Project Coordinator

BMS CAT; Fayetteville (NC); On-site; USD 48,000 - 70,000; Full time

Benefits offered by this job

Base salary plus commission

Company vehicle/Auto Allowance

Fuel card

EZ Pass or Toll Tag

Laptop and smartphone

Fully paid employee life insurance

Optional medical, dental, and vision

Job summary

BMS CAT is seeking a Project Coordinator in Fayetteville, NC to estimate fire, water, flood, and mold losses for residential and commercial properties. You will work with insurance carriers, adjusters, and managers to ensure accurate scopes and competitive pricing while developing referral-driven revenue opportunities.

The role blends technical estimating with business development, requiring collaboration with production teams and strong client communication.

Qualifications

• 1 year of hands-on estimating experience (residential and commercial losses).
• Ability to respond to emergency situations on nights/weekends/holidays as necessary to service customers.
• Xactimate experience strongly preferred.
• Experience with mitigation processes, documentation, and insurance expectations.
• Proven ability to build B2B relationships and generate repeat referral business.
• Comfort supporting marketing efforts (presentations, networking, customer meetings).
• Excellent organizational, time management, and prioritization skills.
• Strong communication skills with homeowners, commercial clients, and insurance professionals.

Responsibilities

• Respond to customer emergency losses with urgency (including after‑hours as needed), professionalism, and ownership to secure the opportunity and position the company as the provider of choice.
• Prepare accurate, competitive estimates for residential and commercial projects
• Conduct thorough site inspections and translate field observations into complete, scopes of work.
• Collaborate with production and project management teams to support smooth handoffs, job starts, and scope alignment on both residential and commercial projects
• Identify scope gaps and pursue approvals through proper documentation, supplements, and adjuster communication
• Managing multiple residential and commercial projects simultaneously
• Manage open bid pipeline and follow up consistently on submitted estimates
• Proactively stay top‑of‑mind with referral partners between projects through consistent outreach and follow‑up
• Convert one‑time project opportunities into long‑term referral partnerships

Skills

Estimating experience

Emergency response

B2B relationships

Marketing support

Organizational skills

Communication

Tools

Xactimate

Job description

Job Details

Career area Sales/Marketing Position Type Location 245 Tillinghast Street, Fayetteville, NC 28301, United States Job ID PDX_BC_5CD2623D-BEC1-4AD5-8635-469CC1EA206B_21985288

BMS CAT | National Leader in Disaster Restoration

Founded in 1948, BMS CAT has built a long-standing reputation as a trusted leader in disaster restoration. From initial clean‑up to complete reconstruction, we support our clients every step of the way. We handle everything from multi‑million‑dollar commercial restoration projects to residential losses in the thousands — and everything in between.

Our success is driven by high-energy, high-performing professionals who work collaboratively to maintain our position at the forefront of the industry.

Position Summary

The Project Coordinator (PC) will estimate fire, water, flood, and mold losses across both residential and commercial properties. You will partner closely with insurance carriers, adjusters, TPAs, property managers, and commercial stakeholders to ensure scopes are accurate, pricing is competitive, and jobs are positioned for profitable execution.

This role blends technical estimating with referral‑driven sales and marketing. It carries dual responsibility, producing accurate, competitive estimates for both residential and commercial losses while also developing and strengthening referral relationships that generate new revenue opportunities.

Key Responsibilities

• Respond to customer emergency losses with urgency (including after‑hours as needed), professionalism, and ownership to secure the opportunity and position the company as the provider of choice.
• Prepare accurate, competitive estimates for residential and commercial projects
• Conduct thorough site inspections and translate field observations into complete, scopes of work.
• Collaborate with production and project management teams to support smooth handoffs, job starts, and scope alignment on both residential and commercial projects
• Identify scope gaps and pursue approvals through proper documentation, supplements, and adjuster communication
• Managing multiple residential and commercial projects simultaneously
• Manage open bid pipeline and follow up consistently on submitted estimates
• Proactively stay top‑of‑mind with referral partners between projects through consistent outreach and follow‑up
• Convert one‑time project opportunities into long‑term referral partnerships

Qualifications & Experience

To succeed in this role, you should have:

• 1 year of hands‑on estimating experience (residential and commercial losses)
• Ability to respond to emergency situations on nights/weekends/holidays/vacation as necessary to service our customers
• Xactimate experience strongly preferred
• Experience with mitigation processes, documentation, and insurance expectations
• Proven ability to build B2B relationships and generate repeat referral business
• Comfort supporting marketing efforts (presentations, networking, customer meetings)
• Excellent organizational, time management, and prioritization skills
• Strong communication skills with homeowners, commercial clients, and insurance professionals
• Team oriented, accountable, and results driven work ethic.

Compensation & Benefits

We offer a competitive compensation package including:

• Guaranteed base salary plus commission based on project profitability
• Company vehicle or Auto Allowance (based on availability)
• Fuel card
• EZ Pass or Toll Tag
• Laptop and smartphone
• Fully paid employee life insurance
• Optional medical, dental, and vision insurance
• 401(k) plan
• Generous paid time off
• Additional tools and support to ensure your success

and more...

Compensation is commensurate with experience and will be discussed during the first interview.

BMS CAT is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.