Project Coordinator – Limited Duration

Winning Mark; Oregon (IL); On-site; USD 80,000 - 100,000; Full time

Job description

The Project Coordinator – Limited Duration role requires an individual who thrives when managing projects in a fast-paced, team-oriented, professional environment. This position is an opportunity to gain valuable experience in all aspects of digital communications and paid media for political campaigns. The Project Coordinator will:

• Assist in managing the end-to-end project lifecycle from briefing to development to delivery on multiple projects of varying size and complexity
• Proactively facilitate workflow across teams to produce high-quality deliverables, including assigning tasks, tracking project progress, and regularly communicating deadlines and potential blocks
• Run point on internal project-related meetings, creating agendas, taking notes, directing conversations, scheduling meetings, and discussing budgets, timelines, and tasks
• Track budgets, timelines, tasks, and project changes and effectively communicate their impact on the cost/timeframe of project delivery
• Create and maintain project documentation, including cost-tracking and invoicing
• Interface directly with partners and vendors as a representative of Winning Mark and manage some day-to-day communications with clients
• Assist the Account Manager and/or Strategist in onboarding new clients and serve as a backup client-facing contact for the Account Manager and/or Strategist
• Provide assistance on client projects, including setting up spreadsheets, sourcing information, performing background research, taking a first pass at content creation.

Required Skills

A successful Project Coordinator will collaborate effectively across internal teams, develop strong relationships with vendors and clients, and go the extra mile to help campaigns win. We are looking for someone with:

• 0-2 years of experience working in a communications, digital strategy, social media, or paid media capacity for political or advocacy campaigns, organizations, or causes
• A passion for progressive change
• The ability to adapt to changes, multitask, and work well in a collaborative setting; someone who is not afraid to ask questions
• A strong desire to do outstanding work, exceed expectations, learn new skills, and win
• Exceptional communication and organizational skills
• A detail-oriented approach to work and excellent note-taking skills
• A commitment to completing projects and going above and beyond for clients, and to the success and goals of the team and company

Other experience: We encourage candidates to apply regardless of whether they fit the entirety of the above list of skills and experiences. Applicants with the following skills or experience are especially encouraged to apply:

• Have overseen or directly managed digital media buys
• Experience working with TV/digital video vendors on concepting, recruitment, and day-of filming a plus
• Ability to confidently draft copy, including but not limited to: digital/social ads, websites, landing pages, production memos, scripts, emails, and direct mail
• Speak fluent Spanish (native speaker) with clear, effective communication skills (both written and verbal)

Term: This position is a full-time Limited Duration role that ends November 29, 2024.

Location: Winning Mark’s office is located in SE Portland, Oregon. Our team is currently in a remote model with no mandatory in-person work; however, there may be optional in-person events/work. Vaccination against COVID-19 is required to work in-person. We are open to considering candidates living outside of Portland, Oregon, who would continue to work remotely full time on Pacific Standard Time. Many of our clients’ campaigns have critical, time-sensitive deadlines including policy decisions, crisis management, and elections. As a result, there are times when project teams work long and irregular hours (including evenings and weekends) on behalf of our clients.

Compensation and Benefits: This is a full-time, exempt position. The salary range for this position is $4,000 to $5,000 per month, commensurate with prior experience. Winning Mark also offers additional allotments for transportation/home office, wellness, and cell phone. 

Winning Mark also offers a robust benefits package, including:

• 100% Employer-paid Health & Dental Insurance, including family coverage
• Paid Vacation Days
• Paid Sick Days
• Generous Paid Holidays

To Apply

Please email your resume and cover letter stating why you are interested in working for Winning Mark to [e-mail]. NO PHONE CALLS PERMITTED.

About Winning Mark

Winning Mark is a political consulting and media firm specializing in cutting-edge media strategies for progressive campaigns. We are based in Portland, Oregon, and our work is national, regional and local in scope. We develop creative, data-driven media for a diverse set of causes, including public lands, river protection, forest policy, and other Western conservation issues; public information and advocacy on revenue, labor, education, healthcare, climate change; and a variety of candidates and ballot measures. We have extensive experience working with diverse partners and clients to develop culturally relevant digital and print advertising campaigns tailored for diverse, frontline communities.

Winning Mark is an equal opportunity employer. We strongly encourage candidates from marginalized communities — including but not limited to people of color, women, LGBTQ+ people, and people with disabilities — to apply to this position. All persons will be considered for employment without regard to race, color, religion, sex, national origin, age, disability, marital status, gender identity, sexual orientation, or any other non-merit factor.