Project Coordinator

Siemens Mobility; Harrisburg (Dauphin County); Hybrid; USD 45,000 - 78,000; Full time

Job summary

Siemens Mobility is seeking a Project Coordinator to support our Mechanicsburg, PA operations with a hybrid in-office/remote schedule. You will coordinate with Project Managers and Operations Managers to ensure seamless project transitions and customer satisfaction.

The role requires a high school diploma, experience with Excel and SAP, and either current Notary Public status or a plan to obtain designation within three months. Must be able to work in the United States with no sponsorship.

Qualifications

• High school diploma or GED required.
• Experience with Excel, Microsoft Office, and business software systems (e.g., SAP).
• Must be a Notary Public OR obtain designation within the first 3 months of employment.
• Legally authorized to work in the United States without company sponsorship.

Responsibilities

• Oversee project documentation and scheduling, ensuring proper filing, timely scheduling of project turnover meetings, and comprehensive completion of all closeout checklist items prior to project closure.
• Facilitate procurement processes, handling purchase requests for subcontractor labor, while ensuring seamless coordination of subcontractor paperwork.
• Monitor and manage project costs and time tracking, providing daily updates to the Project Manager on cost variations, and informing the Operations Manager about unsubmitted timesheets.
• Manage financial and billing-related tasks, including notarization of customer-required documents and adjustment of plan costs in SAP as necessary.

Skills

Excel

Notary Public

Microsoft Office

SAP

Education

High school diploma or GED

Tools

SAP

Job description

Position Location: This role is hybrid remote/in-office and supports our Mechanicsburg, PA branch location, which serves customers throughout the greater Harrisburg, PA area.

Here at Siemens, we take pride in enabling sustainable progress through technology. We do this through empowering customers by combining the real and digital worlds. We are improving how we live, work, and move today and for the next generation! We know that the only way a business thrives is if our people are thriving. That’s why we always put our people first. Our global, diverse team would be happy to support you and challenge you to grow in new ways. Who knows where our shared journey will take you?

Our Smart Buildings help to create efficient, safe, adaptable, and responsible environments. Our aim isn’t just about improving buildings; it’s about creating perfect places that improve people’s lives.

Transform the everyday with us !

Project Coordinators provide administrative project support for Project Managers and Operations Managers during the execution phase of projects by coordinating with other departments and business functions. In this role, your expertise enables Project and Operations Managers to focus on job execution while ensuring the implementation of our core business processes. You are the hub for all projects, ensuring the end goal of customer satisfaction is accomplished by seamless project transitions.

As a Project Coordinator, you will:

• Oversee project documentation and scheduling, ensuring proper filing, timely scheduling of project turnover meetings, and comprehensive completion of all closeout checklist items prior to project closure
• Facilitate procurement processes, handling purchase requests for subcontractor labor, while ensuring seamless coordination of subcontractor paperwork
• Monitor and manage project costs and time tracking, providing daily updates to the Project Manager on cost variations, and informing the Operations Manager about unsubmitted timesheets
• Manage financial and billing-related tasks, including notarization of customer-required documents and adjustment of plan costs in SAP as necessary

This is a Hybrid Role. 3 days in office and 2 days remote. The expectation is to go into the Mechanicsburg office Mon-Fri for the first 2 months for training purposes.

You will make an impact with these qualifications:

Basic Qualifications:

• High school diploma or state-recognized GED
• On-the-job administrative or service industry experience
• On-the-job or educational experience of financial transactions/billing and reading and understanding contract documentation
• Experience with Excel, Microsoft Office, and business software systems (e.g., SAP)
• Must be a Notary Public OR must obtain a Notary Public designation from the State that this position resides within the first 3 months of employment
• Legally authorized to work in the United States on a continual and permanent basis without company sponsorship

Preferred Qualifications:

• Familiarity or experience within any of these industries (or similar construction industry): HVAC, Fire Alarm, Security Systems, Construction, Mechanical, Electrical, Plumbing, Elevator etc.

About Siemens

We are a global technology company focused on industry, infrastructure, transport, and healthcare. From more resource-efficient factories, resilient supply chains, and smarter buildings and grids, to sustainable transportation as well as advanced healthcare, we create technology with purpose adding real value for customers.

Our Commitment to Equity and Inclusion in our Diverse Global Workforce

We value your unique identity and perspective. We are fully committed to providing equitable opportunities and building a workplace that reflects the diversity of society, while ensuring that we attract the best talent based on qualifications, skills, and experiences. We welcome you to bring your authentic self and transform the everyday with us.

#LI-BS1 #VeteranCareers #TransitioningServiceMember #MilitarySpouse

The pay range for this position is $45,410 - $77,846 annually. The actual wage offered may be lower or higher depending on budget and candidate experience, knowledge, skills, qualifications, and premium geographic location.

Equal Employment Opportunity Statement
Siemens is an Equal Opportunity Employer encouraging inclusion in the workplace. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability unrelated to ability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, order of protection status, protected veteran or military status, or an unfavorable discharge from military service, and other categories protected by federal, state or local law.

EEO is the Law
Applicants and employees are protected from discrimination on the basis of race, color, religion, sex, national origin, or any characteristic protected by Federal or other applicable law.

Reasonable Accommodations
If you require a reasonable accommodation in completing a job application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please fill out the accommodations form by clicking on this link Accommodationfor disability form . If you’re unable to complete the form, you can reach out to our AskHR team for support at 1-866-743-6367. Please note our AskHR representatives do not have visibility of application or interview status.

Application Deadline
This role will be posted for a minimum of five (5) days from the original posting date. The posting timeline may change based on applicant volume to ensure we attract and consider a strong and representative candidate pool.

California Privacy Notice
California residents have the right to receive additional notices about theirpersonal information. To learn more, click here .

Equal Employment Opportunity Statement
Siemens is an Equal Opportunity Employer encouraging inclusion in the workplace. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability unrelated to ability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, order of protection status, protected veteran or military status, or an unfavorable discharge from military service, and other categories protected by federal, state or local law.

EEO is the Law
Applicants and employees are protected from discrimination on the basis of race, color, religion, sex, national origin, or any characteristic protected by Federal or other applicable law.

Reasonable Accommodations
If you require a reasonable accommodation in completing a job application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please fill out the accommodations form by clicking on this link Accommodationfor disability form . If you’re unable to complete the form, you can reach out to our AskHR team for support at 1-866-743-6367. Please note our AskHR representatives do not have visibility of application or interview status.

Pay Transparency
Siemens follows Pay Transparency laws.

Application Deadline
This role will be posted for a minimum of five (5) days from the original posting date. The posting timeline may change based on applicant volume to ensure we attract and consider a strong and representative candidate pool.

California Privacy Notice
California residents have the right to receive additional notices about theirpersonal information. To learn more, click here .

Criminal History
Qualified applications with arrest or conviction records will be considered foremployment in accordance with applicable local and state laws.

Plymouth , Michigan , United States of America