Project Coordinator

Socket.dev; Orlando (FL); On-site; USD 40,000 - 60,000; Full time

Job summary

Superior Construction in Orlando, FL is seeking an administrative support professional to assist project staff at designated sites and offices. The role involves preparing submittals, pay apps, UONs, permits, and daily reports, while handling on-site office tasks and document routing.

The candidate should have a high school diploma (AA/BA preferred) and experience with Microsoft Office, Bluebeam, and Viewpoint is a plus.

Qualifications

• Proficient in Microsoft Office; able to manage correspondence and scheduling.
• Strong written and verbal communication; effective with internal/external stakeholders.
• Excellent organization and time-management in a fast-paced construction office.

Responsibilities

• Prepare and submit project submittals including specifications and contract requirements.
• Prepare monthly pay applications with supporting documents.
• Prepare and submit Utility Outage Notifications (UONs).
• Prepare and submit Hot Work Permits.
• Prepare and submit weekly Permits to Work (PTWs).
• Prepare and submit Daily Work Notifications.
• Process OnBase invoices and review delivery slip tickets.
• Schedule flagmen for Brightline train access areas and track on-site activities.
• Prepare and review daily project reports and submit to the owner.
• Perform general office management duties: routing documents, coordinating meetings and events, greeting visitors.
• Order supplies, maintain files, and log trucking and materials requested by project management.

Skills

Microsoft Office

Strong communication

Organizational skills

Teamwork

Administrative

Project management

Adobe/Bluebeam

Education

High School Diploma or GED

AA/BA/BS preferred

Tools

Viewpoint

Job description

Job Description

Summary/Objective

Provides administrative support to project staff and employees at designated work sites and offices.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Prepare and submit project submittals, including researching and verifying applicable specifications and contract requirements.
• Prepare monthly pay applications, including required supporting documents.
• Prepare and submit Utility Outage Notifications (UONs).
• Prepare and submit Hot Work Permits.
• Prepare and submit weekly Permits to Work (PTWs).
• Prepare and submit Daily Work Notifications.
• OnBase invoices, including reviewing delivery slip tickets.
• Schedule flagmen for Brightline train access areas, track all on-site activities.
• Prepare and review daily project reports and submit them to the owner.
• Perform general office management duties, including the routing of documents, coordination of meetings and events, and greeting visitors.
• Other office duties including ordering of supplies, maintenance of files, and logging of trucking and any materials requested by project management.

Other Competencies

• Teamwork-oriented.
• Administrative and project management skills.
• Microsoft Office.
• Strong oral and written communication skills.
• Strong organizational skills.
• Adobe / Bluebeam.
• Results-driven.
• Able to work in a fast-paced environment and able to maintain composure in stressful situations.

Supervisory Requirements

This position does not have any supervisory responsibilities.

Work Environment

This is an office-based role at a designated project site.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The employee regularly sits for long periods of time at a desk in front of a computer screen. The employee occasionally may be required to lift, push, pull, or carry objects.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands; and reach with hands and arms. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.

Position Type/Expected Hours of Work

This is a full-time exempt position. This position will require occasional long hours and some weekend work.

Travel

The role requires minimal travel, typically between local offices or job sites.

Required Education and Experience

• High School Diploma/GED required.
• AA/BA/BS preferred.

Preferred Education and Experience

• Construction industry experience required.
• Viewpoint experience a plus.

Additional Eligibility Requirements

• Must possess or be able to obtain a valid and appropriate state driver’s license before employment.

OUR MISSION AND VISION

We are an American family-owned and operated heavy civil contractor dedicated to providing innovative solutions to help meet the nation’s growing infrastructure needs.

To be America’s preferred heavy civil contractor, expanding our markets and services while staying true to our family-oriented culture and fostering an environment where our employees can prosper.

Our Core Values:

• Family
• Safety
• Integrity
• Innovation
• Commitment
• Empowerment

Equal Opportunity Employer

Upon hire, you will be provided with a copy of your specific job description. Please note job descriptions are not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

THE COMPANY RESERVES THE RIGHT TO MODIFY, INTERPRET, OR APPLY THIS JOB DESCRIPTION IN ANY WAY THE COMPANY DESIRES. THIS JOB DESCRIPTION IN NO WAY IMPLIES THAT THESE ARE THE ONLY DUTIES, INCLUDING ESSENTIAL DUTIES, TO BE PERFORMED BY THE EMPLOYEE OCCUPYING THIS POSITION. THIS JOB DESCRIPTION IS NOT AN EMPLOYMENT CONTRACT, IMPLIED OR OTHERWISE. THE EMPLOYMENT RELATIONSHIP REMAINS “AT-WILL.” QUALIFIED EMPLOYEES WHO, BECAUSE OF A PHYSICAL OR MENTAL IMPAIRMENT THAT SIGNIFICANTLY LIMITS A MAJOR LIFE ACTIVITY, REQUIRE A REASONABLE ACCOMMODATION TO PERFORM THE ESSENTIAL FUNCTIONS OF THIS POSITION SHOULD NOTIFY THEIR MANAGER OR HUMAN RESOURCES.

Accessibility: If you need an accommodation as part of the employment process please contact Human Resources.

Superior Construction provides equal opportunity employment to all individuals regardless of their race, color, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law.