Project Coordinator

Essen Medical Associates; New York (NY); On-site; USD 60,000 - 80,000; Full time

Job summary

Essen Medical Associates in Bronx, NY, is seeking a proactive Project Coordinator for its Cardiology Division. The ideal candidate will support daily operations, work closely with clinical leaders, track project progress, and enhance patient care. This full-time, on-site position requires a Bachelor's degree and 1-3 years of relevant experience in healthcare project coordination. Join a diverse team committed to quality care and innovative health solutions!

Qualifications

• 1-3 years of experience in healthcare project coordination or operational support.
• Ability to manage multiple priorities in a fast-paced clinical environment.
• Comfortable working with both clinical and administrative stakeholders.

Responsibilities

• Coordinate timelines and deliverables for outpatient cardiology initiatives.
• Track progress of ongoing projects and communicate status updates.
• Assist in developing reports for departmental planning and analysis.

Skills

Organizational skills

Problem-solving skills

Communication skills

Proficiency in Microsoft Office Suite

Experience with EHR systems

Education

Bachelor’s degree in healthcare administration or related field

Tools

Microsoft Excel

Microsoft PowerPoint

Epic

eClinicalWorks

Job description

Overview

At Essen Health Care, we care for that!

As the largest privately held multispecialty medical group in the Bronx, we provide high-quality, compassionate, and accessible medical care to some of the most vulnerable and under‑served residents of New York State. Guided by a Population Health model of care, Essen has five integrated clinical divisions offering urgent care, primary care, and specialty services, as well as nursing home staffing and care management. Founded in 1999, our over 20‑year commitment has fueled an unwavering dedication toward innovating a better healthcare delivery system. Essen has expanded from a single primary care office to an umbrella organization offering specialties from women’s health to endocrinology, from psychiatry to a vast array of other specialties. All clinical services are offered via telehealth or in‑person at over 35 medical offices and at home through the Essen House Calls program.

Essen Health Care is the place Where Care Comes Together! We are looking for the most talented and effective individuals to join our rapidly growing company. With over 1,100 employees and 400+ Practitioners, we care for over 250,000 patients annually in New York City and beyond. From medical providers to administration & operational staff, there is a career here for you. Join our team today!

Job Summary

Position title: Project Coordinator – Cardiology Division

Location: Bronx, NYDepartment: Outpatient Services – CardiologyType: Full-Time | On-Site| Exempt

Job summary: We are seeking a proactive and detail‑oriented Project Coordinator to support the operations and clinical initiatives of our Cardiology Division within outpatient care. This role will be based in The Bronx and will work closely with clinical leaders, administrative teams, and external stakeholders to ensure efficient coordination and execution of cardiology‑related projects, programs, and services.

The ideal candidate is a strong communicator and multitasker with a background in healthcare operations or project support, and a passion for improving patient care and service delivery.

Responsibilities

Project & Program Coordination

• Coordinate timelines, resources, and deliverables for outpatient cardiology initiatives (e.g., patient access improvements, workflow redesigns, equipment upgrades).

• Track progress of ongoing projects and communicate status updates to leadership.

• Assist in developing reports, presentations, and dashboards for departmental planning and analysis.

Operational Support

• Partner with scheduling, billing, and clinical teams to support day‑to‑day operations within cardiology clinics.

• Identify and elevate process issues, delays, or patient care barriers that require leadership intervention.

• Support provider onboarding within the cardiology division (e.g., credentialing coordination, orientation tracking, clinic readiness).

Data & Reporting

• Maintain accurate project documentation and assist in compiling metrics related to patient volumes, outcomes, provider performance, and access benchmarks.

• Support quality improvement efforts through data collection and basic analysis.

Communication & Collaboration

• Act as a liaison between the cardiology division and other departments such as IT, compliance, facilities, and finance.

• Coordinate meetings, take minutes, and ensure follow‑up on action items.

Patient‑Centered Support

• Support patient engagement initiatives, including outreach for follow‑up appointments, diagnostics, and care coordination efforts.

• Help implement patient education tools and ensure cardiology materials are up‑to‑date and accessible.

Qualifications

• Bachelor’s degree in healthcare administration, business, public health, or a related field

• 1–3 years of experience in healthcare project coordination, clinical administration, or operational support (experience in cardiology or outpatient care is a plus)

• Strong organizational, problem‑solving, and communication skills

• Proficiency in Microsoft Office Suite (Excel, PowerPoint, Outlook); experience with EHR systems (e.g., Epic, eClinicalWorks) preferred

• Ability to manage multiple priorities in a fast‑paced clinical environment

• Comfortable working with both clinical and administrative stakeholders

Preferred Qualifications:

• Experience in cardiology or other specialty outpatient settings

• Knowledge of healthcare quality metrics, scheduling systems, or referral workflows

• Bilingual (English/Spanish) is a plus

Equal Opportunity Employer

Essen Health care is proud to be an equal opportunity employer, and we seek candidates who desire to work in and serve an ethnically diverse population.