Project Coordinator

airapps; San Francisco (CA); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Apple hardware ecosystem

Annual Bonus

Medical Insurance

Disability insurance

401k up to 4% contribution

Air Conference

Transportation budget

Free meals

Gym membership

Job summary

airapps is looking for a Project Coordinator in San Francisco to ensure effective daily operations across teams. You will coordinate tasks and maintain multiple workstreams, requiring expert-level skills in Jira and excellent communication abilities.

Successful candidates will have 2–4 years in an operational role and be adept at managing various projects. The company offers a range of benefits including medical insurance, 401k contributions, and a supportive work environment.

Qualifications

• 2–4 years of experience in operations, coordination, or administrative support.
• Expert-level proficiency in Jira including dashboards and reporting tools.
• Excellent verbal and written communication skills.

Responsibilities

• Coordinate daily operational tasks.
• Support project execution via task tracking systems.
• Organize documentation, dashboards, and workflows.
• Prepare reports for stakeholders.

Skills

Jira proficiency

Organization

Communication skills

Job description

About Air Apps

At Air Apps, we believe in thinking bigger and moving faster. We’re a family-founded company on a mission to create the world’s first AI-powered Personal & Entrepreneurial Resource Planner (PRP), and we need your passion and ambition to help us change how people plan, work, and live. Born in Lisbon, Portugal in 2018 and now with offices in both Lisbon and San Francisco we’ve remained self-funded while reaching over 100 million downloads worldwide.

Our long-term focus drives us to challenge the status quo every day, pushing the boundaries of AI-driven solutions that truly make a difference. Here, you’ll be a creative force, shaping products that empower people across the globe.

Join us on this journey to redefine resource management and change lives along the way.

The Role

As a Project Coordinator, you will be instrumental in ensuring the seamless execution of day-to-day operations across teams. You will coordinate tasks, track initiatives, and help maintain momentum on multiple workstreams. This role requires exceptional Jira skills, keen attention to detail, and strong communication abilities. You will report directly to the CEO.

Responsibilities

• Coordinate and monitor daily operational tasks.
• Support project execution by updating and managing task tracking systems - particularly Jira - with a high level of precision.
• Ensure timely follow-ups, task closures, and status updates.
• Organize and maintain documentation, dashboards, and workflows.
• Assist in preparing reports, dashboards, and presentations for internal stakeholders.
• Flag potential blockers or delays and communicate proactively to resolve issues.
• Identify opportunities to streamline operations or improve coordination processes.

Requirements

• Around 2–4 years of experience in an operations, coordination, or administrative support role.
• Expert-level proficiency in Jira - including creating dashboards, automations, custom fields, filters, and reporting tools.
• Strong organizational skills with the ability to manage multiple moving parts across different teams.
• Excellent verbal and written communication skills.
• Proactive, resourceful, and detail-oriented mindset with a team-first attitude.

What benefits are we offering?

• Apple hardware ecosystem for work.
• Annual Bonus.
• Medical Insurance (including vision & dental).
• Disability insurance - short and long-term.
• 401k up to 4% contribution.
• Air Conference – an opportunity to meet the team, collaborate, and grow together.
• Transportation budget
• Free meals at the hub
• Gym membership

Diversity & Inclusion

At Air Apps, we are committed to fostering a diverse, inclusive, and equitable workplace. We enthusiastically welcome applicants from all backgrounds, experiences, and perspectives. We celebrate diversity in all its forms and believe that varied voices and experiences make us stronger.

Application Disclaimer

At Air Apps, we value transparency and integrity in our hiring process. Applicants must submit their own work without any AI-generated assistance. Any use of AI in application materials, assessments, or interviews will result in disqualification.