Project Coordinator

MillenniumSoft Inc; San Diego (CA); Remote; USD 60,000 - 100,000; Full time

Job summary

An established industry player is seeking a Project Coordinator to support compliance and documentation efforts within a leading medical device company. This role is pivotal in ensuring that all documentation meets quality and regulatory standards while collaborating with cross-functional teams. The ideal candidate will possess strong project management and analytical skills, with a keen attention to detail. You will be instrumental in managing documentation workflows and ensuring that all materials are accurate and compliant. If you thrive in a fast-paced environment and are eager to contribute to impactful projects, this opportunity is perfect for you.

Qualifications

• Excellent writing and communication skills in English are essential.
• Experience with technical writing and document management systems required.

Responsibilities

• Coordinate documentation and compliance initiatives for GCS projects.
• Manage content workflows and ensure timely release of compliant product information.

Skills

Professional writing skills

Technical writing

Project management skills

Analytical skills

Customer service skills

Communication skills

Problem-solving skills

Attention to detail

Education

Bachelor’s Degree in Engineering, Technology, or Life Sciences

Tools

Veeva Vault

SAP

Microsoft Office (PowerPoint, Excel, Word)

SharePoint

Jira

Confluence

Job description

Job Title – Project Coordinator

Location – San Diego, CA [prefer San Diego candidate or candidate located in Pacific or Mountain Time Zones], Remote preferred, San Diego onsite optional.

Duration – 9+ Months Contract

Total Hours/week - 40.00
1st Shift: Work hours: 8am-5pm
Client: Medical Device Company

Employment Type: Contract on W2 (Need US Citizens Or GC Holders Only)

No H1B’s

3 Must haves on the resume:

1. Excellent professional/business writing skills and the ability to communicate correctly and concisely in English
2. Experience with technical writing or documentation review
3. Demonstrated proficiency with MS Office skills, particularly in PowerPoint, Excel, and Word. Proficiency with SharePoint, Jira, and Confluence preferred.

The Project Coordinator, Compliance and Documentation, supports the Global Customer Services (GCS) organization within BD’s Medication Management Solutions (MMS) Business Unit. In collaboration with SMEs in GCS and other cross-functional teams, this role serves the GCS Readiness function in ensuring documentation, process and procedural compliance with quality and regulatory requirements.

The Project Coordinator is responsible for the collection/creation, updating and verification of all GCS content across the Dispensing and STS product areas. In addition, the role will manage content workflows through the Veeva system to ensure approved, compliant product information is released to GCS in a timely and accurate manner. Lastly, this role will be responsible for overseeing and contributing to the creation and maintenance of relevant GCS SOP and SWI documentation in compliance with all applicable quality requirements.

The Project Coordinator role requires solid project management skills, attention to detail, strong process execution and analytical skills. This role will support GCS Implementation by assuring that the documentation that is foundation to the implementation and upgrade of Dispensing and STS products is current, accurate and complete. He/she will create and curate the GCS implementation documentation for the Dispensing and STS Portfolio of products.

Key responsibilities:

• Actively participate in GCS compliance initiatives with Readiness and Quality project teams.
• Assist GCS Readiness Project Managers in preparing procedures, work instructions, and GCS documentation.
• Ensure GCS documents are produced in accordance with corporate/BU procedures, and regulatory standard/guidance. Assist with writing content when required.
• Assist GCS Readiness project managers with documentation and process reviews, including scheduling meetings, facilitating SME input, collating documentation input, and tracking completion of deliverables in accordance with standard project management practices.
• Plan, coordinate, and execute all Veeva Vault activities to ensure compliance with regulations and standard work instructions procedures.
• Create and maintain documentation for GCS on how to use Veeva Vault.
• Attain and maintain required expertise in all databases that house product data for the platform (Veeva Vault, SAP, SharePoint).
• Attain mastery of all BD processes for governing GCS documentation.
• Serve as subject matter expert and resource for GCS on documentation, ensuring GCS documentation is controlled and approved, and make optimizations as needed.
• Identify opportunities to streamline or improve processes.

Professional Skills & Key Competencies

• Excellent professional/business writing skills and the ability to communicate correctly and concisely in English.
• Strong technical skills and experience with using a document management system like Veeva Vault or SAP.
• Ability to understand system operations and dependencies to effectively set-up, manage, and troubleshoot problems with a documentation management system.
• Ability to gain new technical skills quickly.
• Strong customer service skills and positive attitude.
• Ability to communicate complex technical concepts in layman’s terms.
• Advanced skills with Microsoft Office products.
• Ability to meet tight deadlines and handle changing priorities.

Desired/Additional Skills & Knowledge:

• Bachelor’s Degree in Engineering, Technology, or Life Sciences preferred.
• Two or more years of experience in project management.
• Prior experience within a regulated industry (e.g., medical device, pharma, automotive, aerospace) is preferred.
• Managed/supported projects cross-functionally in an iterative, fast paced environment.
• Experience with technical writing or documentation review preferred.
• Excellent verbal and written communication skills required.
• Strong analytical, problem-solving, and interpersonal skills.
• High attention to detail while managing multiple complex deliverables and stakeholder groups.
• Ability to learn quickly, deal with ambiguity, take initiative and achieve results.
• Demonstrated proficiency with MS Office skills, particularly in PowerPoint, Excel, and Word. Proficiency with SharePoint, Jira, and Confluence preferred.
• Proven organization and time management skills.