Project Coordinator

Global Communities, Inc; San Bernardino (CA); On-site; USD 26,000 - 29,000; Part time

Job summary

Global Communities, Inc. seeks a part-time Project Coordinator to advance the Baby-Friendly Shelter Initiative across Riverside, San Bernardino, and San Diego counties.

You will oversee outreach, data collection, and coordination of shelter assessments and resource distribution for pregnant individuals, newborns, and postpartum families. The role is 20 hours per week through May 2027, with responsibilities including maintaining an outreach tracker, conducting site visits, and contributing to

Qualifications

• Bachelor's degree required; grads encouraged to apply.
• Ability to organize and complete a multi-step project with deadlines.
• Strong writing to synthesize interviews, observations, and data.
• Detail-oriented with reliable documentation when records are incomplete.
• Must have reliable transportation.
• Proficient with MS Word, Excel, Teams and file-management systems.
• Travel to shelter sites across Riverside, San Bernardino, and San Diego counties.

Responsibilities

• Conduct outreach to emergency and temporary housing providers serving pregnant individuals, infants, and postpartum families.
• Research and confirm shelter contacts and maintain an outreach tracker.
• Introduce the Baby-Friendly Shelter Initiative to shelter representatives and answer questions.
• Build relationships with shelter administrators and staff through clear communication.
• Schedule and complete Baby-Friendly Shelter assessments with project supervision when needed.
• Coordinate assessment scheduling and logistics with shelter sites.
• Participate in shelter site visits across Riverside, San Bernardino and San Diego counties to complete 10 assessments by May 2027.
• Collect interviews, observations, and checklist data on safe sleep, lactation support, infant safety, referrals, and family-inclusive practices.

Skills

Professional writing

Project coordination

Communication

Detail-oriented

Microsoft Word/Excel/Teams

Bilingual (Spanish/English)

Education

Bachelor's degree in a relevant field

Tools

Microsoft Word

Excel

Teams

Shared file management systems

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Program Operations Temporary Part-Time 20 hours

4 days ago Requisition ID: 1053

Salary Range: $26.00 To $29.00 Annually

Global Communities champions innovative solutions to complex challenges at the intersection of humanitarian assistance, sustainable development, and financial inclusion. We ensure our approaches are as dynamic and diverse as the communities we serve. We bring together local ingenuity and global insights to save lives and secure strong futures.

The Project Coordinator will lead day-to-day activities of the Baby-Friendly Shelter Initiative, a regional effort to assess and support emergency and temporary housing sites serving pregnant individuals, newborns, and postpartum families in Riverside, San Bernardino, and San Diego counties. The Coordinator will be responsible for reviewing and organizing existing materials, reaching out to regional shelter providers, completing 10 shelter assessments, supporting distribution of infant-safety resources, and improving the project toolkit and final evaluation materials.

This role offers hands-on experience in maternal and infant health systems improvement, housing policy, public health research, and community engagement. This position is 20 hours per week, and funded through May 2027.

PRIMARY RESPONSIBILITIES:

• Use existing project-area shelter lists to conduct systematic outreach to emergency and temporary housing providers serving pregnant individuals, infants, and postpartum families.
• Research and confirm appropriate shelter contacts and maintain an organized outreach tracker documenting contact attempts, responses, follow-up dates, level of interest, and next steps.
• Introduce the Baby-Friendly Shelter Initiative to shelter representatives, explain the purpose and benefits of participation, and respond to initial questions using approved project materials.
• Build positive, responsive relationships with shelter administrators and staff through consistent communication and timely follow-up.
• Seek opportunities to schedule and complete Baby-Friendly Shelter assessments, consulting the project supervisor when shelters have questions or concerns requiring additional guidance.
• Coordinate assessment scheduling and related logistics with participating shelter sites.
• Participate in shelter site visits in Riverside, San Bernardino and San Diego counties, with a goal to complete 10 assessments by May 2027.
• Complete interviews, observations, and checklist-based data collection related to safe sleep, lactation support, infant safety, referrals, and family-inclusive practices.

Data Collection and Organization

• Review available project files, assessment materials, and partner information with guidance from the project supervisor.
• Complete background reading on safe sleep, lactation support, infant safety, family-inclusive practices, and other relevant shelter standards.
• Enter and maintain qualitative and quantitative information, including interview notes, checklist results, and follow-up information.
• Maintain organized spreadsheets, assessment files, meeting notes, and related project records.
• Assist with basic analysis and synthesis, including identifying common themes, needs, and promising practices across shelter sites.
• Contribute to reports, briefs, presentations, and visual summaries of project findings.
• Support the preparation and organization of materials required for project reporting and closeout, including a Policy Recommendation Report.

Resource and Technical Assistance Support

• Support the provision of infant-safety and lactation resources to participating shelters.
• Maintain distribution logs, acknowledgments, receipts, and other supporting documentation.
• Follow up with shelters to gather updates and identify questions requiring additional guidance.
• Assist with the development or improvement of checklists, templates, resource lists, handouts, slides, graphics, and other practical materials.

Other Responsibilities

• Maintain confidentiality and trauma-informed practices when engaging with shelter staff or residents
• Ensure data accuracy and integrity
• Represent Global Communities professionally in community settings
• Support documentation of lessons learned and sustainability recommendations

Qualifications:

• Bachelor's degree in a relevant field required; current graduate students in public health, social work, nursing, human services, public policy, or a related discipline are encouraged to apply.
• Demonstrated ability to organize and complete a multi-step project with firm deadlines.
• Strong professional writing skills, including the ability to synthesize interviews, observations, and quantitative information into clear findings and recommendations.
• Strong attention to detail and demonstrated ability to create reliable documentation when prior records are incomplete.
• Must have reliable transportation.
• Comfortable initiating and maintaining professional relationships with community organizations and external partners on behalf of Global Communities.
• Proficiency with Microsoft Word, Excel, Teams, and shared file-management systems.
• Reliable transportation for travel to shelter sites across Riverside, San Bernardino, and San Diego counties, with occasional San Diego-based activities as required.
• Ability to maintain confidentiality and use trauma-informed, culturally responsive practices.
• Ability to work independently while communicating regularly with the project supervisor.

Preferred:

• Experience working with vulnerable populations and housing systems
• Experience conducting structured interviews, assessments, program monitoring, evaluation, or comparable data-collection activities.
• Interest or experience in policy, systems change, or public health
• Skills or interest in graphic design, communications, or social media
• Coursework or background in Public Health, Maternal Child Health, Health, Social Work, Health Policy, or related fields.
• Experience conducting interviews or data collection
• Bilingual (Spanish/English)

Global Communities positively welcomes and seeks applications from all sections of society. We are committed to a work environment that respects the dignity and worth of everyone and offers equal opportunity. All qualified applicants will receive consideration for employment.

Global Communities holds strict safeguarding principles and has a zero-tolerance policy for conduct of sexual exploitation, abuse, and harassment. In the process of recruitment, selection, and appointment, Global Communities will conduct robust reference and background screening checks, including international vetting as a signatory of the Global Misconduct Disclosure Scheme, to ensure children and vulnerable adults are safeguarded and abuse is prevented. The incumbent is required to carry out their duties in accordance with Global Communities' Safeguarding policy and Standards of Conduct.