Project Coordinator

The Rush Companies; Gig Harbor (WA); On-site; USD 63,000 - 80,000; Full time

Job summary

The Rush Companies is seeking a Project Coordinator to join our regional construction team focused on Class A office, healthcare, multi-family, and senior housing projects. You will provide administrative support for project start-up, coordination, compliance, close-out, warranty tracking, and general office tasks in a collaborative environment.

Ideal candidates are detail-oriented, with strong communication and time-management skills, and a team player.

Qualifications

• 3+ years of professional, administrative experience with a background in commercial construction preferred
• Proficient in MS Office Suite and general office equipment; experience with Procore, Bluebeam Revu and Sage 300 CRE preferred
• Strong problem-solving and customer service skills; excellent written and verbal communication

Responsibilities

• Prepares and issues owner contracts to clients and manages subcontracts, purchase orders, and work orders
• Performs weekly follow-up with subcontractors to ensure documentation is received and logged
• Maintains certificates of insurance, warranties, and project documentation; closes out projects
• Tracks substantial completion dates and coordinates bonds with authorities as needed
• Supports project managers and engineers with start-up, coordination, compliance and close-out tasks

Skills

MS Office proficiency

Communication

Problem-solving

Customer service

Self-starter

Team player

Tools

Procore

Bluebeam Revu

Sage 300 CRE

Job description

The Rush Companies is a fully integrated real estate organization delivering development, construction, and property management services throughout the Puget Sound region. Since 1987, we’ve built a reputation for dependability, teamwork, and excellence by uniting every phase of the project lifecycle under one collaborative team. We’re guided by core values of commitment, resourcefulness, integrity, and well-being — principles that shape how we work and how we support one another. Our culture emphasizes growth, empowerment, and meaningful contributions, whether you’re in the field, the office, or supporting our communities.

At Rush, we’re not just building spaces—we’re building relationships, strengthening communities, and creating long-lasting value for the people and projects that shape our region. If you’re passionate about making an impact and growing with a team that values purpose and partnership, we’d love to connect.

Job Summary

Rush Commercial Construction (RCC) is currently seeking a Project Coordinator to join a well-established regional construction company that specializes in Class A office, healthcare, multi-family developments, and senior housing. We are looking for someone detail-oriented, has strong communication skills, an ability to efficiently manage their time, a great attitude, is a team player, and maintains an excellent level of professionalism. The Project Coordinator will provide administrative support for project start-up, coordination, compliance, project close-out, warranty tracking, and general office support to Project Managers and Project Engineers in a collaborative environment.

• Prepares and issues Owner Contracts to clients
• Prepares and manages all subcontracts, purchase orders, and work orders
• Performs weekly follow-up via emails and phone calls with subcontractors to ensure compliance documentation is received and logged
• Tracks, maintains, and reviews subcontractor Certificates of Insurance
• Prepares Operations & Maintenance Manuals at the close of each project for distribution to Owner, and archives all project documents
• Maintains current project list and tracks substantial completion dates
• Coordinates all project warranty requests from clients during 12-month warranty period
• Obtains and manages performance and maintenance bonds for projects, coordinating with City and/or County officials to ensure bonds are released in a timely manner
• Reviews and tracks Retention Release bonds
• Maintains Stormwater Permit spreadsheet and coordinates with project Superintendents to ensure permits are closed prior to incurring additional fees
• Initiates, tracks, and maintains subcontractor prequalification to ensure financial review is completed by Controller
• Reviews all subcontractor change orders to ensure all parties have signed according to RCC’s signing authority matrix before sending the costs to accounting system
• Completes credit applications as needed
• Attends various events at different jobsites such as all-staff quarterly meetings, groundbreaking ceremonies, safety lunches, job-walk tours, etc.

Supporting Duties & Responsibilities

• Fosters positive client relationships and provide outstanding customer service
• Coordinates drawing reproduction through ARC Document Solutions
• Ensures all subcontractor sub-tier information is provided to Accounting for all projects
• Submits Visa Authorizations and Check Requests to Accounting to pay misc. fees as needed
• Assists project teams with various tasks as needed

Job Requirements

Experience

• 3+ years of professional, administrative experience with a background in commercial construction preferred

Special Skills

• Proficient in MS Office Suite (Outlook, Excel, Word, etc.) and general office equipment
• Experience with industry business software (i.e. Procore, Bluebeam Revu and Sage 300 CRE) preferred
• Strong problem-solving skills; identifies and resolves problems in a timely manner
• Strong customer service skills; maintains necessary professional relationships and commitments
• Strong oral and written communication skills; proactive and results-driven
• Ability to be a self-starter and work well independently as well as with a team
• Ability to thrive in a fast-paced setting, with a high level of activity and frequent interruptions

Compensation and Benefits

• Salary range: $63,000 to $80,000 (DOE)
• Annual bonus opportunity based on company and individual performance.
• Benefits: Medical, Dental, Vision, Life Insurance, Dependent Care Insurance, HSA, FSA, Employee Assistance Program, Short Term Disability Insurance, 401 (k), 401 (k) Match. Other supplemental plans are available upon request.
• PTO: 108 hours of paid time off (combined vacation and sick leave) per year
• Paid Holiday: 8 paid company holidays annually.

Team members at The Rush Companies have a strong reputation for exercising integrity, good judgment, and sound business practices in our dealings with clients, consultants, subcontractors, and suppliers. We are committed to selecting only those individuals who share in our loyalties while also maintaining our standards of quality and safety.

For more information about The Rush Companies, go to:

http://www.therushcompanies.com/rushcareers

Equal Opportunity & Drug-Free Employer

Disclaimer: This job description is only a summary of the typical functions of the job, not an exhaustive or comprehensive list of all possible job duties and responsibilities.