Project Coordinator

ULSE Inc.; Evanston (IL); On-site; USD 51,000 - 70,000; Full time

Benefits offered by this job

Bonus compensation

Medical insurance

Dental insurance

Vision insurance

Life insurance

401k matching

Paid time off

Flexible working

Retirement contribution

Job summary

UL Standards & Engagement (ULSE) in Evanston, IL is seeking a Project Coordinator to support Real Estate & Facilities and HSE teams. You will help plan and execute complex projects, track timelines, manage documentation, and assist with meeting objectives.

You’ll collect data, perform cost/benefit analyses, organize meetings, coordinate approvals, and keep SharePoint and reports up to date while delivering reliable administrative support across programs.

Qualifications

• Bachelor’s degree is required, preferably in business administration, project management, or a related field.
• Minimum 2 years of experience in project coordination or administrative support.
• Experience in HSE, real estate, or facilities management preferred but not required.

Responsibilities

• Coordinate project timelines, milestones, and deliverables for Real Estate & Facilities and HSE.
• Support the development of project or program goals and strategies for small to medium-size projects.
• Collect data from a variety of sources, evaluates and interprets data, and draws conclusions.
• Conduct cost/benefit analyses.
• Coordinate document processing for legal, leadership, and vendor approvals.
• Help prepare and may present reports or program proposals which include recommendations and supporting arguments.
• Organize meetings, events, and training sessions, managing logistics and communication.
• Assist with basic financial tasks, including managing expense reports and invoices.
• Maintain the team’s SharePoint and document library, helping keep documents current and consistently formatted.
• Provide logistical and administrative support for facilities and HSE projects and events.
• Perform other duties as assigned.

Skills

Project management

Event planning

Organizational skills

Communication

Education

Bachelor's degree

Tools

PowerPoint

Word

Excel

Job description

Job Description

We have an exciting opportunity for a Project Coordinator at UL Research Institutes and UL Standards & Engagement, based in our Evanston, IL office. The Project Coordinator will be responsible for supporting the planning and execution of complex and high-level projects for the Real Estate & Facilities and Health, Safety & Environment (HSE) teams. This role is responsible for tracking project process, maintaining documentation, and assisting with meeting organizational objectives.

About UL Research Institutes

UL Research Institutes (ULRI) and UL Standards & Engagement (ULSE), we expand the boundaries of safety science to create a more secure and sustainable world. For more than a century, we have studied the unintended consequences of innovation, designed solutions to mitigate risk, created new safety standards and shared our findings with academia, scientists, manufacturers, and policymakers across industries. We identify critical safety and sustainability issues, asking the tough questions because we believe a safer world begins with knowledge.

What you’ll learn and achieve

• Coordinate project timelines, milestones, and deliverables for Real Estate & Facilities and HSE.
• Support the development of project or program goals and strategies for small to medium-size projects.
• Collect data from a variety of sources, evaluates and interprets data, and draws conclusions.
• Conduct cost/benefit analyses.
• Coordinate document processing for legal, leadership, and vendor approvals.
• Help prepare and may present reports or program proposals which include recommendations and supporting arguments.
• Organize meetings, events, and training sessions, managing logistics and communication.
• Assist with basic financial tasks, including managing expense reports and invoices.
• Maintain the team’s SharePoint and document library, helping keep documents current and consistently formatted.
• Provide logistical and administrative support for facilities and HSE projects and events.
• Perform other duties as assigned.

What you’ll experience working at UL Research Institutes and UL Standards & Engagement

We have pursued our mission of working for a safer, more secure, and sustainable world for nearly 130 years, embedding conscientious stewardship into everything we do. People: Our people make us special. You’ll work with a diverse team of experts respected for their independence and transparency and build a network, because our approach is collaborative. We collaborate across disciplines, organizations, and geographies to build the global scientific response that today’s global challenges require. Interesting work: Every day is different for us here. We see what’s on the horizon and use our expertise to build the foundations of a safer future. You’ll have the opportunity to push the boundaries of human understanding as part of a team working to advance the public good. Grow and achieve: We learn, work, and grow together through targeted development, reward, and recognition programs. Values. Four core values guide our work: collaboration, respect, integrity, and beneficence. By living our values, we inspire the trust essential to fulfilling our mission and foster the partnerships that enable us to pursue a beneficent future in which we all can thrive.

Total Rewards

• All employees at UL Research Institutes are eligible for bonus compensation.
• We offer comprehensive medical, dental, vision, and life insurance plans and a generous 401k matching structure of up to 5% of eligible pay.
• Moreover, we invest an additional 4% into your retirement saving fund after your first year of continuous employment.
• Depending on your role, you may be able to discuss flexible working arrangements with your manager.
• We also provide employees with paid time off, including vacation, holiday, sick, and volunteer days.

What makes you a great fit

• Basic understanding of project management, event planning and coordination.
• Excellent organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Excellent problem-solving skills with ability to analyze situations, identify existing or potential problems and recommend solutions.
• Ability to work proactively and collaborate with others in a fast-paced environment with organization, attention to detail, responsiveness, and accountability.
• Ability to identify and rank priorities as demonstrated by the ability to establish, track, and meet schedules for multiple projects while maintaining high quality and exceptional customer service.
• Proficiency in Microsoft Office Suite products, specifically PowerPoint, Word, and Excel.

Professional education and experience requirements for the role include

• Bachelor’s degree is required, preferably in business administration, project management, or a related field.
• Minimum 2 years of experience in project coordination or administrative support.
• Experience in HSE, real estate, or facilities management preferred but not required.

About UL Research Institutes and UL Standards & Engagement

UL Research Institutes and UL Standards & Engagement are nonprofit organizations dedicated to advancing safety science research through the discovery and application of scientific knowledge. We conduct rigorous independent research and analyze safety data, convene experts worldwide to address risks, share knowledge through safety education and public outreach initiatives, and develop standards to guide safe commercialization of evolving technologies. We foster communities of safety, from grassroots initiatives for neighborhoods to summits of world leaders. Our organization employs collaborative and scientific approaches with partners and stakeholders to drive innovation and progress toward improving safety, security, and sustainability, ultimately enhancing societal well-being. To learn more, visit our websites UL.org and ULSE.org.

Salary Range: $50,578.00-$69,544.75

Pay type: Hourly

UL Standards & Engagement translates scientific discoveries into standards and policies that have the power to make a systemic impact on public safety throughout the world. Distinguished by our independent research and informed foresight, we've been driving cutting-edge science into practical standards since 1903. Our extensive library of standards helps to make everyday things safer, more secure, and more sustainable, from life jackets to batteries to autonomous cars. It’s a mission we pursue across the globe. We partner with leading minds and national standards bodies around the world to draw upon an ever-growing body of scientific knowledge from UL Research Institutes and global experts. Together, we're creating a dynamic road map to a safer future.