Project Coordinator

ISEC Inc.; Dixon (CA); On-site; USD 60,000 - 78,000; Full time

Job summary

ISEC Inc. in Dixon, CA is seeking a Project Coordinator to support the Operations Manager and PM groups with coordination duties on projects, including resolving minor customer and vendor issues.

Responsibilities include document control, project start up/closeout, collections reporting, shop drawings, labor cost tracking, punch lists, contract status, onboarding paperwork, and vendor/pay applications. Strong MS Office skills and plan-reading ability are essential.

Qualifications

• High school diploma or equivalent required; 2 years in construction admin preferred.
• Experience supporting PM/Operations and coordinating multiple teams.
• Ability to read and interpret plans and specifications.

Responsibilities

• Provide and maintain document control, JDE, Prolog for project or operations teams.
• Assist PM team in project start up and closeout.
• Assist PM team in collections, update and report on collections.
• Assist with tasks related to shop drawings.
• Perform labor cost to complete functions, including field support.
• Maintain ISEC punch list, report on progress.
• Maintain customer/vendor contract status and functions.
• Coordinate and assist with new hire paperwork, timecard reporting.
• Coordinate customer or vendor pay applications as assigned.
• Coordinate or perform duties related to document control and administrative tasks.
• Support field teams as assigned (ordering consumables, reporting, etc.).

Skills

MS Office Suite

Plans & specs reading

Construction coordination

Customer/vendor communication

Education

High School Diploma or equivalent

Technical coursework in college

2 years construction admin experience

Tools

JDE

Prolog

Job description

Reports to: Project Manager or Operations Manager
FLSA Status: Non-Exempt

Position Summary

The Project Coordinator is responsible for assisting the Operations Manager and/or Project Management group(s) with coordination duties associated with projects, including resolving minor customer and vendor issues.

Duties & Responsibilities

• Provide and maintain document control, JDE, Prolog for project team or operations teams
• Assist PM team in project start up and closeout
• Assist PM team in collections, update and report on collections
• Assist with tasks related to shop drawings
• Perform labor cost to complete functions, including field support
• Maintain ISEC punch list, report on progress
• Maintain customer/vendor contract status and functions
• Coordinate and assist with new hire paperwork, timecard reporting, report on both as required by ISEC or customer.
• Coordinate customer or vendor pay applications as assigned
• Coordinate or perform duties related to:
• Document control
• Administrative assistance
• Support Field teams as assigned (ordering consumables, assisting with reporting, etc.)

Other Duties

Please note that this job description is not designed to cover or contain a comprehensive listing or activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Preferred Qualifications (in addition to minimum qualifications)

Education/Experience

• College degree with coursework in a technical area.
• 2 years construction industry experience in an administrative role – i.e. Project Coordinator, Project Assistant/Administrator or Contracts Administrator
• Experience responding to customer and/or vendor concerns

Knowledge/Skills

• Experience in construction coordination and closeout
• Ability to read plans and specifications

Minimum Qualifications

Education/Experience

• High School Diploma or equivalent or at least 2 years in an administrative or coordinator role in the construction industry.
• Experience assisting multiple teams

Knowledge/Skills

• Proficiency in MS Office Suite applications, specifically Excel, Word and PowerPoint

Customer Service Skills:

• Demonstratescommitment to deliver outstandingservice– both with internal and external customers
• Takes ownership to personally resolve customer problems (or find someone who can)
• Listens well, asks clarifying questions, and checks for agreement with customers
• Committed to following-up with customers in all instances in a timely manner
• Strong sense of accountability - ensures that you will do what you say that you are going to do
• Creates a personal connection with customers – smiles, warm greetings, acts friendly and respectful