Project Coordinator

WSP USA; Phoenix (AZ); On-site; USD 52,000 - 70,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Disability Insurance

Retirement Savings Plan

Job summary

WSP USA is seeking a Project Coordinator to support our Earth & Environment team in the Phoenix, AZ area. You will monitor project progress, assist the Project Manager, and coordinate with subcontractors and suppliers to ensure timely execution and compliance with contractual terms.

Responsibilities include setting up opportunities, tracking budgets and schedules, generating financial reports, and maintaining ISO-compliant documentation.

Qualifications

• GED or high school diploma required.
• 3+ years experience in consulting engineering project controls or related accounting systems.
• Proficiency with MS Office (Word/Excel/Outlook/PowerPoint).
• Experience with cloud-based file sharing platforms (SharePoint/ShareFile) is a plus.
• Experience in field/supply logistics.
• Excellent verbal and written communication.
• Deadline oriented; able to track and meet multiple deadlines.
• Interpersonal skills; professional communication.
• Ability to work independently or in a team.

Responsibilities

• Monitor and control project progress and support the Project Manager throughout the project lifecycle.
• Set up opportunities, proposals and projects in Horizon platform (Oracle-based).
• Communicate with project team to monitor budgets, expenditures and schedules.
• Coordinate subcontractors and suppliers; assist with PO prep.
• Generate project financial reports and track project performance.
• Ensure invoicing requirements and ISO documentation compliance.
• Assist with tracking invoices and project payments.
• Assist with proposals and project initiation tasks.
• Coordinate project planning and execution per the contract terms.

Skills

Communication skills

Time management

Independent work

Team collaboration

Education

GED or High School Diploma

Tools

MS Office

SharePoint/ShareFile

Primavera P6

MS Project

Job description

This Opportunity

WSP is currently initiating a search for Project Coordinator for our Lakewood CO, Salt Lake City UT, or Phoenix AZ office. Be involved in projects with our Earth & Environment Team and be a part of a growing organization that meets our client’s objectives and solves their challenges.

Job Overview:

Monitor and control project progress and support the Project Manager in achieving the project's objectives throughout the project lifecycle. Use knowledge and experience to anticipate project requirements, take initiative in decision making and be able to pre-empt project issues while working independently from the Project Manager in relation to their assigned responsibilities. #GlobalMining

Your Impact

• INTEGRATION

• Setting up opportunities, proposals and projects in accordance with WSP’s Project Delivery Manual using the Horizon platform (an Oracle-based accounting system)

• Communicating with the project team to assist with the monitoring and control of budgets, expenditures, and schedules

• Liaising with subcontractors and suppliers and helping with preparation of subcontractor work/purchase orders

• Generate project financial reports, including tracking the financial performances of projects

• Interfacing with the accounting team to ensure compliance with client invoicing requirements

• Assist with tracking of invoices and project payments

• Ensuring project files and documents comply with WSP’s ISO system

• Assist with the preparation of proposals

• INITIATION

• Assist with opportunity and proposal setup in accordance with WSP’s Project Delivery Manual using the Horizon platform (an Oracle-based accounting system)

• Assist with identifying any applicable Authority and Responsibility Matrix (ARM) triggers

• Develop ARM approval requests

• INTEGRATION

• Setting up and coordinating the project according to the approach outlined by WSP

• Coordinating the planning and the execution of the project and monitoring performance according to the project execution plan and the contract terms and conditions

• Liaising with subcontractors and suppliers and helping with preparation of subcontractor work/purchase orders

• SCOPE AND SCHEDULE

• Developing and maintaining project schedule and tracking against the schedule baseline

• COST

• Setting up and maintaining budgets and expenditures

• Conducting project forecasting related to cost control

• Generate project financial reports, including tracking the financial performances of projects

• Interfacing with the accounting team to ensure compliance with client invoicing requirements, preparation of invoices and assisting with facilitation of timely payment

• PROJECT DOCUMENTATION

• Ensuring project files and documents comply with WSP’s ISO system

• Tracking requirements of the quality management processes or plans to ensure they are met

• Coordinating project team communications, written and verbal, and documenting client meetings, interactions and activities

• Producing regular progress reports for the client, the project team and other internal and external stakeholders

• Coordinating data management and information transfer, including setting up and maintaining filing systems, document logs and action-item list

• Complete training on assigned tasks.

• Exercise responsible and ethical decision-making regarding company funds, resources and conduct, and adhere to WSP’s Code of Conduct and related policies and procedures.

• Perform additional responsibilities as required by business needs

Who You Are

Required Qualifications

• GED or High School Diploma

• 3+ years of experience working with consulting engineering project controls or other interface with consulting accounting systems

• Proficiency in MS Office applications, including Word, Excel, Outlook, Power Point and others

• Working knowledge of cloud-based file sharing platforms such as SharePoint, ShareFile, etc. is an advantage

• Experience in field/supply logistics

• Excellent verbal and written communication skills

• Deadline oriented, ability to track and meet multiple concurrent deadlines

• Competent interpersonal when interacting with others, expressing ideas effectively and professionally.

• Proficient self-leadership with attention to detail, multi-tasking, and prioritization of responsibilities in a dynamic work environment.

• Ability to work independently under general supervision, as well as part of a team to meet business objectives.

Preferred Qualifications

• College diploma or University degree in a related field

• Basic knowledge of project management principles

• Experience working with Primavera P6 and/or MS Project to produce detailed independent schedules

#LI-MC6

About WSP

WSP USA is the U.S. operating company of WSP, one of the world's leading engineering and professional services firms. Dedicated to serving local communities, we are engineers, planners, technical experts, strategic advisors and construction management professionals. WSP USA designs lasting solutions in the buildings, transportation, energy, water and environment markets. With more than 15,000 employees in over 300 offices across the U.S., we partner with our clients to help communities prosper.

www.wsp.com

WSP provides a flexible and agile workplace model while meeting client needs. Employees are also afforded a comprehensive suite of benefits including medical, dental, vision, disability, life, and retirement savings focused on providing health and financial stability throughout the employee’s career.

At WSP, we want to give our employees the challenges they seek to grow their careers and knowledge base. Your daily contributions to your team will be essential in meeting client objectives, goals and challenges. Are you ready to get started?

WSP USA (and all of its U.S. companies) is an Equal Opportunity Employer Race/Age/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Disability or Protected Veteran Status.

The selected candidate must be authorized to work in the United States.