salary range reflects the anticipated hiring range for this position at the time of posting and is provided in accordance with applicable pay transparency laws. Actual starting pay will be determined based on job-related factors, including the candidate's qualifications, experience, skills, education, internal equity, geographic location (where applicable), and market considerations. Not all candidates will be hired at the top of the posted range. The posted range reflects base salary only and does not include any applicable bonuses, commissions, overtime, or the value of employee benefits. Eligible employees may participate in the Company's benefit programs, subject to the terms and eligibility requirements of each plan.

Job Summary: The primary responsibility of the Project Coordinator is to support the production department by ensuring the projects stay on track throughout the entirety of the project.

Job Responsibilities

• Attend production meetings and maintain accurate records of meetings, schedules, and requests.
• Serve as a liaison between customers and project managers.
• Ongoing communication and interaction with the production team, including providing updates on behalf of the project manager.
• Proactively anticipate and identify issues early and implement cost effective solutions.
• Assures compliance with project closeout requirements, AHJ approvals, customer training and closeout documentation.
• Attending weekly meetings with operations and finance to provide support to the project manager.
• Maintaining badging requirements for technicians, including submitting documents needed for base access.
• Point of contact for advance request for technicians working out of town.
• Administrative duties including customer correspondence and maintaining documentation in correct job folders.
• Other duties as assigned.