Project Coordinator

KDC Construction; Orange (CA); On-site; USD 34,000 - 41,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life/AD&D insurance

FSAs – Unreimbursed Medical & Dep Care

401(k) retirement plan

Vacation and Sick Time

Holidays

Job summary

KDC Construction is seeking a Project Coordinator to support our project management team on construction projects. The role includes approving invoices, verifying expenses, coordinating permits, and assisting with daily admin duties from inception to closeout.

The successful candidate will handle billing coordination, maintain project documents, and communicate with subcontractors and vendors while fostering client relationships and ensuring accurate record-keeping.

Qualifications

• 1–3 years of relevant experience or equivalent.
• High school diploma or equivalent.

Responsibilities

• Approves invoices and verifies job expense payments and cost codes.
• Assists with billing for customer invoicing and subcontractor payments.
• Coordinates permits and attends client meetings; prepares meeting minutes.
• Communicates with subcontractors and vendors for subcontracts, RFIs, change orders, and material procurement.
• Coordinates travel arrangements and distribution of construction plans.
• Maintains project documents, logs, drawings, and subcontractor lists.
• Issues purchase orders and updates project schedules and weekly client reports.

Skills

Verbal and written communication

Notary eligibility

Multi-tasking

Attention to detail

Client/vendor relationship

Data entry accuracy

Self-motivation

Microsoft Office

Problem solving

Team oriented

Education

High school diploma or equivalent

Job description

The Project Coordinator supports project management in executing construction projects. This role coordinates activities and processes associated with the project. The project coordinator oversees daily tasks and assists with routine administrative duties.

Job Description

• Approves invoices, verifies job expense payments, and verifies proper cost

KDC is a leader in the construction industry with diverse individuals dedicated to our people, customers, projects, and community. Maintaining a strong focus on building a culture that encourages our employees to grow personally and professionally.

KDC Offers a Competitive Salary/hourly Range $25.00 To $30.00 - While Considering The Candidate’s Experience And a comprehensive Benefits Package For Full-time Employees:

• Medical insurance
• Dental HMO and PPO insurance
• Vision insurance
• Life/AD&D insurance
• Flexible Spending Accounts – Unreimbursed Medical and Dependent Care
• 401(k) retirement plan
• Vacation and Sick Time
• Holidays

Performance Expectations

Striving to be the leader in construction and facilities services by exceeding customer expectations begins with each employee. Through the individual contributions of our employees, we can support our core values. To help us accomplish this goal, we ask you to SMILE.

Synergy – bring a cooperative spirit to your team and neighboring departments.

Marketing – understanding that through your contributions, you aid in the overall success of our Company.

Innovation – continuous efforts to see beyond current business modes and methods.

Longevity – understanding that tenure with the organization is achievable as a committed team member.

Excellence – bring your whole self to work. Applying your knowledge, skills, and abilities ensures that every task you perform is performed at the highest level.

Core Competencies

• Attention to Detail
• Ensuring Accountability
• Fostering Communication
• Teamwork

Essential Job Functions

• Approves invoices, verify job expense payment, and verify proper cost codes.
• Assists with billings for customer invoicing and subcontractor payment. Assists with construction projects working closely with the Project Team from inception to closeout.
• Assists with the coordination of acquiring required permits and deposits. Attends Client meetings and prepares meeting minutes.
• Communicates with subcontractors and vendors for subcontracts, proposals, Requests for Information ("RFI’s"), change orders, billings, submittals, long lead items, and materials procurement.
• Coordinates airline travel, hotel reservations, and vehicle rentals.
• Coordinates duplication and distribution of construction plans.
• Coordinating with the project team; compiles project information to create and issue weekly client project reports.
• Establishes and fosters positive long-term relationships with clients and subcontractors.
• Input PM Schedule project information every Monday into Timberline and any weekly updates as needed. Issue Purchase Orders to the project team.
• Maintain a timecard with accurate project information daily.
• Maintain project logs – RFI’s, submittals, rental, labor, and change order. Maintain subcontractor list.
• Maintains and updates project documents.
• Maintains project drawings and tracks plan revisions.
• Order materials and various project-related items as the Project Manager/Superintendent requested.
• Orders temporary facilities, including storage containers, dumpsters, restrooms, equipment, and laborers.
• Requests and assembles project close-out documents from subcontractors. Requests as-builts from project superintendent.
• Requests/creates project Job Books.
• Responsible for the processing and distributing of project documents, including plan revisions, day-to-day correspondence, billings, drafting subcontracts, taking meeting minutes, and coordinating closeout documents.
• Responsible for working safely and adhering to all aspects of our Health, Safety, and Environmental Program for self-protection and for protecting co-workers, sub-contractors, the public, and the client by supporting all Company safety efforts.
• Upon project completion, archive project documents.
• Other duties as assigned.

Education, Experience, And Skills

• 1 – 3 years experience with relevant experience or equivalent.
• High school diploma or equivalent.
• Demonstrates strong verbal and written communication skills.
• Ability to become a Notary.
• Ability to multi-task, have strong attention to detail, organizational skills, and time management skills to ensure all established deadlines are achieved.
• Ability to foster relationships with customers, owners, subcontractors, and vendors.
• Demonstrates strong data entry skills with accuracy.
• Self-starter and able to work in a fast-paced, team-oriented environment.
• Has passion, energy, persistence, a positive attitude, and enthusiasm.
• Proficient with computers and familiar with Microsoft Software Suite.
• Able to identify a need, remove barriers, and know how to make things happen.
• Values diversity of ideas, opinions, and people.
• Has good common sense and applied logic.
• Must possess or obtain an appropriate state driver’s license before employment, a clean driving record, and reliable transportation.

KDC is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.