Project Coordinator

David Evans and Associates, Inc.; Oregon, Portland (IL, OR); On-site; USD 60,000 - 100,000; Full time

Job summary

Join a forward-thinking company as a Project Coordinator in the Transportation Business Unit. This role offers an exciting opportunity to work on impactful projects that shape communities. You'll manage key aspects of transportation projects, ensuring their success from start to finish. With a focus on customer service and collaboration, you'll work closely with internal teams and clients, utilizing your strong attention to detail and financial management skills. Enjoy a supportive work environment that fosters professional growth and development, along with a flexible work schedule and comprehensive benefits.

Benefits

Medical, Dental, Vision Insurance

Health Savings Account

Continuing Education Support

Paid Time Off

401k

Flexible Work Schedule

Holistic Wellbeing Program

Qualifications

• Minimum of eight years of experience in project coordination.
• Strong interpersonal skills and proactive communication.
• Familiarity with contracts and invoicing.

Responsibilities

• Manage project invoices and progress reports.
• Coordinate with teams and subconsultants.
• Track project status and monitor budgets.

Skills

Project Coordination

Customer Service

Attention to Detail

Financial Management

Communication Skills

Education

Bachelor's Degree

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Join DEA's Dynamic Team as a Project Coordinator in Our Transportation Business Unit!

David Evans and Associates, Inc (DEA) is actively seeking an experienced, detail-oriented, and proactive Project Coordinator to support our Transportation Business Unit. This is an exciting opportunity to work with a highly skilled team on impactful projects that shape communities. Whether based in Salt Lake City, UT or Portland, OR you'll bring value by managing key aspects of transportation projects, contributing to their success from start to finish.

Key Responsibilities:

• Customer Service: Demonstrate a high level of customer service when working with both internal and external stakeholders and clients.
• Attention to Detail: Strong attention to detail, critical thinking, and problem-solving skills; taking a task from inception to completion.
• Team Collaboration: Work with a team to seamlessly collaborate, build trust, develop solutions, and strengthen relationships.
• Financial Management: Ability to compile and analyze data, manage budget/accounting documentation.
• Document Preparation: Format and perform quality reviews of large and small documents such as reports, letters, memos, meeting notes, etc.

Duties would include but not be limited to the following:

• Prepare project invoices and progress reports, including processing subconsultant invoices.
• Coordinate with internal teams and subconsultants to edit and develop scope and fee, reconciling comments with internal reviewers and clients.
• Assist project managers with monitoring adherence to scope, fee, and change management.
• Prepare setup and change order forms.
• Track on-call contracts and task orders.
• Prepare subconsultant agreements and task orders.
• Coordinate with clients and project managers to review weekly project charges, track burn rate vs. budget, monitor and advise project managers of overall project status.
• Order and maintain up-to-date insurance certificates for DEA and subconsultants.
• Maintain effective working relationships with clients and internal teams for steady flow of work and communication, project schedule, and project milestones.
• Support the preparation of the cost-to-complete and earned value report (EVR) for project managers.
• Communicate with project managers and help manage accounts receivable (AR) and unbilled (UB).
• Coordinate and schedule project meetings, prepare meeting agendas and summaries.
• Track and follow up with meeting action items and deliverable deadlines.
• Coordinate with quality managers to ensure audit processes are taking place.
• Document control and project file management.

Basic Qualifications:

• Minimum of eight years of experience in a project coordination type role.
• Experience with multi-tasking and prioritizing competing requests.
• Strong interpersonal skills.
• Proactive communicator with excellent written and verbal communication skills.
• Familiarity with contracts and invoicing as well as general accounting practices such as accounts payable/accounts receivable (AP/AR).
• Advanced skills in Outlook, Word, and Excel.
• Monitoring scope, schedule and budget.
• Customer service or quality control experience.

Preferred Qualifications:

• Self-starter with a positive attitude.
• Highly accountable team player.
• Demonstrated experience coordinating with internal project teams and subconsultants.
• Experience managing scope, schedule and budget for project manager to budget and track projects.
• Experience in an architecture, engineering, or construction firm.

Benefits:

• Medical, Dental, Vision, Disability and Life Insurance
• Health Savings and Lifestyle Spending Account with employer contribution
• Support for continuing education and training opportunities
• Paid Time Off (PTO)/Holiday Pay
• 401k
• Flexible 9/80 (every other Friday off) work schedule
• Holistic Wellbeing Program with a focus on physical, emotional, financial, career and community health
• Opportunity for growth with support and mentoring to help with professional goals

Potential office locations include: Salt Lake City, Utah; Portland, Oregon