Project Coordinator

Mason Technologies Inc.; Deer Park, Northern (NY, KY); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical, Dental, and Vision Coverage

401k with Matching

Paid Time Off (Holiday/Vacation/Sick/P

Unlimited Growth Opportunities

Family-Friendly Company Events & Out。s

Bagel Thursdays

Caring Ownership

Job summary

Mason Technologies is seeking a Project Coordinator to support the delivery of low-voltage technology and electrical integration projects. You will work closely with Project Managers, field technicians, warehouse teams, vendors, and customers to coordinate daily activities from award through completion.

The ideal candidate has experience in commercial construction or related fields and will focus on scheduling, material coordination, documentation, and communication to ensure projects stay on

Qualifications

• 2+ years of experience in commercial construction or a related industry preferred.
• Experience in project coordination, construction administration, or a similar role.
• Understanding of scheduling, material procurement, field installation, and project closeout.
• Strong organizational, communication, and problem-solving skills.
• Proficiency with Microsoft Office, particularly Excel and Outlook.
• Experience with CRM/ERP or construction management software; ConnectWise is a plus.
• Ability to manage multiple projects and priorities in a fast-paced environment.
• Experience with structured cabling, fiber, audiovisual, security, or access control is a plus.

Responsibilities

• Coordinate low-voltage construction projects from award through completion and closeout.
• Coordinate with Project Managers, field technicians, general contractors, vendors, warehouse, and customers to keep projects on schedule.
• Assist with project scheduling, technician assignments, site access, material procurement, and deliveries.
• Track project progress, milestones, materials, and outstanding items.
• Review technician reports, project documentation, and system updates for accuracy.
• Communicate project updates and resolve scheduling, material, and field-related issues.
• Assist with change orders, project documentation, billing, and final project closeout.
• Maintain accurate project records and ensure compliance with company procedures.

Skills

Project coordination

Communication

Organization

Problem-solving

MS Office (Excel/Outlook)

Tools

ConnectWise

CRM software

Construction management software

Job description

Since 2002, Mason Technologies has been a leader in technology integration, proudly certified as a Woman-owned Business Enterprise (WBE) both in NYC and nationally. With headquarters and a fully equipped warehouse in Deer Park, NY, an additional office in downtown NYC, and resources across the nation, we design, implement, and service innovative solutions in low-voltage structured cabling, audio visual systems, data centers, and unified security.

We serve a variety of industries including healthcare, government, higher education, finance, and business (both big and small). We're always aiming to build lasting relationships based on trust, respect, and a shared vision for a better future. Our founder, Jennifer Mason, has cultivated a family-like environment that emphasizes deep care and commitment to our people and the clients and communities we serve, forming the foundation of everything we do.

At Mason Technologies, diversity and inclusion drive our hiring, ensuring we bring together the most talented individuals regardless of race, age, religion, gender identification, or sexual orientation. If you want to have a career of unparalleled growth, a team with a family-strong bond, and an unmatched atmosphere of motivated and caring professionals.

Let’s craft a future together that's built upon integrity, equality, professional pride, the authentic spirit of our family, and a commitment to making the world a better place.

Our Comprehensive Employee Benefit and Perk Package:

• Medical, Dental, and Vision Coverage: We provide comprehensive healthcare benefits to keep you and your family healthy and secure.


• 401k with Matching: Plan for your future with our 401k program, featuring competitive company matching.


• Paid Time Off (Holiday/Vacation/Sick/Personal): Generous PTO to ensure a healthy work-life balance and time for relaxation and personal needs.


• Unlimited Growth Opportunities: We believe in fostering talent and providing opportunities for continuous professional growth.


• Family-Friendly Company Events & Outings: We host regular events and outings to foster a family-friendly atmosphere and build team camaraderie, like our Warehouse Jam Sessions and Holiday Parties!


• Bagel Thursdays: Enjoy weekly treats with Bagel Thursdays at our offices!


• Caring Ownership: We believe in mutual dedication. If you're committed to Mason Technologies, we are equally committed to you. We prioritize the well-being of our employees and their families, ensuring a supportive and caring work environment.

About the Position

Mason Technologies is seeking a Project Coordinator to support the successful delivery of our low-voltage technology and electrical integration projects. This position works closely with Project Managers, field technicians, warehouse teams, vendors, and customers to coordinate the day-to-day activities required to keep construction projects moving from award through completion.

The ideal candidate has experience in commercial construction, electrical contracting, low-voltage systems, or a related field and is comfortable coordinating between office operations and field installation teams. This role is focused on supporting the successful delivery of projects through effective scheduling, material coordination, documentation, project tracking, and communication. Our projects involve the installation and integration of systems such as structured cabling, audiovisual systems, security, access control, fiber optics, and other low-voltage technology infrastructure.

Key Responsibilities

• Coordinate low-voltage construction projects from project award through completion and closeout.


• Coordinate with Project Managers, field technicians, general contractors, vendors, warehouse, and customers to keep projects on schedule.


• Assist with project scheduling, technician assignments, site access, material procurement, and deliveries.


• Track project progress, milestones, materials, and outstanding items.


• Review technician reports, project documentation, and system updates for accuracy.


• Communicate project updates and resolve scheduling, material, and field-related issues.


• Assist with change orders, project documentation, billing, and final project closeout.


• Maintain accurate project records and ensure compliance with company procedures.

Qualifications

• 2+ years of experience in commercial construction, electrical, low-voltage, telecommunications, AV, security, or a related industry preferred.


• Experience in project coordination, construction administration, or a similar role.


• Understanding of construction workflows, including scheduling, material procurement, field installation, and project closeout.


• Strong organizational, communication, and problem-solving skills.


• Proficiency with Microsoft Office, particularly Excel and Outlook.


• Experience with CRM, ERP, or construction management software; ConnectWise is a plus.


• Ability to manage multiple projects and priorities in a fast-paced environment.


• Experience with structured cabling, fiber, audiovisual, security, or access control is a plus.

Position Type: Full-Time, In-Person

We are currently only considering candidates who already live within commuting distance of our office. This role is not open to relocation and relocation assistance is not provided.