Project Coordinator

Regional Transportation District; Denver (CO); On-site; USD 60,000 - 85,000; Full time

Job summary

Regional Transportation District (RTD) is seeking an experienced administrative and project coordination professional to support multiple department initiatives. The role involves coordinating activities, maintaining records, tracking data, and producing reports for leadership with attention to accuracy and confidentiality.

You will interact with internal teams and external stakeholders, assist with budget monitoring, and ensure documentation stays current.

Qualifications

• Four years of progressively responsible administrative, business support, or project coordination experience.
• Experience supporting managers or project teams.
• Strong written and verbal communication skills.

Responsibilities

• Coordinate project and operational tasks across departments.
• Prepare reports, track data, and maintain records.
• Lead calendar scheduling, travel coordination, meeting minutes.
• Liaise with internal and external stakeholders.
• Assist with budget development and monitoring.

Skills

Project coordination

Budget management

Microsoft Office

Communication skills

Stakeholder collaboration

Education

HS diploma or GED

Tools

Database software

Job description

At Regional Transportation District (RTD), We make lives better through connections!

When you join RTD, you will be among dedicated employees exhibiting RTD's values of passion, respect, diversity, trustworthiness, collaboration, and ownership. RTD is committed to an inclusive and diverse workplace. As part of our diversity value statement, we encourage our employees to honor diversity in thought, people, and experience. Come join RTD on this great journey to be the trusted leader in mobility, delivering excellence and value to our customers and community.

RTD Employee Benefits: https://www.rtd-denver.com/careers/benefits

(RTD Represented Employee Benefits: Please refer to the Labor Agreement included in the above link for details.)

This position performs a wide variety of operational, administrative, and project coordination tasks to support departmental projects and initiatives. This position supports multiple functional areas across the department and is responsible for coordinating activities, maintaining records and documentation, tracking data, preparing reports, and supporting day-to-day departmental operations.

DUTIES & RESPONSIBILITIES:

Project and Operational Support

• Performs a variety of complex project coordination and operational support duties for the department by coordinating, organizing, prioritizing, completing and/or delegating work, and making decisions when appropriate and within established guidelines and policy.
• Provides requested information for operational and technical reports by researching departmental files and records; recording, retrieving data, compiling data/statistics and organizing and presenting information in professional format, which may include tables, charts and graphs.
• Collects, reviews, analyzes, and maintains project and departmental data to support project tracking, reporting, and operational decision-making. Administers and maintains the database management system and/or programs used in the department.
• Lead project coordination and administrative support functions to include: calendar scheduling, correspondence, travel coordination, filing, presentations, agendas, meeting minutes, and other activities supporting projects and department leadership.
• Serves as project and department liaison and represents the department leadership on various issues with internal and external stakeholders.
• Coordinates and maintains document control system for assigned area, ensuring the proper documents are created and signed, that all data is accurate and that documents are stored and backed up and any retention policies are followed.
• Assists leadership with development and monitoring of assigned budgets.

OTHER:

All job-related duties as assigned

QUALIFICATIONS:

Required Qualification:

• High school diploma or GED
• A minimum of four (4) years of progressively responsible administrative, business support, project coordination, or related experience supporting managers or project teams.

Preferred Qualifications:

• Experience working in a public sector, transportation, or highly regulated environment.

OR:

An equivalent combination of education, experience, knowledge, skills, and abilities.

Key Competencies & Characteristics:

• Ability to coordinate multiple projects, assignments, and competing priorities simultaneously.
• Knowledge of budget development, tracking, and reporting practices.
• Ability to compile, organize, and present information in a clear, accurate, and professional format through reports, presentations, correspondence, and other business documents.
• Ability to manage time and workload effectively which includes coordinating, planning, organizing, and prioritizing with attention to details.
• Strong technical aptitude, including proficiency with Microsoft Office Suite.
• Ability to use sound judgment and maintain confidentiality.
• Strong written and verbal communication skills, including the ability to communicate specialized information effectively to diverse audiences.
• Ability to build and maintain strong working relationships and collaborate effectively across internal and external stakeholders.

WORKING ENVIRONMENT AND PHYSICAL REQUIREMENTS:

The work environment and physical demands described here are representative of those required by an employee to perform the essential functions of this job with or without reasonable accommodations.

• The work environment is a typical office environment with minimal exposure to excessive noise or adverse environmental issues.

CAREER MAP:

Based on job performance, experience, education and position availability the next step on the career map for this position may be: Positions with expanded responsibilities within the department

Pay Range:

$59,796.00 - $84,462.00 Annual

EEO POLICY AND ADA ACCOMMODATIONS

RTD is proud to be an Equal Opportunity Employer, supporting diversity, equity, and inclusion in the workplace. All applicants will be considered for employment regardless to the race, sex, disability status or any other characteristic protected by law and we encourage candidates from all identities, backgrounds, and abilities to apply. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status, or any other protected status in accordance with applicable law. RTD is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, pre-employment testing, participating in the employee selection process, promotions, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require a reasonable accommodation, please reach out to our Employment ADA Coordinator Kris Frazier at [e-mail], or the Talent Acquisition team [e-mail].

To learn more or see our EEO policy, please visit our EEO page at: https://www.rtd-denver.com/open-records/reports-and-policies/eeo-policy

RTD posts a compensation range that represents a good faith estimate of what RTD anticipates paying for the position at the time of posting. Starting salary is based on the candidate’s relevant and verified education, training and work experience. Applicants should submit all relevant and verifiable education, training and work experiences at the time of application.