Project Coordinator

Cirks Construction, Inc.; Orange (CA); On-site; USD 34,000 - 41,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life/AD&D insurance

401(k) retirement plan

Vacation and Sick Time

Holidays

Job summary

KDC is seeking a Project Coordinator to support construction projects in Orange, CA. You will coordinate activities, manage daily tasks, and assist with administrative duties to keep projects running smoothly.

The role emphasizes teamwork, effective communication, and timely documentation. Ideal candidates have 1–3 years of relevant experience, a high school diploma, and the ability to obtain a Notary; proficiency with Microsoft Office is required.

Qualifications

• 1–3 years of experience in project coordination or a related role.
• Strong verbal and written communication skills are required.
• Ability to obtain a Notary and work in a team environment.

Responsibilities

• Approves invoices, verify job expense payments, and verify proper cost codes.
• Assists with billings for customer invoicing and subcontractor payment.
• Assists with coordination of permits and deposits; attends client meetings and takes minutes.
• Communicates with subcontractors and vendors for RFIs, change orders, submittals, and procurement.
• Maintains project logs, documents, and weekly client project reports; issues Purchase Orders.

Skills

Verbal communication

Written communication

Notary ability

Multi-tasking

Data entry

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

## Project CoordinatorApplylocations: Orange, CAtime type: Full timeposted on: Posted 5 Days Agojob requisition id: R-100845The Project Coordinator supports project management in executing construction projects. This role coordinates activities and processes associated with the project. The project coordinator oversees daily tasks and assists with routine administrative duties.**Apply if you:*** Bring a cooperative spirit to your team and neighboring department.* Have an understanding that through your contributions, you aid in the overall Company’s success.* Pursue continuous efforts to see beyond current business modes and methods.* Embody an understanding that as a committed team member, tenure with an organization is achievable.* Bring your whole self to work. Applying your knowledge, skills, and abilities ensures that every task you perform is performed at the highest level.**Job Description:**1. Approves invoices, verifies job expense payments, and verifies proper costJob DescriptionKDC is a leader in the construction industry with diverse individuals dedicated to our people, customers, projects, and community. Maintaining a strong focus on building a culture that encourages our employees to grow personally and professionally.KDC offers **a competitive salary/hourly range $25.00 to $30.00** - while considering the candidate’s experience and a **comprehensive benefits** package for full-time employees:* Medical insurance* Dental HMO and PPO insurance* Vision insurance* Life/AD&D insurance* Flexible Spending Accounts – Unreimbursed Medical and Dependent Care* 401(k) retirement plan* Vacation and Sick Time* Holidays**Performance Expectations**Striving to be the leader in construction and facilities services by exceeding customer expectations begins with each employee. Through the individual contributions of our employees, we can support our core values. To help us accomplish this goal, we ask you to SMILE.**Synergy** – bring a cooperative spirit to your team and neighboring departments.**Marketing** – understanding that through your contributions, you aid in the overall success of our Company.**Innovation** – continuous efforts to see beyond current business modes and methods.**Longevity** – understanding that tenure with the organization is achievable as a committed team member.**Excellence** – bring your whole self to work. Applying your knowledge, skills, and abilities ensures that every task you perform is performed at the highest level.***Core Competencies**** Attention to Detail* Ensuring Accountability* Fostering Communication* Teamwork***Essential Job Functions**** Approves invoices, verify job expense payment, and verify proper cost codes.* Assists with billings for customer invoicing and subcontractor payment. Assists with construction projects working closely with the Project Team from inception to closeout.* Assists with the coordination of acquiring required permits and deposits. Attends Client meetings and prepares meeting minutes.* Communicates with subcontractors and vendors for subcontracts, proposals, Requests for Information (“RFI’s”), change orders, billings, submittals, long lead items, and materials procurement.* Coordinates airline travel, hotel reservations, and vehicle rentals.* Coordinates duplication and distribution of construction plans.* Coordinating with the project team; compiles project information to create and issue weekly client project reports.* Establishes and fosters positive long-term relationships with clients and subcontractors.* Input PM Schedule project information every Monday into Timberline and any weekly updates as needed. Issue Purchase Orders to the project team.* Maintain a timecard with accurate project information daily.* Maintain project logs – RFI’s, submittals, rental, labor, and change order. Maintain subcontractor list.* Maintains and updates project documents.* Maintains project drawings and tracks plan revisions.* Order materials and various project-related items as the Project Manager/Superintendent requested.* Orders temporary facilities, including storage containers, dumpsters, restrooms, equipment, and laborers.* Requests and assembles project close-out documents from subcontractors. Requests as-builts from project superintendent.* Requests/creates project Job Books.* Responsible for the processing and distributing of project documents, including plan revisions, day-to-day correspondence, billings, drafting subcontracts, taking meeting minutes, and coordinating closeout documents.* Responsible for working safely and adhering to all aspects of our Health, Safety, and Environmental Program for self-protection and for protecting co-workers, sub-contractors, the public, and the client by supporting all Company safety efforts.* Upon project completion, archive project documents.* Other duties as assigned.**Education, Experience, and Skills*** 1 – 3 years experience with relevant experience or equivalent.* High school diploma or equivalent.* Demonstrates strong verbal and written communication skills.* Ability to become a Notary.* Ability to multi-task, have strong attention to detail, organizational skills, and time management skills to ensure all established deadlines are achieved.* Ability to foster relationships with customers, owners, subcontractors, and vendors.* Demonstrates strong data entry skills with accuracy.* Self-starter and able to work in a fast-paced, team-oriented environment.* Has passion, energy, persistence, a positive attitude, and enthusiasm.* Proficient with computers and familiar with Microsoft Software Suite.* Able to identify a need, remove barriers, and know how to make things happen.* Values diversity of ideas, opinions, and people.* Has good common sense and applied logic.* Must possess or obtain an appropriate state driver’s license before employment, a clean driving record, and reliable transportation.KDC is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.