Construction Project Coordinator

Cirks Construction Inc; Arizona; On-site; USD 33,000 - 39,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life/AD&D insurance

Flexible Spending Accounts

401(k) retirement plan

Vacation and Sick Time

Holidays

Job summary

KDC is seeking a Project Coordinator to support project management on construction projects. You will coordinate activities, manage day-to-day tasks, and assist with administrative duties to keep projects on schedule.

Responsibilities include approving invoices, assisting with billing and subcontractor payments, coordinating permits and travel, preparing meeting minutes, and maintaining project documents and logs. Strong communication and organizational skills are essential.

Qualifications

• 1 - 3 years experience with relevant experience or equivalent.
• High school diploma or equivalent.
• Demonstrates strong verbal and written communication skills.
• Ability to become a Notary.
• Ability to multi-task, have strong attention to detail, organizational skills, and time management skills to ensure all established deadlines are achieved.
• Ability to foster relationships with customers, owners, subcontractors, and vendors.
• Demonstrates strong data entry skills with accuracy.
• Self-starter and able to work in a fast-paced, team-oriented environment.
• Has passion, energy, persistence, a positive attitude, and enthusiasm.
• Proficient with computers and familiar with Microsoft Software Suite.
• Able to identify a need, remove barriers, and know how to make things happen.
• Values diversity of ideas, opinions, and people.
• Has good common sense and applied logic.
• Must possess or obtain an appropriate state driver's license before employment, a clean driving record, and reliable transportation.

Responsibilities

• Approves invoices, verify job expense payment, and verify proper cost codes.
• Assists with billings for customer invoicing and subcontractor payment.
• Assists with construction projects working closely with the Project Team from inception to closeout.
• Assists with the coordination of acquiring required permits and deposits.
• Attends Client meetings and prepares meeting minutes.
• Communicates with subcontractors and vendors for subcontracts, proposals, RFIs, change orders, billings, submittals, long lead items, and materials procurement.
• Coordinates airline travel, hotel reservations, and vehicle rentals.
• Coordinates duplication and distribution of construction plans.
• Coordinating with the project team; compiles project information to create and issue weekly client project reports.
• Establishes and fosters positive long-term relationships with clients and subcontractors.
• Input PM Schedule project information every Monday into Timberline and any weekly updates as needed.
• Issue Purchase Orders to the project team.
• Maintain a timecard with accurate project information daily.
• Maintain project logs - RFI's, submittals, rental, labor, and change order.
• Maintain subcontractor list.
• Maintains and updates project documents.
• Maintains project drawings and tracks plan revisions.
• Order materials and various project-related items as the Project Manager/Superintendent requested.
• Orders temporary facilities, including storage containers, dumpsters, restrooms, equipment, and laborers.
• Requests and assembles project close-out documents from subcontractors.
• Requests as-builts from project superintendent.
• Requests/creates project Job Books.
• Responsible for the processing and distributing of project documents, including plan revisions, day-to-day correspondence, billings, drafting subcontracts, taking meeting minutes, and coordinating closeout documents.
• Responsible for working safely and adhering to all aspects of our Health, Safety, and Environmental Program for self-protection and for protecting co-workers, sub-contractors, the public, and the client by supporting all Company safety efforts.
• Upon project completion, archive project documents.
• Other duties as assigned.

Skills

Verbal communication

Written communication

Data entry

Multitasking

Notary

Teamwork

Microsoft Office

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

The Project Coordinator supports project management as they manage the execution of the construction projects. The role coordinates activities and processes associated with the project. The Project Coordinator is responsible for overseeing day-to-day tasks and supporting everyday administrative duties.

Job Description:

KDC is a leader in the construction industry with diverse individuals dedicated to our people, customers, projects, and community. Maintaining a strong focus on building a culture that encourages our employees to grow personally and professionally. KDC offers a competitive salary/hourly range $24.00 to $28.00 - while considering the candidate’s experience and a comprehensive benefits package for full-time employees:

• Medical insurance
• Dental HMO and PPO insurance
• Vision insurance
• Life/AD&D insurance
• Flexible Spending Accounts - Unreimbursed Medical and Dependent Care
• 401(k) retirement plan
• Vacation and Sick Time
• Holidays

Striving to be the leader in construction and facilities services by exceeding customer expectations begins with each employee. Through the individual contributions of our employees, we can support our core values. To help us accomplish this goal, we ask you to SMILE. Synergy – bring a cooperative spirit to your team and neighboring departments. Marketing – understanding that through your contributions, you aid in the overall success of our Company. Innovation – continuous efforts to see beyond current business modes and methods. Longevity – understanding that tenure with the organization is achievable as a committed team member. Excellence – bring your whole self to work. Applying your knowledge, skills, and abilities ensures that every task you perform is performed at the highest level.

