Project Coordinator

The Spear Group; Lawrenceville (NJ); On-site; USD 52,000 - 75,000; Full time

Job summary

The Spear Group is hiring an experienced business administration and project support professional to join the Pharma Capital Projects Team in the Lawrenceville area, onsite in New Brunswick, NJ. The role provides essential project coordination support to the Director of Engineering/Capital Projects and the PM team.

Responsibilities include SAP PO creation, invoice tracking, site communications, security coordination, and intern support.

Qualifications

• Excellent verbal and written communication skills
• Strong organizational abilities and attention to detail
• Ability to coordinate multiple tasks and projects in a pharma manufacturing setting
• Familiarity with purchasing processes and invoicing
• Experience with SAP or similar ERP and MS Office tools

Responsibilities

• Coordinate day-to-day activities for multiple capital projects under the Pharma Director
• Create PO's in SAP and track status and approvals
• Distribute invoices for approval and monitor PO payments
• Support bi-weekly site communications and document project activity
• Assist with safety/security liaison and intern coordination
• Schedule meetings, prepare agendas, and capture action items

Skills

Excellent communication

Organizational skills

Interpersonal & teamwork

Task prioritization

Basic project management concepts

Knowledge of SAP a plus

Education

Associate degree

Bachelor's degree

Tools

SAP

Smartsheet

MS Office

Job description

The Spear Group Full-Time Opportunity with Corporate Benefits

Position:

- Pharma Capital Projects Team Business Administration Support

Location:

Lawrenceville, NJ Area

Position Summary:

The Spear Group has an exciting career opportunity for an experienced business administration and project support professional to join a team of pharmaceutical manufacturing capital project engineering leaders and provide various project coordination support, on-site, in New Brunswick, NJ. The ideal candidate will provide project and administrative support to the Pharma Director of Engineering/ Capital Projects and to the overall Capital Project Management team reporting to the above-mentioned Director.

Key Responsibilities:

Project Support: Work with Capital Project Director and Leads to coordinate the day-to-day activities related to multiple capital projects:

• Utilizing SAP, create PO's. For Project Manager and outside vendors operating as the pharmaceutical company's agent
• Track the status of the PO's
• Distribute advanced copies of invoices for approval
• Track invoices against the PO's monitoring when payments are made and when to PO is completed.

Bi-weekly Site Communication-

• Collect and organize the (twice monthly) for relevant activities on site
• Collect input from PM's
• Provide the input to Communications Dept. for sitewide distribution
• Relevant work such as roadwork/closures, temporary pedestrian traffic changes, elevators, parking lot closures, etc.....
• Provide input and verify Engineering project maps
• Collect progress photos from PM's
• Coordinate approval with Security
• Post/Upload into SCOPE

Other

• Department liaison to Safety and Security
• Coordinate/assist summer interns – be a go-to support
• Order office supplies
• Register Guests with Security
• Provide proactive project team support by scheduling meetings, developing agendas, distributing project related materials, capturing minutes, tracking assignments, and requesting updates and information for team assigned projects.

Required Experience and Education:

• Excellent verbal and written communication skills.
• Excellent organizational skills
• Excellent interpersonal and teamwork skills
• Ability to organize, prioritize, and complete tasks in a timely manner.
• Basic knowledge of project management concepts and tools
• Knowledge of SAP is a plus
• Knowledge purchase orders and invoicing basic principles
• Intermediate level experience with MS Office, Smartsheet, or similar project management software
• Demonstrated experience in coordinating projects, activities, and/or events
• Experience or education related to biopharma, engineering, or industrial manufacturing is a plus

Education:

Associates or bachelors degree preferred

Compensation based on relevant experience

EQUAL OPPORTUNITY EMPLOYER

The Spear Group, Inc. is an Equal Opportunity Employers. All personnel actions are affected without regard to race, color, sex, age, religion, national origin, disability, veteran status, or other protected status pursuant to law. As a responsible organization, we resolutely support the concept and practice of Equal Employment Opportunity. We uphold federal, state, and local civil rights laws and work to ensure that all of our personnel actions and policies are in compliance. Additionally, we recognize and value the importance and diversity of our work force and support its various cultures. The Companies are dedicated to fostering an environment that respects the dignity, rights and contributions of our employees.