Project Coordinator

ADP, Inc.; Indianapolis (IN); On-site; USD 30,000 - 36,000; Full time

Job summary

Indianapolis Public Library is seeking a Project Coordinator to support the Programming Department at Central Library. The role focuses on gathering materials, coordinating tasks, and creating structured workflows under ARMs guidance to support library programs.

The position emphasizes data-driven reporting, attendance tracking, and preparing presentations, with a collaborative approach across locations and teams. This on-site role requires strong organizational skills and adaptability.

Qualifications

• Bachelor’s degree or equivalent in job experience.
• 3–5 years of experience; customer service and large-scale program implementation and design preferred.
• Bilingual a plus.
• Valid Driver’s License

Responsibilities

• Support workflow management for programs and events, including space reservations and logistics.
• Coordinate with internal and external customers via phone, email, and in-person.
• Create data analyses, attendance reports, and design data presentations.
• Provide administrative support, maintain files and prepare documents.
• Attend meetings, take notes, report status and milestones.
• Assist with interviewing, planning, and supervising volunteers.
• Support day-to-day office operations.
• Demonstrate proficiency with SharePoint, Outlook, Teams, OneDrive, Word, PowerPoint, Excel, Canva, Airtable or similar tools.
• Handle daily work stress and adhere to scheduled hours.

Skills

Customer service

Data analysis

Project coordination

Communication

Education

Bachelor’s degree or equivalent

Tools

SharePoint

Outlook

Teams

OneDrive

Word

PowerPoint

Excel

Canva

Airtable

Job description

Position Details

• Title: Project Coordinator
• Location: Program Development @ Central Library
• Hours: Full-time
• Schedule: Typically Monday through Friday, 8:30 am to 5:30 pm; hours vary for program coverage and events
• Starting Hourly Rate: $22.00 per hour
• FLSA Status: Exempt
• Submission Deadline: September 22, 2026 at 11:59 pm.

Position Summary

With limited direction, the Project Coordinator supports the Programing Department in gathering materials, resources, and information to implement Library programs. Activities include coordinating tasks, allocating resources, and creating a structured workflow under the guidance of the Area Resource Managers (ARMs). The Coordinator collaborates with the Area Resource Managers and team to produce in-depth program analysis reports for all library locations, providing quantitative and qualitative data for reporting purposes.

A successful candidate will…

• Have a Bachelor’s degree or equivalent in job experience
• Have three to five years of experience; customer service and experience with large scale program implementation and design is preferred
• Bilingual a plus
• Valid Driver’s License

What does the job look like?

• Supports workflow management for programs and events including reserving space, logistical support, ticketing, material packing, submitting translation requests, and other event-specific duties.
• Consults, responds, informs and coordinates effectively with both internal and external customers, clients, or service providers via phone, email, and in-person.
• Creates, compiles, and provides data analysis including compiling program attendance, conducting research, preparing reports, and designing data presentations.
• Provides administrative support including area records retention and maintenance, communicating with internal and external customers, maintaining our internal shared files, and preparing documents and presentations.
• Actively participates in meetings by taking notes, identifying, and addressing potential problems, and providing updates on project status and milestones.
• Assists with interviewing, task planning, and supervising volunteers utilizing appropriate software and procedures.
• Assists in the day‑to‑day operations of the office.
• Demonstrates proficiency in using appropriate software including SharePoint, Outlook, Teams, OneDrive, Word, PowerPoint, Excel, Canva, Airtable or other software.
• Able to cope with daily job-related stress.
• Able to work the normally scheduled work time for this position.

Note: This information is intended to be descriptive of the key responsibilities of the position. The list of essential functions does not identify all duties performed by any single incumbent in this position.

What’s In It for You?

IndyPL offers a robust compensation package! Our comprehensive benefits include: medical, dental and vision insurance coverage; 100% company-paid long term disability, employer paid group life coverage, generous amounts of PTO, and a Library paid pension plan. The Library proudly promotes from within as part of a strong commitment to providing career growth opportunities for employees of all levels.

We are proud to be an EEO/AA employer M/F/D/V.