Project Coordinator

RWJBarnabas Health; Livingston (NJ); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Paid Time Off

Retirement Plans

Medical Insurance

Dental Insurance

Vision Insurance

Disability Insurance

Life Insurance

Tuition Reimbursement

Student Loan Planning Support

Flexible Spending Accounts

Wellness Programs

Voluntary Benefits

Community Opportunities

Discounts for Partners

Job summary

RWJBarnabas Health is seeking an Infrastructure MEP Project Coordinator in New Jersey to support the MEP Project Management team. You will manage project documentation, RFIs and submittals, coordinate procurement, and ensure on-time material delivery to the job site.

The role emphasizes strong organizational skills, communication with field teams and engineers, and maintaining accurate digital and hard-copy files within the project management system. Healthcare facilities experience is a plus.

Qualifications

• Required: Associate's or Bachelor's degree in Construction Management, Engineering, Business Administration, or related field; equivalent direct experience considered.
• Minimum of 2–4 years of experience in a construction support role.
• Preferred: experience on MEP projects (mechanical, electrical, plumbing).
• Preferred: experience in infrastructure, healthcare, data centers or complex facilities.
• Preferred: proficiency with construction management software and Bluebeam Revu.

Responsibilities

• Serve as the central hub for all project documentation: drawings, specifications, submittals, RFIs, and change orders.
• Manage log, tracking, and distribution of RFIs, submittals, and material submittals to architects, engineers, and clients.
• Assist in preparing and processing change order documentation with quotes and details from subcontractors.
• Maintain accurate project files in hard copy and digital formats within the PM software.
• Prepare and distribute meeting agendas, minutes, and action item logs for project meetings.
• Assist Project Manager in procurement: collecting quotes, issuing purchase orders, tracking delivery of major equipment and material.
• Coordinate with vendors and subcontractors to ensure timely delivery of materials to site.
• Track deliveries against project schedule and report delays.
• Act as a key communication link between project manager, field superintendents, subcontractors, and engineers.
• Assist in preparation of daily, weekly, and monthly progress reports for management and client.
• Help collect and organize close-out documentation: O&M manuals, as-built drawings, warranty information.
• Support safety documentation and orientation tracking as needed.
• Help maintain logs for quality control and commissioning activities.
• Ensure all documentation complies with company standards and project-specific requirements.

Skills

MEP experience

Healthcare facilities

Communication skills

Document control

Education

Associate's or Bachelor's degree in Construction Management, Engineering, Business Administration, or related field

Tools

Construction management software

Bluebeam Revu

Job description

Job Overview

The Infrastructure MEP Project Coordinator provides essential administrative and operational support to the MEP Project Management team. This role is critical for ensuring the smooth flow of information, maintaining organized documentation, and facilitating coordination between the office and the field.

Qualifications

Required:

• Associate's or Bachelor's degree in Construction Management, Engineering, Business Administration, or a related field. Equivalent direct experience will be considered.
• Minimum of 2-4 years of experience in a construction support role.

Preferred:

• Experience working on MEP Mechanical, Electrical, Plumbing projects is highly preferred.
• Experience in infrastructure, healthcare, data centers, or other complex facilities is a significant advantage.
• Proficiency with construction management software is strongly desired.
• Experience with PDF editing software like Bluebeam Revu is a major plus.

Essential Functions

• Serve as the central hub for all project documentation, including drawings, specifications, submittals, RFIs, and change orders.
• Manage the log, tracking, and distribution of all RFIs, submittals, and material submittals to architects, engineers, and clients.
• Assist in the preparation and processing of change order documentation, including gathering quotes and supporting details from subcontractors.
• Maintain accurate and up-to-date project files in both hard copy and digital formats within the company's project management software.
• Prepare and distribute meeting agendas, minutes, and action item logs for project meetings.
• Assist the Project Manager in the procurement process by collecting quotes, issuing purchase orders, and tracking delivery of major equipment and material.
• Coordinate with vendors and subcontractors to ensure timely delivery of materials to the job site.
• Track material and equipment deliveries against the project schedule and report any delays.
• Act as a key communication link between the project manager, field superintendents, subcontractors, and engineers.
• Assist in the preparation of daily, weekly, and monthly progress reports for management and the client.
• Help collect and organize close-out documentation, including O&M manuals, as-built drawings, and warranty information.
• Support the project team with safety documentation and orientation tracking as needed.
• Help maintain logs for quality control and commissioning activities.
• Ensure all documentation complies with company standards and project-specific requirements.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Benefits and Perks

• Paid Time Off including Vacation, Holidays, and Sick Time.
• Retirement Plans.
• Medical and Prescription Drug Insurance.
• Dental and Vision Insurance.
• Disability and Life Insurance.
• Paid Parental Leave.
• Tuition Reimbursement.
• Student Loan Planning Support.
• Flexible Spending Accounts.
• Wellness Programs.
• Voluntary Benefits (e.g., Pet Insurance).
• Community and Volunteer Opportunities.
• Discounts Through our Partners such as NJ Devils, NJ PAC, Verizon.

Equal Opportunity Employer

RWJBarnabas Health is an Equal Opportunity Employer.