Project Coordinator

ACE Partners; Irvine (CA); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical benefits

401(k) plan with company match

Job summary

ACE Partners in Irvine, CA seeks a Project Manager / Operations Coordinator to coordinate timelines, manage office operations, and support facilities as the company builds in-house manufacturing and cleanroom capabilities. This hands-on role requires strong organization, proactive communication, and the ability to adapt in a fast-paced startup environment.

You will produce regular status updates, maintain documentation in Smartsheet and Excel, handle vendor coordination, inventory, and

Qualifications

• Experience in project coordination, office management, operations, or administrative support roles.
• Experience in technical project management on a medical device or engineering team.
• Strong organizational and follow-through skills with the ability to manage multiple priorities.
• Comfortable working in a fast-paced startup environment.
• Proven ability to provide regular updates and keep stakeholders informed on progress.
• Experience supporting facilities, office operations, inventory management, or vendor relationships is preferred.
• Proficiency with Smartsheet, Microsoft Excel, and PowerPoint preferred.
• Strong communication skills and a willingness to learn new processes.

Responsibilities

• Coordinate and track project timelines, deliverables, and action items across multiple initiatives.
• Provide regular project status updates and maintain project documentation using Smartsheet and Excel.
• Manage day-to-day office operations and administrative functions.
• Support facilities activities, including office maintenance, vendor coordination, workspace organization, and site management.
• Assist with inventory and supply management for office and operational needs.
• Prepare reports, presentations, and other materials using Microsoft Office applications.
• Serve as a resource to employees by helping maintain an organized, efficient, and productive work environment.
• Take on additional responsibilities as the company grows and business needs evolve.

Skills

Organizational skills

Project coordination

Vendor coordination

Communication skills

Smartsheet

Microsoft Excel

PowerPoint

Office administration

Tools

Smartsheet

Excel

PowerPoint

Job description

Project Manager / Operations Coordinator

Company Overview

Our client is a early-stage medical device company. As the organization continues to build its in-house manufacturing and cleanroom capabilities, they are seeking a highly organized and adaptable Project Manager / Operations Coordinator.

Key Responsibilities

• Coordinate and track project timelines, deliverables, and action items across multiple initiatives.
• Provide regular project status updates and maintain project documentation using tools such as Smartsheet and Excel.
• Manage day-to-day office operations and administrative functions.
• Support facilities-related activities, including office maintenance, vendor coordination, workspace organization, and general site management.
• Assist with inventory and supply management for office and operational needs.
• Prepare reports, presentations, and other materials using Microsoft Office applications.
• Serve as a resource to employees by helping maintain an organized, efficient, and productive work environment.
• Take on additional responsibilities as the company grows and business needs evolve.

Ideal Background

• Experience in project coordination, office management, operations, or administrative support roles.
• Experience in technical project management on a medical device or engineering team.
• Strong organizational and follow-through skills with the ability to manage multiple priorities simultaneously.
• Comfortable working in a fast-paced, rapidly changing startup environment.
• Proven ability to provide regular updates and keep stakeholders informed on project progress.
• Experience supporting facilities, office operations, inventory management, or vendor relationships is highly preferred.
• Proficiency with Smartsheet, Microsoft Excel, and PowerPoint preferred
• Strong communication skills and a willingness to learn new processes and responsibilities.

Culture Fit

Personality and culture fit are critical for this team. They are looking for someone who is:

• Highly organized and proactive.
• Energetic, resourceful, and self-motivated.
• Comfortable working with urgency and adapting to changing priorities.
• Collaborative, positive, and eager to contribute wherever needed.
• Excited by the opportunity to help build and support a growing company.

Additional Information

• Full-time position, 40 hours per week.
• 100% onsite.
• Upon conversion to a permanent employee, the company offers a comprehensive benefits package, including medical benefits and a 401(k) plan with company match.