Project Coordinator

Ultimate Staffing Services; Poway (CA); On-site; USD 39,950 - 45,460; Full time

Job summary

Ultimate Staffing Services is seeking an experienced Project Coordinator to join our client's team in an onsite, first-shift role in California. The position emphasizes high-level administrative support and proactive project coordination to ensure efficient delivery and reporting.

The ideal candidate has 5+ years in administrative or project coordination roles, strong organizational skills, and proficiency with Microsoft Office; ServiceTitan experience is a plus.

Qualifications

• Minimum 5+ years in administrative or project coordination roles.
• Strong organizational, time-management, and multitasking abilities.
• Excellent written and verbal communication skills.
• Experience managing complex calendars and competing priorities.
• Professional judgment and discretion with confidential information.
• Proficiency in Microsoft Office; ServiceTitan experience preferred.
• Experience in construction, service, manufacturing, or trades is a plus.

Responsibilities

• Provide administrative and project coordination support to leadership and management.
• Manage calendars, meetings, scheduling, and project timelines.
• Coordinate project setup, documentation, reporting, and workflow processes.
• Prepare and maintain project files, records, correspondence, and reports.
• Serve as a liaison between customers, office staff, vendors, field teams, and management.
• Track project milestones and follow up on action items.
• Assist with purchasing, material orders, proposals, and operational reporting.
• Utilize company software, including ServiceTitan and Microsoft Office.
• Identify process improvements and maintain confidentiality of sensitive information.
• Perform additional administrative and project support duties as needed.

Skills

Administrative support

Project coordination

Time management

Attention to detail

Written and verbal communication

Multitasking

Tools

ServiceTitan

Microsoft Office

Job description

Salary: USD29 - USD33 per hour

Position Overview:

Ultimate Staffing is actively seeking an experienced Project Coordinator to join their client’s team. This role is essential in providing high-level administrative support and ensuring efficient project management and coordination. The ideal candidate will be detail-oriented, proactive, and able to handle multiple tasks effectively.

Primary Responsibilities

• Provide administrative and project coordination support to leadership and management.
• Manage calendars, meetings, scheduling, and project timelines.
• Coordinate project setup, documentation, reporting, and workflow processes.
• Prepare and maintain project files, records, correspondence, and reports.
• Serve as a liaison between customers, office staff, vendors, field teams, and management.
• Track project milestones and follow up on action items.
• Assist with purchasing, material orders, proposals, and operational reporting.
• Utilize company software, including ServiceTitan and Microsoft Office.
• Identify process improvements and maintain confidentiality of sensitive information.
• Perform additional administrative and project support duties as needed.

Qualifications

• 5+ years of administrative, project coordination, or related experience.
• Strong organizational, time-management, and multitasking skills.
• Excellent attention to detail and written/verbal communication abilities.
• Experience managing complex calendars and competing priorities.
• Professional judgment, discretion, and integrity when handling confidential information.
• Proficiency in Microsoft Office (Outlook, Excel, Word) and ability to learn new software.
• ServiceTitan experience preferred.
• Experience in construction, service, manufacturing, or trades industries is a plus.

Required Work Hours:

Monday - Friday, 1st Shift

Onsite role

Compensation:

Salary range: $29 - $33 per hour