Project Coordinator

Prime Controls; Mesa (AZ); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Health, Dental, and Vision coverage

Flexible Spending Account(s)

Generous PTO

ESOP

401k matching and more!

Job summary

Prime Controls is seeking a Project Coordinator to manage purchasing of materials and equipment, ensuring timely delivery to multiple job sites. You will inspect goods on arrival and coordinate with project teams and vendors to meet schedule and quality requirements.

The role requires experience in construction management, strong MS Office skills, and detail-oriented organization. Collaboration with PMs, engineers, and field teams is essential to success.

Qualifications

• Background in construction management/project management.
• 2 years of related experience with multi-tasking and admin organization.
• Experience with proofreading/editing.
• Advanced MS Office skills, especially Word and Excel.
• Must be detail-oriented and organized.
• Team-oriented, demonstrates leadership skills, willing to collaboratively internally and with project team

Responsibilities

• Reviews submittals, estimates, and requisitions to plan for and schedule purchases.
• Works with project stakeholders to clarify requirements, specifications, and schedules.
• Confers with vendors to obtain part and equipment information such as price, availability, and delivery schedule.
• Coordinates with the Customer, General Contractor, Trade Partners, Subcontractors, and Vendors to meet project demands.
• Places orders to receive correctly specified parts and equipment delivered to job sites on dates as needed.
• Prepares purchase orders or bid requests.
• Reviews quotations and negotiates terms within budgetary limits.
• Maintains procurement records and tracks costs, delivery, quality, and performance.
• Assists with submittal/RFI/SIPP/Work Plan preparation upon request.
• Attend scope meetings (SD, DD, CD, IFC, and OTS)
• Field walks scopes when necessary.
• Manage internal coordination meetings between field teams, BIM team, and management.

Skills

Construction management

Multi-tasking

Editing/proofreading

MS Office (Word/Excel)

Team leadership

Job description

About Prime

Introducing Prime Controls, L.P.

Established in 2004, Prime Controls, L.P. is a family-owned Systems Integration and I&C Construction firm dedicated to meeting clients’ industrial automation and control requirements. As a Main Automation Contractor, we offer comprehensive solutions, supported by our size,expertise, and extensive experience. With a professional team of 1000+ employees, Prime Controls serves customers nationwide from our Dallas, Texasheadquartersand offices throughout the United States. Our mission is to deliver the highest quality professional services while prioritizing our employees’ well-being and fostering an exceptional workplace environment.

Overview

As a Project Coordinator you will be responsible for purchasing materials and equipment for projects and facilitating the flow of materials to and from the various job sites, making sure the right materials arrive at the right time. Inspects goods upon delivery to ensure quality, quantity, and adherence to specifications.

A Typical Day at Prime Controls

• Reviews submittals, estimates, and requisitions to plan for and schedule purchases.

• Works with Project Managers, Assistant Project Managers, Engineers, Field Management, Technicians, and vendors to clarify requirements, specifications, and schedules.

• Confers with vendors to obtain part and equipment information such as price, availability, and delivery schedule.

• Coordinates with the Customer, General Contractor, Trade Partners, Subcontractors, and Vendors to meet the demands of the Project requirements and schedule.

• Coordinate with the BIM team and Field Team on Design Assist and field routings.

• Based upon submittal requirements and specifications, places orders to receive the correctly specified parts and equipment delivered to the right job sites, and on the correct dates as needed.

• Determines method of procurement such as direct purchase or bid.

• Prepares purchase orders or bid requests.

• Reviews quotations and negotiates contract terms within budgetary limitations and scope of authority.

• Maintains procurement records to track items or services purchased costs, delivery, quality, and performance.

• Assists with submittal preparation upon request.

• Assists with RFI preparation upon request.

• Assists with SIPP/Work Plan preparation upon request.

• Attend scope meetings (SD, DD, CD, IFC, and OTS)

• Field walks scopes when necessary.

• Manages Internal coordination meetings between field teams, BIM team, and management.

What You Will Bring

The Basic

• Seeking someone with a background within construction management/project management

• 2 years of related experience with multi-tasking and admin organization

• Experience with proofreading/editing

• Advanced MS Office skills, especially Word and Excel

• Must be detail-oriented and organized

• Team-oriented, demonstrates leadership skills, willing to collaboratively internally and with project team

Benefits

What We Offer:

Full-time employees enjoy a great benefits package including, but not limited to:

• Health, Dental, and Vision coverage

• Flexible Spending Account(s)

• Generous PTO

• Numerous culture events
• ESOP

• 401k matching and more!

Work Environment & Physical Demands (Text Only)

Physical requirements and work environment expectations vary by position. Generally, roles at Prime Controls may involve moderate noise, occasional exposure to outdoor weather conditions, and, depending on the role, work at heights or around airborne particles and electrical components. Physical activities may include standing, walking, sitting, climbing, balancing, stooping, kneeling, crouching, or crawling, as well as the use of hands, arms, and voice communication. Some roles may require lifting and/or moving up to 50 pounds. Vision requirements may include close vision, distance vision, and the ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

EEO

Prime Controls is an Equal Opportunity Employer/Affirmative Action/Veteran/Disabled employer.

As a federal contractor, Prime Controls is required to participate in the federal government’s E-Verify program, which confirms employment authorization of all newly hired employees and most existing employees through an electronic database maintained by the Social Security Administration and Department of Homeland Security. For new hires, the E-Verify process is completed in conjunction with the Form I-9 Employment Eligibility Verification on or before the first day of work. E-Verify is not used as a tool to pre-screen candidates.