Project Coordinator

The Ruhlin Company; Columbus (OH); On-site; USD 55,000 - 75,000; Full time

Job summary

The Ruhlin Company seeks to hire a Project Coordinator out of our Columbus office. Coordinate with project team members Company-wide to ensure document control is successfully managed for assigned projects.

Responsibilities include organizing plans, bids, purchase orders, pay estimates, and project documentation, while maintaining logs and ensuring compliance. Strong communication and team skills are essential for success in this role in Columbus, Ohio.

Qualifications

• Bachelor's degree preferred.
• Minimum 3 years of related experience.
• Outstanding time management and organization skills.
• Strong customer service orientation; high energy level; team player.
• Excellent interpersonal and communication skills.
• Ability to communicate effectively, both orally and in writing.
• Team-focused mindset to build strong working relationships.
• Proficient with Bluebeam, Microsoft Office 365, and Microsoft Teams. (Word, Excel, PowerPoint, Teams), Viewpoint Vista, and HCSS Heavy Job, preferred.
• Willing and able to learn additional software programs as needed.
• Commitment to Company values.

Responsibilities

• Coordinate with project team members to ensure document control for assigned projects.
• Download and organize plans, specs, and proposals for projects.
• Compile and prepare a bid list; organize and fill bid documents.
• Scan quotes and organize them accordingly.
• Create and process purchase orders, change orders, and subcontractor documents.
• Attend project meetings and prepare necessary documents.
• Maintain a shared tracking log for status and compliance for project duration.
• Process pay applications with backup including change orders.
• Print certified payroll as needed for project staff.
• Input data into material tracking logs (concrete, rebar, stone, trucking, etc.).
• Draft correspondence for supervisor's signature.
• Receive tickets from jobsite and upload to folders.
• Perform general administrative work as directed by Project Controls Manager.

Skills

Time management

Organization skills

Customer service orientation

Interpersonal communication

Written and verbal communication

Team collaboration

Software fluency

Learning new software

Commitment to company values

Education

Bachelor's degree preferred

Tools

Bluebeam

Microsoft Office 365

Microsoft Teams

Word

Excel

PowerPoint

Viewpoint Vista

HCSS Heavy Job

Job description

The Ruhlin Company seeks to hire a Project Coordinator out of our Columbus office.

Summary

Coordinate with project team members Company-wide to ensure document control is successfully managed for assigned projects.

Responsibilities

• Download and organize plans, specs, and proposals for upcoming and existing projects.
• Compile and prepare a bid list, order bid bonds, organize and fill out all documents for a bid.
• Scan all quotes received and organize them accordingly.
• Create and process purchase orders, change orders, subcontractor agreements, invoices, force account billings, pay estimates, submittals, check requests, and other documents.
• Prepare documents prior to and attend project meetings when necessary.
• Create Purchase Orders and Subcontracts with information from the project staff and maintain a shared tracking log for status while ensuring compliance for the project duration.
• Process pay applications on projects with backup documentation including change orders.
• Print certified payroll as needed for project staff.
• Create and edit documents as direct
• Input data into material tracking logs (concrete, rebar, stone, trucking, LEO's, etc.)
• Draft correspondence for supervisor's signature, as directed
• Receive tickets from jobsite and scan/upload to folders as needed
• Process general administrative work (check requests, etc.)
• Perform additional assignments as directed by the Project Controls Manager.

Essential Skills And Experience

• Bachelor's degree preferred.
• Minimum 3 years of related experience.
• Outstanding time management and organization skills.
• Strong customer service orientation; high energy level; team player.
• Excellent interpersonal and communication skills.
• Ability to communicate effectively, both orally and in writing.
• Team-focused mindset to build strong working relationships.
• Proficient with Bluebeam, Microsoft Office 365, and Microsoft Teams. (Word, Excel, PowerPoint, Teams), Viewpoint Vista, and HCSS Heavy Job, preferred. Willing and able to learn additional software programs as needed.
• Commitment to Company values.

Direct Reports

None

About The Ruhlin Company

The Ruhlin Company was founded on a corporate philosophy of partnership. For over 100 years we have created cooperative relationships with our clients by listening closely to their needs and successfully translating their visions into reality. Client satisfaction is the bedrock of our reputation, earned through innovative construction technology, experienced leadership and an unswerving commitment to quality. Today Ruhlin enjoys a national reputation as a construction services leader. From bridges to buildings, client success is built in.

• The Ruhlin Company offers a comprehensive benefits package to eligible employees which includes Employee Stock Ownership Program (ESOP), 401k match, Bonus, Medical, Dental, Vision, Life Insurance, Long Term Disability coverage, Tutition Reimbursement paid vacation and sick days.

The Ruhlin Company is an Equal Opportunity Employer and participates in Ohio's Drug Free Safety Program