Project Coordinator

Improveit Home Remodeling; Columbus (OH); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Competitive compensation

Generous time-off

Health, Dental, Life insurance

401K Retirement Savings

AFLAC Supplemental Insurance

Autonomy and independence

Professional work environment

State-of-the-art tools

37-year industry leader

Collaborative environment

Job summary

Improveit! Home Remodeling seeks a Project Coordinator to drive customer satisfaction by coordinating projects from sale through installation, managing schedules, materials, and contractor work to ensure timely, high-quality outcomes.

You will liaise across departments to resolve issues and maintain 5-star service standards. The role requires 2+ years in customer service or project management in home improvement, strong communication skills, autonomy, and proficiency with Microsoft Office and

Qualifications

• 2+ years of experience in customer service or project management in home improvement, replacement contracting, home services or related industries.
• Strong operational experience in at least one product line (Windows, Baths, Kitchen Refacing).
• Experience managing subcontractors or a subcontractor-based business preferred.
• Strong written and verbal communication skills.
• Ability to work autonomously and solve problems with others to reach resolutions.
• Attention to detail and accurate typing (40+ wpm).
• Proficient using Microsoft Office and Online Systems/CRMs (e.g., Salesforce.com).
• High School Diploma or equivalent.

Responsibilities

• Supervise and coordinate all project aspects from sale to installation.
• Coordinate project logistics with customers, installers, vendors and other departments to install timely and quality completion.
• Schedule appointments with customers and vendors to drive effective project completion.
• Control communications with the customer on job and service issues.
• Review project details with Measure Tech or Project Manager prior to ordering to ensure order accuracy.

Skills

Customer service

Project management

Communication

Autonomy

Problem solving

Attention to detail

Typing speed 40+ wpm

Microsoft Office

CRM software

Education

High School Diploma or equivalent

Tools

Salesforce.com

CRM software

Job description

THIS IS NOT A REMOTE ROLE. We are seeking a motivated and skilled individual to be a part of our 5-Star Team. If you have the skills and the ability and you want to earn and grow with a 37-year industry leader, this might be the last place you ever work!

Position Overview

Project Coordinator is responsible for driving customer satisfaction through the coordination of projects from sale to completion in a timely and efficient manner. This position is responsible for the control and management of the installation process for a specific product or an assigned set of products. These responsibilities include scheduling, quality/customer satisfaction, customer service, materials management, and the management of the independent contractor workforce. This position is the primary liaison between the customer and the company concerning installation, contract, and service issues, and will work cross-functionally across departments to resolve customer complaints or issues with a project. In addition, the position is accountable for the coordination and inspection of the work of all contractors to ensure that the quality and consistency of workmanship meets IHR standards. This position protects and advances our brand by helping to ensure we provide a 5-star experience through facilitating the on-time and error-free installation of our products and timely, responsive communication with our customers. The Project Coordinator coordinates and leverages the resources of multiple departments to drive the timely completion of project milestones.

Essential Job Functions

• Supervise and coordinate all project aspects from sale to installation
• Coordinate all project logistics with customers, installers, vendors and other IHR departments and resources to install timely and quality completion (for measures, QC’s, Installation, etc.)
• Schedule appointments with customers and vendors to drive effective project completion
• Control the communications with the customer on job and service issues
• Review project details with Measure Tech or Project Manager prior to ordering to ensure order accuracy and installer preparedness
• Coordinate and participate in the materials ordering process (responsibilities vary by product)
• Coordinate materials needs and logistics with appropriate vendors and work cross-functionally with operations management to provide vendor feedback to drive effectiveness
• Coordinate and facilitate timely updates to customers on project milestones
• Support the installation process through effective materials management
• Update company CRM with all necessary project details to drive accurate documentation of all activities
• Provide Techs, Project managers, and installers with all information necessary to complete appointments for measures, QC’s, and installations
• Daily review of scheduled appointments for accuracy of measures/service/Installs/AR
• Process MODS (modifications) as necessary to ensure proper documentation of project changes
• Support the installation process by identifying, communicating, and resolving contract issues with sales staff
• Manage customer service-related issues and job costs
• Ensure Company Cam is utilized by project managers and installers
• Review photos of all projects at every stage to monitor progress and ensure high quality standards are upheld
• Process all necessary documentation needed for job completion
• Process collection of payment and ensure all projects are fully collected
• Provide necessary information in the system to ensure that contractors and vendors are paid

in a timely and accurate manner

SOP

• Resolve customer complaints in a timely manner and elevate as needed and consistent with
• Confirm customer satisfaction with all installations and drive 5-Star Reviews
• Misc. duties as assigned

Qualifications/Education

• 2+ years prior experience in customer service or project management in the home improvement, replacement contracting, home services or related industries.
• Strong operational experience in at least one product line (Windows, Baths, Kitchen Refacing)
• Experience managing subcontractors or a subcontractor-based business preferred
• Strong written and verbal communication skills
• Ability to work autonomously
• Ability to problem solve and collaborate with others to reach resolutions
• Attention to detail
• Accurately type 40+ words per minute
• Proficient using Microsoft Office and Online Systems/CRMs (i.e., Salesforce.com)
• High School Diploma or equivalent

What We Offer

• Highly competitive compensation package
• Generous time-off benefits, including company Holidays
• Health, Dental, Life insurance options
• 401K Retirement Savings
• AFLAC Supplemental Insurance
• High level of autonomy
• Ability to work independently
• Professional work environment
• State-of-the-art technology tools and resources
• Backing of 37-year-old proven Industry leader
• Collaborative, driven, entrepreneurial environment

About ImproveIt Home Remodeling

Serving the needs of homeowners since 1989, Improveit! Home Remodeling is a leading, continuously growing, replacement contracting company headquartered in Columbus Ohio. Markets served include Columbus, OH; Dayton, OH; Cincinnati, OH; Louisville, KY; Lexington, KY; Southern Indiana, Nashville, TN; and Charlotte, NC. We specialize in replacement windows, bathroom remodeling, walk-in safety tubs, and kitchen remodeling. BBB-Accredited with an A+ rating and 23-time Consumers’ Choice Awards Winners, and one in four customers is a repeat customer. We foster a culture focused on winning and our passion is deeply rooted in continuous improvement. We seek leaders who are interested in developing leaders. For us, “Improveit” is more than a name – it’s an attitude that governs all that we do for our staff, our customers, and our communities.

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