Project Coordinator

Chestnut Health Systems Inc; Northern (KY); Hybrid; USD 3,200 - 54,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Retirement plan with company match

Paid time off

Tuition reimbursement

Employee Assistance Program

Professional development

Job summary

Chestnut Health Systems is seeking a full-time Project Coordinator to support research and project initiatives through Chestnut's Lighthouse Institute. This role combines project coordination, training, communication, and organization.

You'll help keep complex projects moving forward while developing training materials, coordinating project activities, maintaining documentation, supporting reporting requirements, and working directly with clients, consultants, and internal teams.

Qualifications

• Bachelor's degree in social science or another relevant field required.
• Master's degree preferred.
• Experience and demonstrated interest in providing training and coordinating complex, multi-faceted projects.
• Experience developing technical documentation, operational policies, procedures, training materials, or similar resources.

Responsibilities

• Serve as a lead trainer for assigned projects, including planning training activities, developing materials, scheduling sessions, and coordinating follow-up.
• Identify and coordinate additional trainers or consultants when needed to support project activities.
• Assist project managers and research scientists with meeting funding requirements, including program plans, quarterly reports, and final reports.
• Develop and update training materials, support packages, internal procedures, and operational manuals.
• Maintain detailed project files and tracking systems to monitor activities, clients, assessments, production, and deliverables.
• Independently coordinate and conduct training and consultation activities, including arranging client and staff needs.
• Train and oversee consultants supporting training, quality assurance, data entry, outreach, and other project activities.
• Coordinate with team members to ensure projects, services, and deliverables are completed accurately and on time.
• Communicate professionally with clients, consultants, colleagues, and individuals from diverse backgrounds.
• Promote Chestnut's culture of customer service excellence in all interactions.
• Maintain confidentiality and security of client, financial, project, and organizational information.

Skills

Strong project coordination

Organization skills

Written communication

Verbal communication

Training facilitation

Documentation

Independent work

Interpersonal skills

Confidentiality

Education

Bachelor's degree in social science

Master's degree preferred

Experience coordinating complex projects

Experience developing training materials

Job description

Overview

Compensation

Starting salary: $47,320 to $53,945 annually

Full-time

Starting salary is based on experience, qualifications, education, internal equity, and local market conditions.

Chestnut offers a comprehensive benefits package that supports both your career and your well-being, including health, dental, and vision insurance, retirement with company match, generous paid time off, tuition reimbursement, professional development opportunities, and career advancement.

Overview

Coordinate projects. Lead training. Help turn ideas into results.

Chestnut Health Systems is seeking a full-time Project Coordinator to support research and project initiatives through Chestnut's Lighthouse Institute.

This role combines project coordination, training, communication, and organization. You'll help keep complex projects moving forward while developing training materials, coordinating project activities, maintaining documentation, supporting reporting requirements, and working directly with clients, consultants, and internal teams.

You'll also have opportunities to serve as a lead trainer, independently coordinate training and consultation activities, and help develop the tools, procedures, and resources that support successful project implementation.

If you're highly organized, comfortable managing multiple priorities, and enjoy bringing people and details together to move projects forward, we'd love to meet you.

Why You'll Love This Role

• Take an active role in coordinating meaningful research and project initiatives.
• Lead training and help others successfully implement project activities.
• Build experience in project management, training, technical documentation, reporting, and client support.
• Work alongside research managers, scientists, consultants, and other professionals.
• Use both your people skills and organizational strengths in a role with plenty of variety.
• Help develop materials, procedures, and resources that improve how projects are delivered.
• Grow your professional experience within Chestnut's research and training environment.

Responsibilities

• Serve as a lead trainer for assigned projects, including planning training activities, developing materials, scheduling sessions, and coordinating follow-up.
• Identify and coordinate additional trainers or consultants when needed to support project activities.
• Assist project managers and research scientists with meeting funding requirements, including program plans, quarterly reports, and final reports.
• Develop and update training materials, support packages, internal procedures, and operational manuals.
• Maintain detailed project files and tracking systems to monitor activities, clients, assessments, production, and deliverables.
• Independently coordinate and conduct training and consultation activities, including arranging client and staff needs.
• Train and oversee consultants supporting training, quality assurance, data entry, outreach, and other project activities.
• Coordinate with team members to ensure projects, services, and deliverables are completed accurately and on time.
• Communicate professionally with clients, consultants, colleagues, and individuals from diverse backgrounds.
• Promote Chestnut's culture of customer service excellence in all interactions.
• Maintain confidentiality and security of client, financial, project, and organizational information.
• Perform other duties as assigned.

Qualifications

Education & Experience

• Bachelor's degree in social science or another relevant field required.
• Master's degree preferred.
• Experience and demonstrated interest in providing training and coordinating complex, multi-faceted projects.
• Experience developing technical documentation, operational policies, procedures, training materials, or similar resources.

Skills & Knowledge

• Strong project coordination and organizational skills.
• Ability to manage multiple priorities, deadlines, and project details.
• Excellent written and verbal communication skills.
• Strong training, presentation, and facilitation skills.
• Ability to develop clear, professional written materials and documentation.
• Ability to work independently while collaborating effectively with project teams.
• Strong interpersonal skills and demonstrated ability to work effectively with people from diverse backgrounds.
• Ability to provide timely, high-quality service to internal and external customers.
• Ability to exercise discretion and maintain confidentiality when handling sensitive information.

Additional Requirements

• Ability to adjust work hours and occasionally work additional hours to meet key project deadlines.
• Willingness to travel to client sites preferred.
• Valid driver's license and private automobile insurance required.
• Must meet agency requirements for automobile insurance coverage.

Benefits

• Health, dental, and vision insurance
• Retirement savings plan with company match
• Generous paid time off
• Tuition reimbursement opportunities
• Employee Assistance Program
• Professional development and continuing education
• Career advancement opportunities throughout the organization

check out our benefits here!

About Chestnut & Lighthouse Institute

Since 1973, Chestnut Health Systems has been improving lives through behavioral health, primary care, substance use treatment, prevention, research, training, and community partnerships.

Chestnut's Lighthouse Institute conducts research, evaluation, training, technical assistance, and program development designed to improve behavioral health services and outcomes.

As a Project Coordinator, you'll work alongside research and project professionals to help translate project goals into organized, high-quality training, resources, services, and deliverables.

At Chestnut, you'll find more than a job. You'll become part of a team where collaboration, innovation, and meaningful work come together.

Additional Information

Think you'd be a great fit but don't meet every preferred qualification?

EOE - Minorities/Females/Veterans/Disabled