Project Coordinator

Ultipro; Nashville (TN); On-site; USD 40,000 - 56,000; Full time

Benefits offered by this job

Performance-based bonuses

Benefits package (medical, dental, etc

401(k) with company match

Paid time off & holidays

Job summary

Salas O’Brien is seeking an administrative professional in Nashville to support project teams and coordinate office operations. The role emphasizes accurate communication, document preparation, file management, and mailing duties as part of a collaborative, employee-owned engineering firm.

Qualifications include 1–3 years of experience, strong spelling and grammar, and proficiency with standard computer software.

Qualifications

• 1 to 3 years’ experience or equivalent combination of education/experience.
• Demonstrates interpersonal, written and organization skills along with a proven ability to work independently and under pressure.
• Excellent spelling and grammar are required and must be proficient in computer/software programs.
• Experience in AEC field preferred.

Responsibilities

• Assists Team Manager and team personnel in project and team administration and coordination as requested.
• Proficiently operates computer systems and related software programs.
• Produces letters, memos, and correspondence such as legal descriptions, agreements, reports, fee letters, studies, ads, proposals, specifications, tables, contracts, forms and all other business typing as requested by team personnel.
• Files correspondence and other records.
• Distributes incoming mail and prepares outgoing mail for team members.
• Prepares miscellaneous spreadsheets, charts, etc., as needed for project assistance.
• Has exceptional knowledge of company systems.
• Capable of performing specialized functions such as maintenance of master specifications, job tracking system, records management system and other similar duties.

Skills

Interpersonal skills

Written communication

Organization

Independent work

Tools

Microsoft Office

Job description

At Salas O’Brien, we tell our clients that we’re engineered for impact. This passion for making a difference applies just as much to our team as it does to our projects. That’s why we’re committed to living our values every day: inspiring, achieving, and connecting as shared owners of our success with a focus on a sustainable future.

Building for the long-term means that all our team members can expect to work on amazing projects with a people-first approach to problem solving. It also means that each member of our team has truly limitless potential to build a unique, meaningful, and high-impact career—and they’ll receive great total rewards along the way.

About Us:

Founded in 1975, Salas O’Brien is an employee-owned engineering and professional services firm focused on achieving impact for our clients, our team, and the world. We know that tomorrow’s requirements are today’s opportunities, and we are here to design lasting solutions for pressing challenges.

We work across a variety of industries providing integrated engineering and consulting services. Our specialized experience includes design for data centers, healthcare, science and technology, high-rise buildings, clean energy, education, and other building types as well as structural and building sciences, infrastructure asset management, advanced robotics, and more.

Our technical expertise is paired with an exceptional team of business development, human resources, finance and accounting, information technology, and marketing professionals, all of whom play a key role in bringing our commitments to life every day.

Core Competencies:

• Assists Team Manager and team personnel in project and team administration and coordination as requested.
• Proficiently operates computer systems and related software programs.
• Produces letters, memos, and correspondence such as legal descriptions, agreements, reports, fee letters, studies, ads, proposals, specifications, tables, contracts, forms and all other business typing as requested by team personnel.
• Files correspondence and other records.
• Distributes incoming mail and prepares outgoing mail for team members.
• Prepares miscellaneous spreadsheets, charts, etc., as needed for project assistance.
• Has exceptional knowledge of company systems...
• Capable of performing specialized functions such as maintenance of master specifications, job tracking system, records management system and other similar duties.

Qualifications:

• 1 to 3 years’ experience or equivalent combination of education/experience.
• Demonstrates interpersonal, written and organization skills along with a proven ability to work independently and under pressure.
• Excellent spelling and grammar are required and must be proficient in computer/software programs.
• Experience in AEC field preferred.

This role is eligible for performance-based bonuses, and comprehensive U.S. based benefits package, including:

• Medical, dental, and vision insurance
• 401(k) with company match
• Paid time off and company holidays
• Wellness programs and employee assistance resources

For more information, visit our full benefits overview here – Salas O’Brien benefits

Equal Opportunity Employment Statement
Salas O’Brien provides equal opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state/provincial, or local laws. Salas O'Brien will accommodate the disability-related needs of applicants as required by law.

Qualifications

Experience

Required

1-3 years:

1 to 3 years’ experience or equivalent combination of education/experience

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.