Project Coordinator

Safe Haven Defense; Scottsdale (AZ); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance (company paid)

Short-Term Disability (company paid)

Long-Term Disability

Paid time off & sick time

Parental leave

Flexible spending account

Health savings account

Employee assistance program

Employee discount

Job summary

Safe Haven Defense in Scottsdale, AZ is seeking a Project Coordinator to oversee security film installation projects. You will manage planning, execution, and completion, coordinate with clients, contractors, and teams, and ensure safety and quality standards throughout the project lifecycle.

The role requires strong organization, problem-solving, and customer service skills, with about 25% travel to job sites and our North Phoenix warehouse.

Qualifications

• Bachelor's degree in a relevant field or equivalent experience.
• Experience in security film installations or related fields preferred.
• Strong organizational, leadership, customer service and communication skills.
• Proficiency in project management tools and software.
• Ability to manage multiple projects simultaneously and prioritize tasks.

Responsibilities

• Collaborate with clients to understand security film requirements and specs.
• Develop comprehensive project plans with timelines, resources, travel plans and budget estimates.
• Conduct site assessments to evaluate installation requirements and challenges.
• Coordinate activities, manage resources, and ensure timely completion of installations.
• Provide technical guidance and troubleshoot issues during installation.
• Act as primary contact for clients, contractors, and stakeholders throughout the project.
• Create weekly financial and installation progress reports for leadership.

Skills

Project planning

Stakeholder management

Problem solving

Time management

Customer service

Education

Bachelor's degree in a relevant field

Tools

Project management software

Job description

Safe Haven Defense US is looking for a Project Coordinator to join our growing Arizona corporate team! The Project Coordinator is responsible for overseeing and managing the planning, execution, and completion of security film installation projects. This role requires a blend of project management skills, problem-solving skills, technical knowledge of security film systems, and the ability to coordinate with various stakeholders involved in the installation process. Strong organizational skills, time management, and the ability to deliver exceptional customer service are required.

This position is considered safety-sensitive because it performs duties in the residential or commercial premises of a customer and may operate a motor vehicle, equipment, machinery, or power tools.

This position is an in-person job at our corporate office in north Scottsdale at the 101 and Frank Lloyd Wright Blvd. The job will require 25% travel in work or personal vehicles to jobsites and to our warehouse in North Phoenix. Travel in personal vehicles is supported with mileage reimbursement.

Job Responsibilities

Project Planning

• Collaborate with clients to understand their security film requirements and specifications.
• Develop comprehensive project plans, including timelines, resource allocation, travel plans and budget estimation.
• Conduct site assessments to evaluate installation requirements and potential challenges.

Project Management

• Verify projects properly documented, contracted and insured prior to installation.
• Coordinate project activities and manage resources to ensure timely and successful completion of security film installations.
• Coordinate installation teams, contractors, and subcontractors involved in the project.
• Monitor project progress, resolve issues, and mitigate risks that may arise during installation. This includes compliance with any job specific safety or OSHA requirements.
• Travel to job site locations to monitor progress and performance and ensure quality control metrics are met. This includes post installation inspections and customer engagement.

Technical Expertise

• Possess a deep understanding of Safe Haven Defense, LLC security film products, their specifications, and installation techniques.
• Provide technical guidance and support to installation teams and troubleshoot any technical issues prior to or during the installation process.

Communication And Stakeholder Management

• Act as the primary point of contact for clients, contractors, and other stakeholders throughout the project lifecycle.
• Communicate project updates, progress reports, and any changes in plans to stakeholders in a clear and timely manner.

Reporting

• Create weekly reports of financial achievements and project completions for Executive Team.
• Create weekly progress reports of installation activity as directed by Operations leadership.

Education And Experience

• Bachelor's degree in a relevant field (e.g., Engineering, Project Management, Construction Management) or equivalent work experience preferred
• Proven experience in security film installations or related fields preferred.
• Strong technical knowledge of security film products, their installation, and maintenance preferred.
• Excellent organizational, leadership, customer service and communication skills.
• Proficiency in project management tools and software.
• Ability to manage multiple projects simultaneously and prioritize tasks effectively and efficiently.
• Attention to detail and a focus on delivering high-quality results within specified timelines and budgets.
• Knowledge of safety regulations and best practices in construction and installation work.
• Travel is required approximately 25% of the time.

Job Requirements

• Ability to pass a pre-hire drug test and background check with motor vehicle report as well as ongoing background checks.
• Possess or can obtain and maintain a valid Fingerprint Clearance Card.
• Maintenance of a valid driver license.
• Successfully pass the 60-day probationary period where all credentials are completed, and orientation metrics are met.

Benefits

• Medical insurance (75% company paid)
• Dental insurance (75% company paid)
• Vision insurance (75% company paid)
• Employee assistance program
• Employee discount
• Flexible spending account
• Health savings account
• Life insurance (Basic 100% company paid)
• Short-Term Disability (100% company paid)
• Long-Term Disability
• Paid time off, Paid Sick Time, Bereavement
• Parental leave
• Critical Illness
• Hospital Indemnity
• Accident
• And more!

Equal Opportunity Employer

Safe Haven Defense is an Equal Opportunity Employer. We are committed to creating a diverse and inclusive workplace where all individuals are respected and supported.