Project Coordinator

Axis Automation; Grand Rapids (MI); On-site; USD 70,000 - 85,000; Full time

Benefits offered by this job

Comprehensive benefits package with no

Job summary

Axis Automation in Grand Rapids, MI seeks a Project Coordinator to support Project Managers across automation projects—from kickoff to closure. You will help with customer communications, KPI tracking, cost and scope management, and administrative tasks.

Travel up to 25-50% may be required, with weekends on occasion. The role relies on 1–3 years of engineering/automation experience, plus skills with Microsoft Project, Teams, and Excel.

Qualifications

• 1-3 years’ experience in engineering / automation a plus.
• Willingness to travel up to 25-50%, including weekends with advanced notice.
• Background in administrative support.
• Experience using project management tools (Microsoft Project, Microsoft Teams, Microsoft Excel).
• Effective verbal and non-verbal communication skills internally and externally.
• Knowledge of project management best practices.
• Financial and analytical proficiency.
• Familiarity with automation project life cycles.
• Ability to stay highly organized and balance multiple tasks simultaneously.
• Ability to problem solve, be adaptable, and be flexible.
• Willingness to travel.
• Risk management and proactive mitigation planning.Documentation and reporting skills.

Responsibilities

• Support Project Managers to follow open equipment projects from customer order through completion.
• Coordinate critical dates of customer visits, part receipt tracking, and project team travel.
• Handle administrative aspects: milestones, payments, invoices.
• Assist preparation of project communications, data gathering, and reporting.
• Maintain project folders and coordinate with designers/suppliers/purchasing on items and delivery dates.
• Verify costs charged to projects and assist in project status meetings and escalation of issues.
• Travel to installations to support execution and customer satisfaction; assist proposal activities.
• Contribute to lessons learned evaluations and cross-departmental improvements.

Skills

Project coordination

Communication

Time management

Travel willingness

Administrative support

Financial analysis

Tools

Microsoft Project

Microsoft Teams

Microsoft Excel

Job description

Axis leverages the teamwork of our leading engineers and machine builders to conceptualize, design, integrate, deploy and service factory automation systems for forward-thinking manufacturing customers. Our team has decades of automation experience, spanning hundreds of projects and thousands of automation configurations.

Job Title: Project Coordinator
Position Description: The Project Coordinator role is responsible for supporting Project Managers in execution of automation projects from award kickoff through closure, with significant responsibilities including customer support, project communications, KPI tracking to monitor performance relative to schedule, cost objectives and scope tracking, and assisting with administrative tasks. Duties include:

• Supporting Project Managers to follow open equipment projects from customer order through completion
• Coordinating critical dates of customer visits, customer part receipt tracking, project team travel, etc.
• Administrative aspects of projects including job closing, milestone payment tracking and invoice preparation
• Assist preparation of project communication materials, gathering data, generating reports, etc.
• Assist with properly maintaining information in project folders
• Working with project managers / department leads and assisting in the tracking of projects
• Verifying accuracy of costs charged to projects
• Coordinate with designers/suppliers/purchasing on items such as purchased components, critical long-lead components for accurate delivery dates
• Verifying Axis & customer audits / check sheets have been completed at project milestone dates
• Preparation and communication of internal / external project status meetings and escalation of critical issues.
• Real-time communication with Axis departments on project developments
• Assist in other projects and departments as needed, including process / costing and design
• Complete "lessons learned" evaluations to help improve on future projects
• Travel to new / kit installations to lead overall project execution requirements / customer satisfaction and support all proposal activities with technical and commercial content
• Manage service orders received by various customers
• Champion Our Operating Principles: You will be expected to actively embody and uphold our ten Operating Principles, which guide us in every action and decision at Axis Automation. These principles are key to our culture and success.

Position Requirements:

• 1-3 years’ experience in engineering / automation a plus.
• Willingness to travel up to 25-50%, including on weekends with advanced notice.
• Background in administrative support.
• Experience using project management tools (Microsoft Project, Microsoft Teams, Microsoft Excel)
• Effective verbal and non-verbal communication skills internally and externally.
• Knowledge of project management best practices.
• Financial and analytical proficiency.
• Familiarity with automation project life cycles.
• Ability to stay highly organized and balance multiple tasks simultaneously.
• Ability to problem solve, be adaptable, and be flexible.
• Willingness to travel.
• Risk management and proactive mitigation planning.Documentation and reporting skills.

Salary: $70,000-$85,000 based on experience
Benefits: Axis offers a comprehensive benefits package with no waiting period.