Core Competencies

• Attention to Detail
• Ensuring Accountability
• Fostering Communication
• Teamwork

Essential Job Functions

• Approves invoices, verify job expense payment, and verify proper cost codes.
• Assists with billings for customer invoicing and subcontractor payment.
• Assists with construction projects working closely with the Project Team from inception to closeout.
• Assists with the coordination of acquiring required permits and deposits.
• Attends Client meetings and prepares meeting minutes.
• Communicates with subcontractors and vendors for subcontracts, proposals, Requests for Information("RFI's"), change orders, billings, submittals, long lead items, and materials procurement.
• Coordinates airline travel, hotel reservations, and vehicle rentals.
• Coordinates duplication and distribution of construction plans.
• Coordinating with the project team; compiles project information to create and issue weekly client project reports.
• Establishes and fosters positive long-term relationships with clients and subcontractors.
• Input PM Schedule project information every Monday into Timberline and any weekly updates as needed.
• Issue Purchase Orders to the project team.
• Maintain a timecard with accurate project information daily.
• Maintain project logs - RFI's, submittals, rental, labor, and change order.
• Maintain subcontractor list.
• Maintains and updates project documents.
• Maintains project drawings and tracks plan revisions.
• Order materials and various project-related items as the Project Manager/Superintendent requested.
• Orders temporary facilities, including storage containers, dumpsters, restrooms, equipment, and laborers.
• Requests and assembles project close-out documents from subcontractors.
• Requests as-builts from project superintendent.
• Requests/creates project Job Books.
• Responsible for the processing and distributing of project documents, including plan revisions, day-to-day correspondence, billings, drafting subcontracts, taking meeting minutes, and coordinating closeout documents.
• Responsible for working safely and adhering to all aspects of our Health, Safety, and Environmental Program for self-protection and for protecting co-workers, sub-contractors, the public, and the client by supporting all Company safety efforts.
• Upon project completion, archive project documents.
• Other duties as assigned.

Education, Experience, and Skills

• 1 - 3 years experience with relevant experience or equivalent.
• High school diploma or equivalent.
• Demonstrates strong verbal and written communication skills.
• Ability to become a Notary.
• Ability to multi-task, have strong attention to detail, organizational skills, and time management skills to ensure all established deadlines are achieved.
• Ability to foster relationships with customers, owners, subcontractors, and vendors.
• Demonstrates strong data entry skills with accuracy.
• Self-starter and able to work in a fast-paced, team-oriented environment.
• Has passion, energy, persistence, a positive attitude, and enthusiasm.
• Proficient with computers and familiar with Microsoft Software Suite.
• Able to identify a need, remove barriers, and know how to make things happen.
• Values diversity of ideas, opinions, and people.
• Has good common sense and applied logic.
• Must possess or obtain an appropriate state driver's license before employment, a clean driving record, and reliable transportation.

KDC is an equal opportunity employer.

We celebrate diversity and are committed to creating an inclusive environment for all employees.

Values diversity of ideas, opinions, and people.

A proud recipient of the Top Workplaces 2022 and 2023, presented by the Orange County Register.

Founded in 1996, KDC offers commercial construction and retail maintenance services in California and neighboring states.

Our diverse team of project managers and superintendents brings extensive knowledge and leadership; managing hundreds of Remodel, Tenant Improvement, and Ground-Up projects each year. KDC is a leader in the construction industry with proven Program Management success in executing Multi-Site Rollouts. KDC provides estimating, pre-construction, scheduling, budgeting, procurement, warehousing, and field management services. We have the unique capability to self-perform fast track projects with contractor licenses in General Building, General Engineering, Mechanical, and Plumbing; employing expert craftsmen from numerous trades. We value our longstanding relationships with pre-qualified subcontractors and suppliers from wide-ranging disciplines. KDC is committed to exceeding customer expectations with a reputation for delivering the highest quality results.