Assistant Project Manager

ISEC, Inc.; Orlando (FL); On-site; USD 55,000 - 75,000; Full time

Job summary

A leading engineering firm in Orlando seeks a Project Engineer to assist the Project Manager with administrative duties, manage submittals, and coordinate project schedules. The ideal candidate will have a Bachelor's degree in a related field and 0-3 years of experience. Responsibilities include procurement, communication coordination, and adherence to safety standards. Strong organizational and communication skills are essential for success in this role.

Qualifications

• 0 – 3 years of experience.
• Understands project plans and specifications.
• Works autonomously at times.

Responsibilities

• Assist in the development, preparation, and finalization of project schedule.
• Responsible for procuring and submitting all project submittal information.
• Coordinate communications from owners, general contractors, and subcontractors.

Skills

Basic knowledge of ISEC products, services, processes and projects

Proficient in MS Office Suite

Efficient written and verbal communication skills

Strong prioritization and organizational skills

Education

Bachelor’s degree in a related field

Job description

Reports to:

Operations Manager/Project Manager

FLSA Status:

Exempt

Position Summary

The Project Engineer is responsible for assisting the Project Manager with administrative duties associated with the project, material releases, vendor follow-up, coding invoices for A/P, routine correspondence, field dimensioning, change orders, submittals and labor and delivery schedules.

Duties and Responsibilities

• Assist in the development, preparation, and finalization of project schedule.
• Responsible for procuring and submitting all project submittal information as well as managing the approval process.
• Responsible for assisting with the administration of the subcontract requirements, contract documents, and change orders.
• Coordinate communications and correspondences from owners, general contractors, and subcontractors.
• Ensure project quality control procedures are followed during construction process, in accordance with the contract documents and ISEC policies and procedures.
• Responsible for job closeout being performed in a proper and efficient manner, while keeping the Project Manager informed.
• Assist in resolution of conflicts with clients and customers.
• Record all applicable information in Project Control/Document Control System with target dates for completion of tasks.
• Review Job Costs with Project Manager.
• Manage shop drawings through project specification, general contractor review, and final installation to the field. Follow up with internal and external customers on shop drawing changes and schedule changes or delays.
• Release material in a timely manner and coordinate deliveries.
• Visits jobsites as needed; understands jobsite environment and reviews jobsite progress
• Maintain a Shortage and Breakage Log and reorder material as necessary.
• Prepare operation and maintenance manuals, guarantees and submit in accordance with specification requirements on each project.
• Assist Project Manager in preparing monthly billings, cost projection and weekly logs.

Safety Responsibilities

• Promote a positive atmosphere for safety excellence committed to the Safety Promise.
• Coach employees who need improvement and assign work to only those employees trained and qualified to perform the task.
• Ensure all recognized safety deficiencies are promptly corrected.
• Report all injuries and incidents to Managers and Safety Department.
• Planning and coordinating deliveries to the job following safe and best practices.

Other Duties

Please note that this job description is not designed to cover or contain a comprehensive listing or activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Education/Experience

Preferred Qualifications (in addition to minimum qualifications)

• Bachelor’s degree in a related field

Minimum Qualifications

• 0 – 3 years of experience

Knowledge, Skills And Abilities

• Basic knowledge of ISEC products, services, processes and projects
• Understands project plans and specifications
• Works autonomously at times
• Seeks guidance for unusual or complex problems and supervisor approval for changes in standards
• Engages in company culture
• Open to feedback and flexible to change
• Proficient in MS Office Suite
• Efficient written and verbal communication skills
• Strong prioritization and organizational skills, detail-oriented

Customer Service Skills

• Demonstratescommitment to deliver outstandingservice– both with internal and external customers
• Takes ownership to personally resolve customer problems (or find someone who can)
• Listens well, asks clarifying questions, and checks for agreement with customers
• Committed to following-up with customers in all instances in a timely manner
• Strong sense of accountability - ensures that you will do what you say that you are going to do
• Creates a personal connection with customers – smiles, warm greetings, acts friendly and respectful
• Positive attitude