Project Coordinator

Actalent; Fairfield (CT); On-site; USD 70,000 - 80,000; Full time

Benefits offered by this job

401(k) match

Medical insurance

Dental insurance

Vision insurance

Life insurance

Paid time off

Holidays

Professional development

Job summary

Actalent in Fairfield, CT seeks a Project Coordinator / Assistant Project Manager to support luxury residential and high-end custom home projects. You will collaborate with project managers, superintendents, architects, designers, subcontractors, and homeowners to drive projects to completion on time and within budget.

The role covers preconstruction planning through closeout, with exposure to budgeting, procurement, and documentation using Buildertrend, Procore, and Sage.

Qualifications

• 2+ years in construction coordination or related roles.
• Experience with residential, luxury projects preferred.
• Strong scheduling and documentation skills.
• Proficiency with construction software is desirable.

Responsibilities

• Support Project Managers in planning, coordination and execution of multiple luxury residential construction projects.
• Assist with budgeting, procurement, subcontractor coordination, and material tracking.
• Manage project documentation including contracts, change orders, RFIs, submittals, permits, and project reports.
• Coordinate project schedules and track milestones, deliverables, and deadlines.
• Work with field teams, vendors, consultants and clients for clear communication and project execution.
• Attend project meetings and document action items and follow-up tasks.
• Assist with estimating and preconstruction efforts.
• Monitor project costs, invoices, purchase orders, and budget updates.
• Maintain records in Buildertrend and other project management systems.
• Identify and resolve project issues before they impact schedule or budget.
• Support project closeout activities and turnover documentation.

Skills

Construction coordination

Project administration

Assistant project management

Scheduling

Microsoft Office

Buildertrend

Procore

Sage

Communication skills

Budgeting

Tools

Buildertrend

Procore

Sage

MS Excel

Job description

Project Coordinator / Assistant Project Manager

Location: Bridgeport, CT

Help Deliver Exceptional Custom Homes

We are seeking a Project Coordinator / Assistant Project Manager to support the successful delivery of luxury residential and high-end custom home projects.

This role is ideal for someone who enjoys being involved in every phase of construction, from preconstruction planning and procurement through project execution and closeout. You'll work alongside experienced Project Managers, Superintendents, architects, designers, subcontractors, and homeowners to help bring unique, high-quality residential projects to life.

What You'll Be Doing

As a Project Coordinator / APM, you'll play a key role in keeping projects organized, on schedule, and moving forward successfully.

Responsibilities

• Support Project Managers in the planning, coordination, and execution of multiple luxury residential construction projects.
• Assist with budgeting, procurement, subcontractor coordination, and material tracking.
• Manage project documentation including contracts, change orders, RFIs, submittals, permits, and project reports.
• Coordinate project schedules and help track milestones, deliverables, and deadlines.
• Work closely with field teams, vendors, consultants, and clients to ensure clear communication and successful project execution.
• Attend project meetings and document action items and follow-up tasks.
• Assist with estimating and preconstruction efforts.
• Monitor project costs, invoices, purchase orders, and budget updates.
• Maintain accurate records within Buildertrend and other project management systems.
• Help identify and resolve project issues before they impact schedule or budget.
• Support project closeout activities and turnover documentation.

What We're Looking For

• 2+ years of experience in construction coordination, project administration, assistant project management, or related roles.
• Experience with residential, custom home, luxury residential, or high-end renovation projects preferred.
• Strong understanding of construction processes, scheduling, and project documentation.
• Excellent organizational skills and ability to manage multiple priorities.
• Strong communication and relationship-building skills.
• Detail-oriented with a proactive, solutions-focused mindset.
• Proficiency with Microsoft Office Suite.
• Experience with Buildertrend, Procore, Sage, or similar construction management software is highly desirable.
• Ability to work effectively with homeowners, architects, designers, subcontractors, and internal teams.

Why You'll Love This Opportunity

• Work on prestigious custom homes and luxury residential projects.
• Gain direct mentorship from experienced construction professionals.
• Exposure to all aspects of project management and construction operations.
• Clear path for growth into Project Manager and Senior Project Manager positions.
• Collaborative, team-oriented culture where your contributions are recognized.
• Join a growing company with a strong reputation for craftsmanship, quality, and client satisfaction.

Benefits

• Competitive compensation
• 401(k) with company match
• Medical, Dental, Vision, and Life Insurance
• Paid Time Off beginning on Day One
• Paid Holidays
• Annual performance and compensation reviews
• Professional development and training opportunities
• Company holiday shutdown between Christmas and New Year's
• Long-term career growth within a thriving construction organization

Job Type & Location

This is a Permanent position based out of Fairfield, CT.

Pay and Benefits

The pay range for this position is $70000.00 - $80000.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Fairfield,CT.

Application Deadline

This position is anticipated to close on Oct 16, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.