Project Coordinator

Jobtailor; Los Angeles (CA); On-site; USD 70,000 - 100,000; Full time

Job summary

Jobtailor in Los Angeles seeks a driven Project Coordinator to support brand management and licensing initiatives from concept through launch. You will build timelines, coordinate kickoffs, and manage deliverables across internal teams and external partners.

The role requires 2–4 years in related fields, strong organization, and excellent communication. A proactive, collaborative mindset and familiarity with project tools will help drive timely product launches in a fast-paced environment.

Qualifications

• 2–4 years of experience in project coordination, brand management, licensing, or related fields.
• Bachelor’s degree or equivalent professional experience.
• Strong organizational and project-management skills with exceptional attention to detail.
• Ability to manage multiple projects, stakeholders, approval rounds, and deadlines.
• Excellent written and verbal communication skills.
• Experience with presentation software and pipeline-management tools.

Responsibilities

• Coordinate licensed-product development from concept through production and launch.
• Build and communicate project timelines, milestones, approval deadlines, launch dates, and internal deliverables.
• Coordinate project kickoffs and ensure internal teams receive deal terms, creative direction, assets, style guides, product requirements, and partner information.
• Track product concepts, card checklists, artwork, packaging, samples, marketing materials, and other project deliverables.
• Schedule meetings, prepare agendas, capture decisions, document action items, and follow up with responsible team members.
• Identify missing information, approval delays, and other potential risks before they affect production or launch timing.
• Coordinate handoffs among Business Development, Brand Management, Product, Creative, Marketing, Sales, Operations, Finance, and Legal.
• Support product calendars, launch trackers, approval logs, and project-status reports.
• Serve as a liaison between ESCO’s internal teams and IP holders, record labels, artist management teams, licensors, agencies, and brand partners.
• Coordinate submissions and approvals for product concepts, artwork, card designs, packaging, copy, photography, promotional materials, retail presentations, and product samples.
• Maintain approval trackers and organized records of approved artwork, assets, legal notices, logos, trademarks, style guides, samples, and correspondence.
• Track contractual requirements including product categories, territories, distribution channels, exclusivity, launch windows, talent approvals, and marketing commitments.
• Support new partnerships, licensing opportunities, distribution relationships, brand collaborations, and growth initiatives.
• Research prospective artists, entertainment properties, brands, licensors, retailers, distributors, and strategic partners.
• Assist with pitch decks, presentations, proposals, product concepts, meeting materials, and opportunity summaries.
• Coordinate calls, partner meetings, presentations, follow-up communications, and next steps.
• Maintain ESCO’s business-development pipeline, including contacts, opportunity stages, deal status, revenue potential, open requests, and next actions.
• Update pipeline information in Airtable or other business-development tracking systems.
• Prepare weekly pipeline and project-status reports for leadership.
• Track outstanding proposals, term sheets, contracts, assets, samples, approvals, and partner decisions.
• Assist with industry, retail, competitor, artist, category, and cultural-trend research.
• Support trade shows, conventions, partner meetings, retailer presentations, and industry events.

