Project Coordinator

EPS Group, Inc.; Mesa (AZ); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health, life, 401(k), dental andVision

Short-term, long-term disability andle

Paid holidays

Paid Time Off

Bereavement leave

Discretionary bonuses, if applicable

Job summary

EPS Group, Inc. is seeking a detail-oriented Project Coordinator to support Project Managers on multiple real estate, design, or surveying projects from early planning through closeout.

You will assemble and submit materials, maintain schedules, and help prepare client invoices and reports. This role requires a high school diploma, 5+ years in project-based professional services, and proficiency with Microsoft 365.

Qualifications

• High School Diploma or GED required.
• Minimum of 5 years’ experience in project-based professional services industry, preferably in real-estate, construction, design, engineering, or surveying.
• Proficient with Microsoft 365 and ability to learn common industry software.
• Basic knowledge of public processes and engineering/surveying projects.
• Basic understanding of project management workflow.

Responsibilities

• Provide coordination and planning support to Project Managers / Engineers on multiple projects from preliminary design through construction phases.
• Submit applicable materials to the client and/or respective local, state, or federal review agencies.
• Administer/review project documents including contracts.
• Maintain project management reporting software, create, updates, and distributes project/client files and generates schedules and reports.
• Assist with tracking project budgets, may assist accounting with preparation of client invoicing.
• Provide client coordination and customer service for internal and external clients.
• Coordinate and attend design / construction meetings.
• Assist Project Managers with research for proposals.
• Assist Project Managers with client and contractor communications.
• Support change order management, estimates and quality control.
• Follow established project coordination workflows and processes. Share ideas for improvement with Project Manager.
• Support Project Managers and in documenting meetings, as requested, including project walks, punch lists, acceptance documents, construction administration, and the administration of internal and external contracts.
• Assist with project closeouts.
• Responsible for engineering of record for testing and observation.
• Coordinate submittal packages, project checklists, team deliverables, progress, and schedule to achieve project commitments. Submit applicable materials to the client and/or respective local, state, or federal review agencies.
• Communicate when project commitments are in jeopardy.
• Perform due diligence and project research.
• Perform quality assurance and control to ensure consistency in deliverables.
• Perform other duties as assigned.
• Achieve a 60%-70% Billable Utilization Rate. Non-billable activities include company & team meetings, professional development, community involvement, innovation time, culture & engagement activities, learning, and training.

Skills

Microsoft 365

Documentation

Attention to detail

Client coordination

Education

High School Diploma or GED

Job description

Primary Areas of Focus

• Project Coordination & Project Health
• Contract Management

Core Responsibilities

• Provide coordination and planning support to Project Managers / Engineers on multiple projects from preliminary design through construction phases.
• Submit applicable materials to the client and/or respective local, state, or federal review agencies.
• Administer/review project documents including contracts.
• Maintain project management reporting software, create, updates, and distributes project/client files and generates schedules and reports.
• Assist with tracking project budgets, may assist accounting with preparation of client invoicing.
• Provide client coordination and customer service for internal and external clients.
• Coordinate and attend design / construction meetings.
• Assist Project Managers with research for proposals.
• Assist Project Managers with client and contractor communications.
• Support change order management, estimates and quality control.
• Follow established project coordination workflows and processes. Share ideas for improvement with Project Manager.
• Support Project Managers and in documenting meetings, as requested, including project walks, punch lists, acceptance documents, construction administration, and the administration of internal and external contracts.
• Assist with project closeouts.
• Responsible for engineering of record for testing and observation.
• Coordinate submittal packages, project checklists, team deliverables, progress, and schedule to achieve project commitments. Submit applicable materials to the client and/or respective local, state, or federal review agencies.
• Communicate when project commitments are in jeopardy.
• Perform due diligence and project research.
• Perform quality assurance and control to ensure consistency in deliverables.
• Perform other duties as assigned.
• Achieve a 60%-70% Billable Utilization Rate. Non-billable activities include company & team meetings, professional development, community involvement, innovation time, culture & engagement activities, learning, and training.

Preferred Skills & Experience

• High School Diploma or GED required.
• Minimum of 5 years’ experience in project-based professional services industry, preferably in real-estate, construction, design, engineering, or surveying.
• Proficient with Microsoft 365 and ability to learn common industry software.
• Basic knowledge of public processes and engineering/surveying projects.
• Basic understanding of project management workflow.
• Attention to detail and documentation skills.
• Valid driver's license and automobile insurance.

Physical Requirements

• Required to stand, walk, and sit.
• Requires a regular and normal range of hearing.
• Must be able to lift 15 lbs. occasionally.
• Must have manual dexterity sufficient to operate a computer keyboard and calculator.
• Noise levels are consistent with a standard office environment when working in an office.

Perks & Benefits

• Health, life, 401(k), dental and vision insurance
• Short-term, long-term disability insurance and leave
• Paid holidays
• Paid Time Offli>
• Bereavement leave
• Discretionary bonuses, if applicable

Employment is contingent upon the candidate’s ability to provide proof of eligibility to work in the United States. This position does not offer visa sponsorship now or in the future.

EPS Group is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. We offer a competitive salary and bonus program, a wide range of benefits including 401(k) with employer match, advancement potential, and the opportunity to become an integral part of a highly respected firm.