Project Coordinator

Eastern DataComm LLC; Hackensack (NJ); On-site; USD 63,000 - 77,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401(k)

PTO

Paid holidays

Job summary

Eastern DataComm LLC in Hackensack, NJ is seeking a Project Coordinator to keep installation projects organized from sale to closeout. You will work with Project Managers, Sales, Purchasing, the Warehouse, and field technicians to ensure equipment, people, and paperwork arrive on time, often around academic calendars and summer windows.

This in-person role requires 2+ years coordinating low-voltage or IT projects, strong communication, and proficiency with Excel/Outlook.

Qualifications

• 2+ years of project coordination experience in related fields.
• Strong organization and multitasking across multiple projects.
• Clear, professional communication with customers, field staff and vendors.
• Proficiency in Microsoft Excel and Outlook.
• Ability to read basic floor plans and project drawings.
• Valid driver's license for site visits.

Responsibilities

• Set up new projects after sales handoff with files, BOMs, schedules, and kickoff meetings.
• Schedule technicians and subcontractors across active jobs and coordinate site access.
• Order equipment, track lead times, and stage materials for each job.
• Prepare submittals, permits, certificates of insurance, and customer documentation.
• Track change orders, RFIs, and punch lists; keep project records current.
• Coordinate license activations and cloud platform registrations at handoff.
• Send regular status updates to Project Managers and customers.

Skills

Project coordination

MS Office

Communication

Organization

Reading floor plans

Tigerpaw

Driver's license

Tools

Tigerpaw

PSA software

Job description

About Eastern DataComm

Since 1988, Eastern DataComm has designed, installed, and supported physical security, life safety, network security, and managed IT solutions for K–12 schools, businesses, and state and local government agencies. From our Hackensack headquarters and offices in New York and North Carolina, our teams deliver emergency notification systems (including our proprietary LENS+OPTICS lockdown solution), video surveillance, access control, VoIP, paging/bell/clock systems, environmental sensors, and wired and wireless networks, working with manufacturers such as Verkada, Mitel, Bogen, Cisco Meraki, HPE Aruba, Fortinet, Brivo, and Milestone. We’re a member of the Security Industry Association and hold cooperative purchasing contracts through NJSBA, ESCNJ, and MOESC.

The Role

The Project Coordinator keeps our installation projects organized from the time a job is sold until it’s closed out. Working with Project Managers, Sales, Purchasing, the Warehouse, and field technicians, you’ll make sure the right equipment, people, and paperwork arrive at the right site at the right time. Much of our work is in school districts, so you’ll often be planning around academic calendars and tight summer installation windows.

What You’ll Do

• Set up new projects after the sales handoff, including project files, bills of materials, schedules, and kickoff meetings in Tigerpaw
• Schedule technicians and subcontractors across active jobs, and coordinate site access with district facilities directors, building managers, and municipal contacts
• Work with Purchasing and the Warehouse to order equipment, track manufacturer lead times, and stage and deliver materials for each job
• Prepare and track submittals, permit applications, certificates of insurance, and customer-required documentation
• Support public works projects with prevailing wage and certified payroll paperwork
• Track change orders, RFIs, and punch lists, and keep project records current
• Coordinate manufacturer license activations and cloud platform registrations (e.g., Verkada, Brivo) at project handoff
• Send regular status updates to Project Managers and customers, and flag schedule or material risks early
• Assemble closeout packages, including as-builts, warranty information, O&M manuals, and training sign-offs
• Coordinate progress billing milestones with Accounting
• Maintain project KPIs and reports for operations leadership

What You Bring

• 2+ years of project coordination experience, preferably in low-voltage, security integration, telecommunications, construction, or IT services
• Strong organization and follow-through across multiple projects with competing deadlines
• Clear, professional communication with customers, field staff, and vendors
• Proficiency in Microsoft Office, especially Excel and Outlook
• Ability to read basic floor plans and project drawings (preferred)
• Experience with Tigerpaw or a similar PSA or project management platform (preferred)
• Familiarity with public sector, K–12, or prevailing wage projects (a plus)
• Valid driver’s license for occasional site visits

Position Details

Work Location: In-person at our Hackensack, NJ headquarters. This is not a remote or hybrid position.

Schedule: Monday–Friday, [8:30 AM–5:00 PM]

Reports to: Ethan Blumenfeld, Vice President of Operations

Compensation: $70,000+ per year. Starting salary is based on level of experience and qualifications.

Benefits: [Medical, dental, vision, 401(k), PTO, paid holidays, etc.]

Eastern DataComm is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.