Project Coordinator

Lotane & Associates P A; Florida; On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Vision and Dental Insurance

AFLAC Supplemental Plans

Life Insurance

401(k) Retirement Plan with Company 1:

Job summary

Lotane & Associates, P.A. in Cocoa, FL is seeking a highly organized Project Coordinator to manage numerous internal projects across Monday.com boards, including a large IS Team board and a board tracking ~50 automation projects.

This in-office role Monday–Friday with weekends off, full-time or part-time based on experience. Strong organization and accountability are essential for keeping projects on track and within deadlines.

Qualifications

• Requires strong organization and multitasking abilities.
• Must be reliable, detail-oriented, and deadline-driven.
• Experience with project tracking tools and dashboards preferred.
• Clear written and verbal communication skills required.

Responsibilities

• Organize and maintain Monday.com boards across multiple projects.
• Track statuses, deadlines, assignments, and next steps.
• Create/update timelines, dashboards, and project views for leadership visibility.
• Assign tasks and follow up to ensure on-time completion.
• Identify missing stakeholders or deadlines and flag issues early.
• Prepare simple status summaries for leadership and translate directions into tasks.
• Monitor blockers and communicate status to leadership.
• Maintain oversight across multiple concurrent projects.
• Perform other duties as assigned.

Skills

Organization

Time management

Attention to detail

Communication

Accountability

Education

Bachelor’s degree in Business Administration

Associate degree with experience

High school diploma or GED

Tools

Monday.com

Asana

Trello

Smartsheet

Job description

We’re looking for a multitasking mastermind to keep projects organized, on track, and running smoothly.

Company Overview

Lotane & Associates, P.A. is a debt collection and subrogation law firm located in Cocoa, FL. LA has been practicing in Brevard County since 1979, and we represent clients for Florida debt recoveries and Insurance Subrogation. Our clients include insurance carriers, hospitals, credit unions, banks, physician practices, and commercial companies. Our lawyers and staff are committed to recovering bad debts and collecting losses for our clients. We love and appreciate our team and are heavily invested in our community. At LA, we are Client-Minded and Community-Centered!

About the role

Lotane & Associates is looking for a highly organized Project Coordinator to help manage and track a large number of internal projects across our Monday.com boards, including a large IS Team board and a separate board tracking approximately 50 automation and bot-related projects.

This is not a technical developer role and does not require legal experience. We will provide direction, project priorities, and instructions. The right person will turn those instructions into organized tasks, assigned responsibilities, due dates, timelines, follow-ups, and status updates.

The ideal candidate is someone who naturally likes organizing chaos. You need to be dependable, organized, detail-oriented, comfortable holding team members accountable for assigned tasks and deadlines. This position is a great fit for someone who enjoys creating order, tracking details, following up, and helping a busy team stay on schedule. This position is in-office, not a remote opportunity. Working schedule operates Monday-Friday with weekends off. Full-time or part-time employment may be discussed based of experience and the needs of the firm.

Key responsibilities

• Organize and maintain Monday.com boards, ensuring they remain accurate, up to date, and easy to navigate across all active projects.
• Track project statuses, deadlines, assignments, and next steps across many concurrent projects.
• Create and update timelines, Gantt charts, dashboards, and project tracking views for leadership visibility.
• Assign tasks to the appropriate team members based on direction from leadership and follow up to ensure on-time completion.
• Identify when a project is missing a stakeholder, assignment, deadline, or next step, and flag it before it becomes a problem.
• Prepare simple project status summaries for leadership and turn verbal or written direction into clear tasks and deadlines.
• Track blockers, overdue items, and incomplete assignments and proactively communicate status to leadership.
• Maintain oversight across multiple active projects simultaneously while ensuring tasks, deadlines, and updates remain on track.
• Other duties as assigned.

Requirements

• High school diploma or GED required.
• Bachelor’s degree in Business Administration, Communications, or a related field preferred.
• Associate’s degree or administrative training combined with relevant experience will be considered.
• 1–3 years of experience in an administrative, coordinator, project assistant, or operations support role required.
• Excellent organizational and time management skills with the ability to manage many projects simultaneously.
• Strong attention to detail and ability to take direction and carry it out accurately.
• Clear written and verbal communication skills.
• Comfortable using Monday.com or willing to learn quickly; experience with Asana, Trello, ClickUp, or Smartsheet a plus.
• Experience creating timelines, dashboards, task lists, or project trackers preferred.
• Proficient in Microsoft Office (Word, Outlook, Excel); strong computer skills overall.
• Reliable, proactive, deadline-focused, and able to follow through without repeated reminders.

What we’re looking for

We're looking for a proactive team player who takes ownership of their responsibilities and completes tasks accurately and on time. This role requires strong organizational instincts, a proactive attitude, and the ability to balance multiple competing priorities while maintaining accuracy and efficiency. You don't need to be a programmer, attorney, or technology expert. You do need to be dependable, detail-oriented, and naturally driven to keep things organized and moving forward.

Benefits overview

We offer a range of benefits to support the well-being and financial security of our employees, including:

• Employee-Paid Vision and Dental Insurance – Affordable options to support your oral and eye health.
• Employee-Paid AFLAC Supplemental Plans – Additional coverage for accidents, short‑term disability, and other needs.
• Employer-Paid Life Insurance – $20K life insurance policy provided at no cost to you.
• 401(k) Retirement Plan – Company matches 100% for 1–3% savings and 50% for 4–5% after one year.
• Paid Time Off (PTO) – Generous PTO to support work-life balance.
• Paid Holidays – Enjoy 9 paid holidays annually
• Volunteer Time Program – Earn additional PTO by giving back to your community.
• Employee Assistance Program (EAP) – Confidential counseling and support services.
• Tuition Reimbursement – Eligibility after one year for approved courses up to a designated amount.
• Employee Discount Programs – Access to exclusive savings on products and services.
• And so much more!