Project Coordinator

EMCOR Group; Las Vegas (NV); On-site; USD 55,000 - 75,000; Full time

Job summary

Mesa Energy Systems is seeking a Project Coordinator in Las Vegas to support retrofit and automation projects. You will work closely with the Project Manager and Superintendent, update schedules, and manage documentation in SharePoint.

Responsibilities include coordinating supplies, maintaining safety programs, processing invoices, and assisting with billings and WIP reports to keep projects on track.

Qualifications

• Bachelor's degree or equivalent experience in business administration.
• Minimum three years in back-office support in construction.
• Strong administrative skills and familiarity with construction forms.
• Excellent verbal and written communication skills.
• Ability to coordinate with others and work independently.
• Adapt to changing priorities in a fast-paced environment.

Responsibilities

• Set up retrofit and automation jobs and document tasks.
• Schedule shifts with Project Manager and Superintendent.
• Maintain all project folders in SharePoint.
• Attend meetings and record minutes; assign tasks in Planner.
• Coordinate procurement of supplies, equipment, and services.
• Maintain a strong safety program across projects.
• Enter POs and subcontracts for retrofit projects.
• Liaise with A/P on invoices, vendor holds, costs.
• Review and approve vendor/subcontractor invoices monthly.
• Enter weekly timecards; address payroll issues with payroll.
• Coordinate permits, certificates of insurance, and submittals.
• Support PM with billings, WIP reports, and close-out documents.
• Assist with warranty letters and project closeout tasks.

Skills

Administrative skills

Scheduling

SharePoint

Vendor coordination

Microsoft Planner

Payroll liaison

Education

Bachelor's degree in business administration

Tools

SharePoint

Planner

Microsoft Office

Job description

About Us

We are a full-service HVAC, building automation, chiller, and retrofit contractor with a reputation for combining high-quality consulting services with customized energy solutions. Our integrated, single-source solutions include turnkey in-house capabilities with design assistance, as well as engineering applications and automated control systems.

Job Summary

Mesa Energy Systems has an immediate need for a Project Coordinator. As a Project Coordinator, you will be responsible for retrofit and automation jobs. You will work closely with the Project Manager and Superintendent and provide updates and attend scheduling meetings.

Essential Duties & Responsibilities

• Set up all retrofit and automation jobs
• Scheduling person – work with Project Manager and Superintendent to keep shifts updated
• Develop and maintain all project folders in SharePoint.
• Attend job, project review and manpower scheduling meeting – responsible for meeting minutes and documenting tasks that are assigned by management in Planner.
• Coordinates purchase of necessary supplies, equipment and services from appropriate sources.
• Maintain and follow a strong safety program.
• Issues and enters all PO’s and subcontracts required for retrofit projects.
• Liaison with A/P department regarding invoices, vendor holds, PO cost discrepancies and subcontracts.
• Reviews and approves vendor and subcontractor invoices monthly.
• Enters all retrofit weekly timecards and manages payroll issues with the payroll department.
• Liaison with payroll department for all certified payroll issues.
• Processes all required permits and pulls in person from cities as needed.
• Prepares and submits certificates of insurance.
• Prepares Submittal Manuals as required.
• Payment & Performance Bonds if required by customer.
• Prepares any close out documents requested and Operation & Maintenance Manuals if required by customer.
• Initiate Warranty Letters when required.
• Assists the Project Manager with billings for jobs in process and any required Pay Applications by the customer.
• Assists the Project Manager with WIP Reports for the end of the month review.
• Supports all Project Managers with daily requirements.

Qualifications

• Bachelor's degree in business administration or equivalent work experience.
• A minimum of three (3) years’ experience in back-office support in the Construction field.
• Strong background with Construction forms and permits necessary.
• Strong administrative skills.
• Computer literate in Microsoft Products.
• Excellent verbal and written communication skills.
• Ability to coordinate and work well with others.
• Ability to work independently or as member of a team.
• Ability to adapt to ever changing priories.

#Mesa #LI-Mesa #LI-HVACjobs #LI-Onsite

Equal Opportunity Employer

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

Affirmative Action Policy

Please review our Affimative Action Policy.

Notice to Prospective Employees

Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent.

Geographic Disclosure

Benefits: We are committed to providing employees a comprehensive benefits package which includes medical, dental, and vision coverage, along with health savings and flexible spending accounts, life insurance, disability, a 401(k) Savings Plan, College Coach and employee assistance program.