Project Coordinator

Engineered Structures, Inc. (ESI); Meridian (ID); On-site; USD 52,000 - 66,000; Full time

Benefits offered by this job

Medical premium covered for employee &

401k match

Bonus potential

Career growth

Job summary

Engineered Structures, Inc. (ESI) is seeking a Project Coordinator who will provide administrative support to the project management team, streamline processes, and ensure smooth project execution in a fast-paced environment.

You will manage documentation, assist in bid activities, coordinate Subcontract/PO distribution, and help maintain compliance and accurate records to keep projects on track and deliver high-quality results.

Qualifications

• Bachelor’s degree in Business Administration, Finance, Accounting, or related field.
• Minimum of 2 years experience in administrative support.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Excellent interpersonal and written/verbal communication.
• Maintains high level of confidentiality and strong organizational skills.
• Ability to identify and mitigate risks or inaccuracies.
• History of delivering excellent customer service.
• Demonstrates leadership, integrity, perseverance, reliability and self-discipline.
• Shows initiative and growth potential.

Responsibilities

• Provide essential administrative support to the project management team for seamless operations.
• Support bid activities and assist in securing new projects.
• Manage project documentation, correspondence, and logs.
• Coordinate Subcontract/Purchase Order distribution and procurement processes.
• Handle compliance documentation and ensure industry standards.
• Lead change management, document distribution and project tracking.
• Oversee closeout documentation and project completion.
• Maintain project documentation archives and knowledge base.

Skills

Communication

Confidentiality

Organization

Customer service

Leadership

Initiative

Education

Bachelor’s degree in Business Administration, Finance, Accounting, or related field

Tools

Microsoft Office

Job description

ESI's Project Coordinator provides administrative support to the project management team. Project Coordinators streamline processes, manage documentation, and ensure seamless communication. With unwavering dedication, they drive success, making every detail count.

Benefits

• ESI covers 100% of the medical premium for all employees and families.
• Competitive 401k match
• Lucrative bonus potential
• Great upward mobility for career growth

Responsibilities

• Provide essential administrative support to our exceptional project management team, ensuring seamless operations and efficient project execution.
• Play a pivotal role in bid activities, contributing to our success in securing new projects, and opportunities.
• Take charge of project documentation management, correspondence, and logs while ensuring the smooth flow of critical information.
• Facilitate seamless Subcontract/Purchase Order distribution and tracking as well as optimizing our procurement processes.
• Demonstrate your meticulous approach in handling compliance documentation and tracking while ensuring our adherence to industry standards.
• Be at the forefront of change management, document distribution, tracking and ensuring that projects remain on track and adaptable to evolving needs.
• Make a lasting impact by overseeing closeout documentation and ensuring projects are completed with precision and finesse.
• Manage project documentation archival, contributing to our knowledge base, and enhancing our organizational efficiency.

Qualifications

• Bachelor’s degree in Business Administration, Finance, Accounting, or a related field is required.
• Minimum of 2 years experience in an administrative support role.
• Proficiency in Microsoft Office Suite Programs, particularly Word, Excel, and Outlook, is required.
• Excellent interpersonal skills, fostering effective communication both verbally and in written form.
• Demonstrates the ability to maintain a high level of confidentiality.
• Strong organizational skills and keen attention to detail are essential.
• Proven ability to identify and mitigate risks, concerns, or inaccuracies.
• History of delivering excellent customer service.
• Embodies leadership, integrity, perseverance, reliability, respect, and self-discipline.
• Demonstrates personal motivation, initiative, and strong potential for growth.

Working Conditions

• Fast-paced working environment.
• Working environment may be busy and noisy.
• Manage several tasks and projects at one time.
• Interrupted frequently to meet the needs and request of team members, clients, and subcontractors.
• Must be able to remain in a stationary position 50% of the time.
• Constantly operates a computer, including keyboard, mouse, computer printer, and scanner.
• Occasional lifting of items up to 25 lbs.

ESI is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. ESI maintains a drug-free workplace. Post-offer applicants and employees are subject to drug screening as a condition of employment.