Skills

Project Coordination

Brand Management

Licensing Experience

Attention to Detail

Communication Skills

Education

Bachelor's degree or equivalent

Tools

Airtable

Monday.com

Asana

Smartsheet

Salesforce

Job description

• Support the Director of Brand Management in coordinating licensed-product development from initial concept through production and launch.
• Build, maintain, and communicate project timelines, milestones, approval deadlines, launch dates, and internal deliverables.
• Coordinate project kickoffs and ensure internal teams receive deal terms, creative direction, assets, style guides, product requirements, and partner information.
• Track product concepts, card checklists, artwork, packaging, samples, marketing materials, and other project deliverables.
• Schedule meetings, prepare agendas, capture decisions, document action items, and follow up with responsible team members.
• Identify missing information, approval delays, and other potential risks before they affect production or launch timing.
• Coordinate handoffs among Business Development, Brand Management, Product, Creative, Marketing, Sales, Operations, Finance, and Legal.
• Support product calendars, launch trackers, approval logs, and project-status reports.
• Serve as a liaison between ESCO’s internal teams and IP holders, record labels, artist management teams, licensors, agencies, and brand partners.
• Coordinate submissions and approvals for product concepts, artwork, card designs, packaging, copy, photography, promotional materials, retail presentations, and product samples.
• Maintain approval trackers and organized records of approved artwork, assets, legal notices, logos, trademarks, style guides, samples, and correspondence.
• Track contractual requirements including product categories, territories, distribution channels, exclusivity, launch windows, talent approvals, and marketing commitments.
• Support new partnerships, licensing opportunities, distribution relationships, brand collaborations, and growth initiatives.
• Research prospective artists, entertainment properties, brands, licensors, retailers, distributors, and strategic partners.
• Assist with pitch decks, presentations, proposals, product concepts, meeting materials, and opportunity summaries.
• Coordinate calls, partner meetings, presentations, follow-up communications, and next steps.
• Maintain ESCO’s business-development pipeline, including contacts, opportunity stages, deal status, revenue potential, open requests, and next actions.
• Update pipeline information in Airtable or other business-development tracking systems.
• Prepare weekly pipeline and project-status reports for leadership.
• Track outstanding proposals, term sheets, contracts, assets, samples, approvals, and partner decisions.
• Assist with industry, retail, competitor, artist, category, and cultural-trend research.
• Support trade shows, conventions, partner meetings, retailer presentations, and industry events.

Requirements

• 2–4 years of experience in project coordination, brand management, licensing, business development, product development, marketing, account management, or a related field.
• Bachelor’s degree or equivalent relevant professional experience.
• Strong organizational and project-management skills with exceptional attention to detail.
• Ability to manage multiple projects, stakeholders, approval rounds, and deadlines simultaneously.
• Excellent written and verbal communication skills.
• Strong follow-through and the ability to keep projects moving across internal and external teams.
• Ability to organize complex information and communicate clear priorities, responsibilities, and next steps.
• Professional and confident when interacting with internal leadership and external partners.
• Proficiency with presentation software, spreadsheets, shared project-management platforms, and pipeline-management tools.
• Comfortable working in a fast-paced, entrepreneurial environment where priorities may evolve quickly.
• Collaborative, resourceful, proactive, and willing to take ownership of both project details and broader team needs.
• Genuine interest in music, entertainment, pop culture, consumer products, and collectibles.
• Experience in music, entertainment, licensing, trading cards, collectibles, consumer products, retail, media, or a related industry is preferred.
• Experience coordinating licensed-product submissions or working within a formal creative approval process is preferred.
• Familiarity with record labels, artist management companies, entertainment studios, brands, licensors, retailers, or distributors is preferred.
• Experience supporting consumer-product development, packaging, creative production, marketing campaigns, or product launches is preferred.
• Working knowledge of Airtable, Monday.com, Asana, Smartsheet, Salesforce, or similar project and pipeline-management platforms is preferred.
• Understanding of the trading-card and collectibles ecosystem, including retail, hobby, e-commerce, direct-to-consumer, and live-event channels is preferred.
• Experience supporting trade shows, conventions, partner presentations, or product launches is preferred.

Core Competencies

Demonstrates strong project coordination and brand management capabilities, with a focus on managing multiple stakeholders and deadlines. Proficient in utilizing project management tools and maintaining organized records to support product development and licensing initiatives.

Highest-signal resume keywords

• Project Coordination
• Brand Management
• Licensing Experience
• Strong Organizational Skills
• Excellent Communication Skills

Hard Skills

• Project Management
• Product Development
• Marketing Campaigns
• Consumer Product Development
• Creative Production

Soft Skills

• Attention to Detail
• Proactive Problem Solving
• Collaboration
• Resourcefulness
• Follow-Through

Industry Keywords

• Entertainment
• Licensing
• Trading Cards
• Collectibles
• Consumer Products

Tools & Technologies

• Airtable
• Monday.com
• Asana
• Smartsheet
• Salesforce