Project Coordinator

Allied Universal; Dallas (TX); Hybrid; USD 85,962,000 - 114,616,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Retirement plan

Life Insurance

AD&D

Disability insurance

Paid holidays

Sick days

Vacation accrual

Job summary

Allied Universal Technology Services is seeking a capable project coordinator to support the execution of security technology installations and service projects in Dallas. You will manage communications with clients and vendors, assist with permitting, and help organize project documentation and ERP data.

The role emphasizes multitasking, strong organization, and collaboration with project managers to ensure timely delivery and accurate budgeting.

Qualifications

• High school diploma or equivalent required
• Associate's or Bachelor's degree preferred
• Excellent written and verbal communication skills
• Ability to work in a fast-paced environment and manage multiple projects
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Ability to build positive relationships with clients, vendors, and teammates

Responsibilities

• Perform follow-up calls with clients, vendors, contractors and regulatory agencies to obtain status information and approvals
• Assist with project-related regulatory permitting
• Create purchase order requests and subcontractor work orders
• Audit sales orders and create cost modifications
• Maintain budget tracking information and review reports for accuracy
• Schedule project-related and client meetings, prepare agendas, take minutes, track action items
• Coordinate with project managers to track execution of work plans and deliverables
• Process shipping and receiving; ERP data entry; complete work orders and subcontractor forms
• Assist with proposal processes by coordinating with departments and organizing documents
• Perform other duties as assigned by management

Job description

Company Overview:

Join Allied Universal® Technology Services, a global leader in transforming the security industry. We integrate advanced technology — video surveillance, electronic access control, alarm monitoring and augmented solutions with physical security to help people feel safe. Whether you’re an installation technician, service technician, engineer, or project manager, you’ll discover rewarding opportunities to grow your career as part of a valued team.

ESSENTIAL JOB DUTIES AND RESPONSIBILITIES:

• Perform follow-up calls with clients, vendors, contractors and regulatory agencies to acquire status information, prompt production of deliverables and obtain approval process status.
• Assist with project-related regulatory permitting
• Create purchase order requests and subcontractor work orders
• Audit sales orders and create cost modifications
• Maintain budget tracking information and review reports for accuracy
• Schedule project-related and client meetings, including preparing agendas, taking minutes, tracking action items, and proactively following up on action items (pre-construction meetings and post project walk-throughs)
• Work with project managers to track execution of work plans, tracking deliverable dates and sending reminders to team members and subcontractors as appropriate
• Process shipping and receiving
• Filing and project-related data entry into ERP platform
• Complete Work Order and Subcontractor Forms as needed to support ERP processes
• Assist with proposal process by coordinating with multiple departments to schedule meetings and by organizing proposal documents; create project templates as needed
• Perform other duties as assigned by management

QUALIFICATIONS:

• High school diploma or equivalent is required; Associate’s or Bachelor’s degree preferred
• Must possess excellent written and verbal communication skills
• Ability to work in a very fast paced environment; capable of managing multiple projects, shifting competing priorities, and meeting deadlines
• Ability to build and maintain positive working relationships with all employees, vendors, and executive level clients
• Excellent organization and analytical skills
• Ability to track multiple tasks and projects at one time and prioritize based on constantly evolving needs within the business
• Proficiency with Microsoft Office Suite – Outlook, Word, Excel and PowerPoint
• Prior experience in project coordination or project management type role is preferred

BENEFITS:

• Medical, dental, vision, retirement plan, basic life, AD&D, and disability insurance
• Eight paid holidays annually, five sick days, and four personal days
• Vacation time is offered at an accrual rate of 3.08 hours biweekly. Unused vacation is only paid out where required by law.
• Pay Range: $30/hr-$40/hr

Allied Universal® is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race/ethnicity, age, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, disability, protected veteran status or relationship/association with a protected veteran, or any other basis or characteristic protected by law. For more information: www.aus.com