Project Coordinator

HNTB Corporation; Los Angeles (CA); On-site; USD 40,000 - 60,000; Full time

Job summary

HNTB Corporation at Los Angeles International Airport is seeking a detail-oriented project administration coordinator to support technical staff across project lifecycles. You will prepare project plans, track progress, manage schedules, and organize large volumes of documents, while ensuring QA/QC processes and meeting minutes are accurately documented.

The role is fully on-site in Los Angeles, CA. Ideal candidates hold a Bachelor’s or Associate degree with 2 years of relevant experience (or 4

Qualifications

• Bachelor’s or Associate’s degree with 2 years of relevant experience, or 4 years of experience in lieu of education.
• Strong proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) for reports and presentations.
• Excellent organizational and time-management abilities, with attention to detail.
• Ability to work both independently and collaboratively within a fast-paced environment.

Responsibilities

• Prepare and maintain project plans, track progress, and generate client reports.
• Monitor timelines, update stakeholders, and manage deliverable tracking.
• Maintain project schedules in applicable software and organize documents.
• Coordinate meetings, publish minutes, and distribute materials to stakeholders.
• Support QA/QC processes by documenting reviews and updating filing structures.

Skills

Organizational skills

Time-management

Team collaboration

Independent work

Education

Bachelor’s Degree

Associate’s degree

Tools

Microsoft Office Suite

Job description

What We're Looking ForAt HNTB, you can create a career that is meaningful to you while building communities that matter to all of us. For more than a century, we have been delivering solutions for some of the largest, most complex infrastructure projects across the country. With our historic growth, it is an exciting time to join our team of employee-owners.This opportunity entails supporting technical staff by performing a variety of project-related coordination, tracking, and administrative duties such as tracking client deliverables and evaluation scores, maintaining schedules, organizing documents and documents requests, and technical editing and preparation of reports and minutes.Coordinates tasks and provides professional project management support to one or more project teams in assigned discipline. Assists with administrative project functions throughout the project lifecycle from discovery and planning to delivery and close out phases.THIS ROLE WILL BE FULLY ONSITE AT LOS ANGELES INTERNATIONAL AIRPORTWhat You’ll Do:Prepares and maintains project plans, tracks project progress, and prepares reports for clients or project stakeholders including evaluation scores, and deliverable tracking of submittals and reviews. Monitors and evaluates project timeline and activity and delivers updates to protect team.Assists in the management, maintenance, and distribution of project schedules in applicable software.Monitors, tracks, and files large amounts of project documentation. Uploads and downloads deliverable documents to and from client systems. Copies and/or scans project-related documents and coordinates the distribution to internal and external stakeholders.Supports the project and/or office quality plan and quality management system by documenting the performance of management and quality control reviews. Generates and updates the relevant QA/QC documentation and assists with the development and maintenance of the project filing structure.Coordinates project meetings including calendar scheduling, preparing or creating materials, publishing minutes, and maintaining documentation.Communicates basic issues, problems, or additional information to project managers and project stakeholders.Performs other duties as assigned.What You’ll Need:Bachelor’s Degree, orAssociate’s degree and 2 years of relevant experience, orIn lieu of education, 4 years of relevant experienceWhat You'll Bring:Strong proficiency in the Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.Excellent organizational and time-management skills, with the ability to prioritize multiple tasks.Ability to work independently and collaboratively in a fast-paced environment.Additional InformationClick here for benefits information: HNTB Total RewardsClick here to learn more about Equal Opportunity Employer/Disability/VeteranVisa sponsorship is not available for this position.#DG #Administration.Locations:Los Angeles, CA (LA International Airport).The approximate pay range for Los Angeles Metro Area and Orange County, CA is $29.25 - $43.87. Please note that the pay range provided is a good faith estimate for the position at the time of posting. Actual compensation will be dependent on factors, including but not limited to, the individual’s qualifications, experience, knowledge, skills, and abilities as well as physical work location within the state......................NOTICE TO THIRD-PARTY AGENCIES:HNTB does not accept unsolicited resumes from recruiters or agencies. Any staffing/employment agency, person or entity that submits an unsolicited resume to this site does so with the understanding that the applicant's resume will become the property of HNTB. HNTB will have the right to hire that applicant at its discretion and without any fee owed to the submitting staffing/employment agency, person or entity. Staffing/employment agencies who have fee agreements with HNTB must submit applicants to the designated HNTB recruiter to be eligible for placement fees.