Project Coordinator

The Kinsley Group; Levittown (PA); On-site; USD 48,000 - 65,000; Full time

Job summary

The Kinsley Group in Levittown, PA seeks a Project Coordinator to support the Industrial PM team across all projects. You will help manage scope, margin, and timeline while coordinating with Inside Sales, Project Engineers, Sales Engineers, Project Managers, Finance, and Service to ensure project success.

Responsibilities include overseeing meetings, tracking budgets and changes in CRM/Great Plains, processing change orders, and maintaining strong customer and vendor relations through the

Qualifications

• High school diploma or equivalent plus 2 or more years of experience in high level administrative support and data entry position preferred; a combination of work experience and education will be considered on a case-by-case basis.
• 3+ years project management (or related sales) experience with emphasis on equipment distribution
• Excellent organizational, verbal and written communication and customer service skills
• Ability to handle multiple priorities, work independently and as part of a team
• Experience with Microsoft Office applications (Excel, Word, Outlook, and Great Plains)

Responsibilities

• Oversee project meetings, scope, timelines, budgets, and updates in CRM/Great Plains.
• Process change orders, cancellations, audits, and project closeouts.
• Customer and Vendor Relations
• Communicate with stakeholders; manage contracts, approvals, POs, and delivery tracking.
• Expedite approvals, resolve issues, and ensure vendor/customer alignment.
• Financial Management
• Ensure accurate invoicing, process vendor/customer invoices, and assist with credit/collections.
• Audit costs and elevate discrepancies.
• Manage inventory, shipments, allocations, and freight claims.
• Monitor reports, dashboards, and emails; participate in weekly check-ins.
• Provide project-related support to Sales, Finance, and other departments.

Skills

Project management

Customer service

Communication

Administrative support

Data entry

Teamwork

Microsoft Office

Great Plains

Education

High school diploma or equivalent

Tools

Great Plains

Excel

Word

Outlook

Job description

Description
The Project Coordinator oversees assigned projects and supports the Industrial PM team with various tasks for all Industrial projects. They ensure the success of Industrial Sales by managing project scope, margin, and timeline, while collaborating with Inside Sales, Project Engineers, Sales Engineers, Project Managers, Finance, and Service. The role serves as a liaison to customers and vendors throughout the project lifecycle.

Description
The Project Coordinator oversees assigned projects and supports the Industrial PM team with various tasks for all Industrial projects. They ensure the success of Industrial Sales by managing project scope, margin, and timeline, while collaborating with Inside Sales, Project Engineers, Sales Engineers, Project Managers, Finance, and Service. The role serves as a liaison to customers and vendors throughout the project lifecycle.

Essential Functions And Responsibilities

• Oversee project meetings, scope, timelines, budgets, and updates in CRM/Great Plains.
• Process change orders, cancellations, audits, and project closeouts.
• Customer and Vendor Relations
• Communicate with stakeholders; manage contracts, approvals, POs, and delivery tracking.
• Expedite approvals, resolve issues, and ensure vendor/customer alignment.
• Financial Management
• Ensure accurate invoicing, process vendor/customer invoices, and assist with credit/collections.
• Audit costs and elevate discrepancies.
• Manage inventory, shipments, allocations, and freight claims.
• Monitor reports, dashboards, and emails; participate in weekly check-ins.
• Provide project-related support to Sales, Finance, and other departments.
  

Education And Qualifications

• High school diploma or equivalent plus 2 or more years of experience in high level administrative support and data entry position preferred; a combination of work experience and education will be considered on a case-by-case basis.
  
• 3+ years project management (or related sales) experience with emphasis on equipment distribution
• Excellent organizational, verbal and written communication and customer service skills
• Ability to handle multiple priorities, work independently and as part of a team
• Experience with Microsoft Office applications (Excel, Word, Outlook, and Great Plains)
  

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or national origin.