Purchasing Manager

EASTERN DATACOMM INC; Hackensack (NJ); On-site; USD 90,000 - 120,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

401(k) with company match

Paid time off and paid holidays

Growth opportunities within a rapidly,

Collaborative and supportive team

Exposure to leading security, network,

Job summary

Eastern DataComm is seeking an experienced Purchasing Manager to own the procurement function, coordinating with sales, project management, engineering, warehouse, and accounting to source the right materials at the right price and ensure timely delivery.

You will negotiate with distributors, manage lead times, and drive cost savings while maintaining ERP data accuracy and compliance with corporate policies. This role is on-site in Hackensack, NJ and reports to the Vice President of Operations.

Qualifications

• 5+ years in purchasing/procurement with leadership experience
• Experience in project-based tech integration or construction procurement
• Strong negotiation skills with vendors/distributors
• Proficient with ERP, accounting, and purchasing software
• Bachelor’s degree or equivalent; APICS certification a plus

Responsibilities

• Own end-to-end purchasing process from BOMs to purchase orders
• Source equipment across security, networking, AV, and related lines
• Negotiate pricing, terms, freight, and rebates to protect schedule
• Maintain vendor relationships and supplier compliance
• Track orders, lead times, and delivery, expediting when needed
• Manage inventory, returns, RMAs, and shipments to sites
• Maintain ERP data, reconcile POs and invoices, and enforce policies

Skills

Purchasing & sourcing

Vendor negotiation

ERP systems

Excel proficiency

Cross-functional collaboration

Education

Bachelor’s degree in supply chain management or related field

APICS CPSM/CSCP/CPIM certification a plus

Tools

ERP software

Advanced Excel

Accounting software

Job description

Eastern DataComm is a fast-growing technology integrator specializing in physical security, network infrastructure, cybersecurity, communications, and life safety solutions. We are seeking an experienced and detail-driven Purchasing Manager to own the procurement function that keeps our projects on schedule and on budget.

This role sits at the center of the business while working between sales, project management, engineering, warehouse, and accounting to make sure the right material is sourced at the right price and arrives when the field team needs it. It’s ideal for someone who is equally comfortable negotiating with distributors, chasing down a lead time, and cleaning up the data behind it all.

Position Details

• Location: Hackensack, NJ office | on-site
• Schedule: Monday through Friday, 8:30 AM to 5:00 PM
• Reports to: Vice President of Operations
• Employment type: Full-time

Key Responsibilities

Procurement & order management

• Own the end-to-end purchasing process: convert approved bills of material, quotes, and change orders into accurate purchase orders
• Source equipment and materials across security, video surveillance, access control, networking, VoIP, paging/clocks, cabling, and AV product lines
• Confirm pricing, availability, and lead times before commitment; secure order acknowledgments and track them to delivery
• Expedite backordered and long-lead items, and proactively communicate delivery risk to project managers and sales

Vendor & distributor relationships

• Manage day-to-day relationships with manufacturers and distributors, and serve as the primary point of contact for pricing, escalations, and problem orders
• Negotiate pricing, terms, freight, and rebates; drive cost savings without compromising quality or schedule
• Maintain manufacturer program compliance, including deal registration, project pricing requests, and partner-level requirements
• Evaluate and qualify new vendors as product lines and project needs evolve

Cost & margin support

• Provide accurate material pricing and lead-time input to the sales and estimating teams during the quoting and bid proces
• Support pricing on cooperative and public-sector contract vehicles, and ensure purchases align with contract and bid requirements
• Monitor cost variances between estimated and actual material spend, and flag issues that affect project margin

Inventory & logistics

• Partner with the warehouse team on receiving, stocking levels, staging for installations, and cycle counts
• Maintain appropriate stock of commonly used materials while minimizing excess and obsolete inventory
• Manage returns, RMAs, warranty replacements, and vendor credits through to resolution
• Coordinate shipping, freight, and direct-to-site deliveries

Process, systems & reporting

• Maintain accurate item, cost, and vendor data in the ERP/purchasing system
• Reconcile purchase orders, packing slips, and vendor invoices with accounting; resolve discrepancies
• Develop and enforce purchasing policies, approval thresholds, and documentation standards
• Report on spend, savings, vendor performance, and open PO status to leadership

Qualifications

• 5+ years of purchasing, procurement, or supply chain experience, with at least 2 years in a lead or management capacity
• Experience purchasing in a project-based environment of technology integration, low-voltage, electrical, construction, or similar which is strongly preferred
• Working knowledge of security, networking, AV, or telecommunications products and the distribution channel that supports them
• Demonstrated success negotiating pricing and terms with vendors and distributors
• Strong proficiency with ERP, accounting, or purchasing software, and advanced Excel skills
• Excellent organizational skills and attention to detail, with the ability to manage a high volume of concurrent orders
• Clear, professional communication with vendors, internal teams, and leadership
• Bachelor’s degree in supply chain management, business, or a related field, or equivalent work experience
• APICS/ISM certification (CPSM, CSCP, CPIM) a plus

What We’re Looking For

• An owner’s mindset for someone who takes responsibility for the outcome, not just the paperwork
• A problem solver who works the phones and gets answers when a lead time slips
• Someone who improves the process while running it, and brings structure where it’s missing
• A strong collaborator who works well across sales, operations, and finance
• Comfort in a fast-paced environment with shifting project priorities

What We Offer

• Medical, dental, and vision coverage
• 401(k) [with company match]
• Paid time off and paid holidays
• Opportunity for growth within a rapidly expanding company
• Collaborative and supportive team environment
• Exposure to leading security, networking, and communications technologies

About Eastern DataComm

Eastern DataComm delivers integrated solutions across physical security, network infrastructure, cybersecurity, communications, and emergency notification systems. Our core-to-edge approach helps organizations create safer, smarter, and more connected environments across education, commercial, healthcare, and public sector markets. We have operated out of New Jersey for more than 35 years.

Eastern DataComm is an equal opportunity employer.