Project Coordinator

Lynn University; Lynn (MA); On-site; USD 55,000 - 75,000; Full time

Job summary

Lynn University is seeking an Academic Project Coordinator to support the Academic Affairs team in coordinating resources, meetings, and information. This role partners with the Academic Project Manager to ensure projects are delivered on time and within budget.

The ideal candidate holds a bachelor's degree and 2+ years of project management experience, with strong communication skills and proficiency in collaboration tools such as Microsoft Teams. On-campus work is expected.

Qualifications

• Bachelor's degree from four-year college or university required.
• Minimum of 2 or more years of experience working in project management.
• Project Management Certification or training preferred.

Responsibilities

• Coordinate resources, equipment, meetings, and information for assigned projects.
• Ensure all parts of a project are processed and progressing on schedule.
• Prepare progress reports and follow up with team members for status updates.
• Analyze project progress and adjust scope, timelines, and costs as needed.
• Report outcomes and risks to management, escalating issues when necessary.
• Serve as a communication point on project-related deliverables.
• Develop partnerships with external vendors and researchers.
• Manage multiple projects and priorities in a fast-paced environment.
• Organize stakeholder meetings and document decisions.

Skills

Project management

Critical thinking

Verbal communication

Written communication

Presentation skills

Flexibility

Problem solving

Education

Bachelor's degree

Tools

Microsoft Teams

Job description

Summary

The Academic Project Coordinator works within the Academic Affairs department. The Academic Project Coordinator will work closely with the Academic Affairs Project Manager to assist with the coordination of resources, equipment, meetings, and information. They organize projects with the goal of getting them completed on time and within budget.

Responsibilities

• Ensure all parts of an assigned project are processed, organized, and progressing according to predetermined timelines and deliverable dates.
• Assist in delegating tasks to team members, based on individual strengths and abilities.
• Create progress reports and follow up with team members for status updates.
• Analyze project progress and, when necessary, adapt scope, timelines, and costs to achieve maximum benefit.
• Report project outcomes and/or risks to the appropriate management channels as needed—escalating issues as necessary based on project needs.
• Act as a point of communication on project-related deliverables.
• Deepen partnerships with external vendors and researchers.
• Handle multiple projects and priorities simultaneously in a fast‑paced environment.
• Ability to work on tight deadlines.
• Organizing, attending, and participating in stakeholder meetings.
• Documenting and following up on important actions and decisions from meetings.
• Work diligently to ensure projects remain within scope, schedule, and defined budgets.
• Achieve organizational goals while upholding standards and best practices.

Required Knowledge, Skills, and Abilities

• Demonstrated experience with productivity and project management tools.
• Strong critical thinking/problem-solving skills.
• Flexibility to shift focus in a fast‑paced environment with continually changing priorities.
• Strong written, verbal, and presentation skills.
• Must be able to adhere to common project management techniques such as scope, schedule, budget, reporting, etc.
• Working knowledge of project management platforms like Microsoft Teams.
• Must possess superior computer skills across PC, OS, and iOS platforms.

Minimum Qualifications

• Bachelor's degree from four‑year college or university required.
• Minimum of 2 or more years of experience working in project management.

Preferred Qualifications

• Project Management Certification or training preferred.

Lynn University does not discriminate on the basis of race, color, gender, religion, sexual orientation, national origin, disability, genetic information, age, pregnancy, parenting status, veteran status, or retirement status in its activities and programs. In accordance with Title IX of the Education Amendments of 1972, Lynn University does not discriminate on the basis of sex.

Inquiries concerning the application of the non‑discrimination policy may be directed to the Lynn University Compliance Officer / Title IX Coordinator at 3601 N. Military Trail, Boca Raton, FL 33431, [e-mail], or +1 561‑237‑7727; or to the U.S. Department of Education Office for Civil Rights.