Project Coordinator

suddath; Jacksonville (FL); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

401(k) match

Weekly pay

PTO & holidays

Tuition reimbursement

Job summary

Suddath in Jacksonville, FL is seeking a client-facing Coordinator to support workplace service planning and execution. You will work directly with sales, operations and customers to receive, review, and confirm project requests, and to define scope, timelines and pricing for services.

The role is on-site four days per week and requires strong communication, multitasking, and attention to detail. A Bachelor's degree and customer service experience are preferred.

Qualifications

• Bachelor's degree from four-year college or university is preferred.
• Two to five years of progressive customer service experience.
• Experience coordinating national services preferred.
• Equivalent education/experience may be considered.

Responsibilities

• Receive, review, enter and confirm project/service requests.
• Follow administrative process for customer setup and credit approval.
• Establish certificates of insurance.
• Coordinate walkthroughs and planning calls.
• Develop scope, timelines and pricing; document changes.
• Generate proposals and secure signed service orders.
• Coordinate with sales, project management, operations and customers to plan and implement services.

Skills

Verbal and written communication

Customer service orientation

Prioritization

Multi-tasking

Attention to detail

Deadline-driven

Relationship building

Initiative

Education

Bachelor's degree

Tools

MS Office Suite

Job description

Why Choose Suddath to "Move" your Career to the Next Level?

At Suddath, you can be part of something special and inclusive! Join a team that has a 100+ year reputation for excellence as an innovative, growing and financially stable company that is dedicated to promoting a culture that thrives on inclusion and diversity. From numerous awards to being recognized as one of the best places to work, Suddath offers a caring, family environment while providing relocation and logistics services to people and companies all around the world.

What We Offer!

• A competitive wage with a comprehensive benefits package, including a 401(k) plan with company matching
• Weekly pay for hourly-paid employees. Biweekly pay for salaried employees.
• Paid Time Off (PTO) and paid company holidays
• A tuition reimbursement plan where employees are encouraged to continue their education and development

For more information on our benefit offerings, please visit https://suddath.com/about/careers/ and scroll down to view our employee benefits.

This is an on-site position and requires the applicant to be in office 4 days weekly.

Summary:

Facilitates communication and orchestrates services working directly with sales, operations and customers throughout workplace service planning and implementation.

Essential Duties and Responsibilities

• Receive, review, enter and confirm project and service requests
• Follow administrative process for customer set up and credit approval
• Establish certificates of insurance
• Coordinate walkthroughs
• Coordinate planning calls to develop scope and communicate service requirements and client expectations
• Document final scope, timelines and pricing
• Generate proposals
• Establish signed orders for service
• Obtain client specific purchase orders, tracking numbers and approvals
• Coordinate with sales, project management, operations and customers to plan and implement services
• Thoroughly communicate with all parties throughout service delivery
• Track timelines and document progress relative to established benchmarks
• Document scope changes and oversee change order management process
• Collect and consolidate costs and manage the close out process

Job Skills Required:

• Excellent verbal and written communication skills
• Highly customer service oriented
• Ability to prioritize and re-prioritize as situations and needs change throughout the workday
• Ability to multi-task and organize workflow to manage daily responsibilities, meet deadlines and prioritize work
• Strong analytical and problem solving skills
• Excellent attention to detail and follow through
• Ability to work under deadlines and specific time frames
• Ability to develop and maintain positive working relationships with internal and external customers
• Ability to demonstrate initiative and to work with minimum supervision

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education/Experience:

Bachelor's degree (B. A.) from four-year college or university is preferred; two to five years of progressive customer service; experiencing coordinating national services is preferred; or equivalent combination of education and experience.

Language Ability:

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

Math Ability:

Ability to apply advanced mathematical concepts such as exponents, logarithms, quadratic equations, and permutations. Ability to apply mathematical operations to such tasks as frequency distribution, determination of test reliability and validity, analysis.

Reasoning Ability:

Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

Computer Skills:

To perform this job successfully, an individual should have strong knowledge of MS Office Suite

Certificates and Licenses:

No certifications needed

Supervisory Responsibilities:

This job has no supervisory responsibilities.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands:

The physical demands described here are representative